Microsoft Project Final Exam

What are the total annual variable costs when a project manager contractually rents office space for $3,000 per month, pays a project team member $30 per hour for 15 hours of work each month, and pays insurance premiums of $700 per year?

$5,400

What type of extension does a Project template use?

.mpt

When you use a WBS in Project, what code is assigned to the summary-task level (the highest task in your project)?

0

George is reviewing some project information. What should he initially see as the default maximum units value as it relates to resources?

100

Eugenia is attempting to move a linked task so that it begins before a predecessor finishes. What type of message/action will Project create for this action?

A Planning Wizard

What appears when you click the split icon button?

A ScreenTip with split task information

Gabriel Teheni has just reflected a completed task in Project. Beside the presence of a progress bar in the taskbar, how does Project indicate a task is complete?

A check mark in the indicators column

When task B is linked to task A, what is the term used to define task A?

A predecessor.

Georgia Scott has indicated that she must create a split task for her project. What exactly will this involve?

A project task that starts, stops, and then starts again

What method allows backward scheduling for a project?

Accessing the Project Information dialog box

What of the following resources is considered a work resource?

An assembler of computer components

What is the default constraint used for Project tasks that rely on forward scheduling?

As Soon As Possible

How is a summary task represented in the Network Diagram view?

As a parallelogram

Which of the following allows you to create a custom report where you provide all information?

Blank

How does Project set today's date on a printed document?

By using a default in the Page Setup dialog box

Carla and Jan have volunteered to work jointly on an upcoming project task. How would you assign Carla and Jan to the project task?

By using the Assign Resource dialog box and pressing CTRL

How can you quickly locate the start date of a task in a large project?

By using the Go To command

Claudia and Janette have joined a project team where they will be paid different hourly rates based on the complexity of the tasks that are assigned. How would you reflect their different hourly rates in Project?

By using the Resource Information dialog box

In Project, where would you change the maximum units value for a resource?

In the Resource Sheet

Which of the following fields is not included in the Project Statistics dialog box?

Individual Resource Durations

How does Project display a numerical variance for a task that started one day late?

It displays a positive one (+1) in the Start Variance column.

How does Organizer enable additional Project functionality?

It enables permanently saving a custom view or filter.

What characterizes a project organizational structure?

It is temporary

Chuck and Saul are concerned about project security and want to create a backup file for their projects. When does Project convert an original file to a backup file?

It occurs when you check the Always create backup box.

Claudia and Janette are discussing the timing of creating an initial baseline for their upcoming project. When is the best time to set a project baseline?

Just before you begin to work on tasks

Camille Sanchez notices that her project resources are overloaded. What is a problem Camille may encounter when she levels resources?

Leveling resources increases the project duration.

What is the best way to plan for project closure?

Make it part of your project plan.

Which of the following is NOT a desired outcome of completing a course on Microsoft Project Fundamentals?

Manage several projects simultaneously occurring in different geographical location

What command is necessary to create filters to detect slipping tasks?

More filters

Which of the following is not found in Printer Properties?

Name of printer

Charles Johnson manages a 24-hour business that opens at 11 p.m. on Monday night and closes on Saturday morning at 8 a.m. Which Project calendar would best suit his needs?

Night Shift

Which tab allows you to print tall or wide format?

Page tab

Which of the following is found in the Project Statistics dialog box?

Percent complete for project

George is a new Microsoft Project user. His friend, Samantha, an experienced Project user, warns George to be on guard against scope creep. Which of the following examples illustrates scope creep?

Pleasing customers by expanding a project to meet additional requests

Which scenario described below would NOT benefit from project management software?

Preparing for an annual government audit that takes place every September

Which of the following is not included in Print Settings?

Print Number of Copies

Sonia Maxwell is ready to set a baseline for her project. What Project path/commands should Sonia use to set the baseline?

Project > Set Baseline

What view or table identifies a variance between actual work and a baseline?

Project Work Variance Table

What statement is true about printing the Task Form?

Project doesn't allow you to print the Task Form.

At a company presentation, Christina and Marcus have been tasked to discuss the benefits of Microsoft Project. Which of the following statements will be most persuasive?

Project is best viewed as a tool to automate manual tasks.

Which choice is the default for the Accrue At field?

Prorated

Georgia Scott has recently learned about the read-only feature in Project. How can using read-only benefit Georgia?

Read-only prevents users from saving a project with the existing file name

Carla Jones has just learned about the differences between fixed and variable costs. What should Carla remember to use fixed costs effectively in Project?

Remember that they represent a constant amount of money, such as rent, for a period of time.

Eugenia wants to create a split view where she can see resource data in the top of her screen and a graph in the bottom of her screen. Which of the following commands IS NOT used to bring up this view?

Report

Which of the following is one of Microsoft Project's default ribbon tabs?

Report

What path do you use to access the Resource Leveling dialog box?

Resource > Leveling Options

How do you bring up the Show Field List?

Right-click anywhere in a graph related to a standard report

Cheri wants to add gridlines to her project to make it easier to connect taskbars with the information on the left side of the Gantt Chart view. What actions should Cheri take to add gridlines?

Right-click in the right section of the Gantt Chart view to access the Gridlines dialog box.

Claudia and Janette have a great deal of information in their Gantt Chart view and want to hide the Status Indicators column, as they believe it's conveys the same information as the Status column. How should they hide the Status Indicators column?

Right-click the column heading name and select Hide Column.

Stevie Benson is excited to use status indicators to automatically identify the progress for each task. What must Stevie do first before using status indicators?

Set a status date.

What type of cost is determined through careful study of material prices or operating times that you can apply in the future?

Standard cost

Samantha is helping George get started with Microsoft Project. Since George is quite busy, Samantha informs George that Project can save time because some fields in the initial project schedule can be automatically completed for an initial schedule. Which fields are these?

Start date, finish date, taskbar

What command do you use to link tasks using the Link Tasks button?

Task

How does a schedule in the Detail Gantt view differ from one in the default (standard) Gantt Chart view?

The Detail Gantt includes a Leveling Delay column, while the default Gantt Chart view does not.

What field in the Resource Sheet is used to describe the amount of a material resource that is available?

The Group field

What feature(s) of a Visual Report enables modification to the basic report?

The PivotChart Fields

Carla Jones is interested in finding a quick way to determine the total planned cost and time for her project. What should Carla use to find this information?

The Project Statistics dialog box

What part of Project enables you to use security features to protect and manage files?

The Save As dialog box

Georgia Scott wants to use a Project view that identifies her project's critical path. Which option should she select to most directly identify the critical path?

The Tracking Gantt view

Jackson is unsure of his interpretation of the start date in his initial Gantt chart default view. He changed the New Task: Manually Scheduled button to Auto Scheduled and entered his first task. What does the start date represent?

The date the task was entered into Project.

How can you identify a recurring task by examining the Gantt Chart view?

There are two curved arrows present in the Indicators column.

Project tasks 3, 5, and 7 are due on July 1. On July 3, you record that each task closed on their scheduled due date. What statement is true?

These tasks were completed on time.

What happens to ID numbers of tasks when you create a recurring task?

They become renumbered.

What statement is true regarding variance analysis?

To control your project, promptly analyze significant variances.

What is the significance of a question mark next to a default task duration of one?

To determine if you want to accept the default duration of one day

Which view provides baseline bars along with taskbars?

Tracking Gantt view

How is a new calendar copied in Project?

Transfer the new calendar in Organizer by using the Copy button.

Gaby Sanchez wants to create her name as project manager to the printed Gantt Chart view. How should she go about doing this?

Use File > Info > Project Information

Eugenia is interested in finding total planned project costs. How can she find these total costs in Project?

Use More Views, Task Sheet, and Cost Table.

How do you record the completion of all project tasks?

Use Project > Update Project path.

What is an efficient way to show partial progress of a project task?

Use a mouse to adjust your task bar.

How do you use Project to create a summary task for an entire project?

Use the Format command and select the Project Summary Task box.

Which method is the fastest way to designate a 100% completion status for a project task?

Use the Tracking button in the Task ribbon.

How do you remove unwanted changes you make to a standard report?

Use the funnel icon to the right of a report.

The content in the _________ tab switches when you change from the Gantt Chart to the Calendar view.

View

What Project menu command allows you to sort tasks?

View

Gaby Sanchez wants to convert the Tracking Gantt view to a table with additional columns. How should Gaby proceed to create this table?

View > Tables > Tracking

Which statement is true regarding Visual Reports?

You can edit a template.

Which statement describes how you create and use reports in Microsoft Project?

You can use standardized, customized, or Visual Reports.

Which of the following statements is true?

You need to open a Baseline Table to see if you have set a baseline.

Which of the following is not a way to make a modified standard report more legible?

Export the modified report to a custom report.

Gaby Sanchez wants to access Organizer. What is the first step Gaby should take?

File

What is the correct path to open a template?

File > New

Claudia and Janette want to add notes to project tasks and need to use the Drawing command. What are the steps needed to add a note?

Format > Drawing > Text box > Create a small box next to the taskbar for desired task > Enter Note > Attach Note to Task.

What is an ideal way to effectively reflect completion of project tasks?

Have them automatically appear in Project without making transactions.

How can you use the default Gantt Chart view to quickly determine if tasks are on schedule?

Create progress lines.

Which of the following outcomes is NOT related to creating a work breakdown structure (WBS)?

Creates larger tasks by focusing on smaller tasks

Where do you find the Earned Value report?

In the Costs category.

Where do you add information to headers and footers in a printed page?

In the Page Setup dialog box

Where do you find the AutoFilter command?

Data Group

What's the first requirement you need to fulfill to track a project effectively?

Decide how you will collect information to compare against planned results.

Carla has just completed developing a work breakdown structure with her team and has entered a sequenced task list into Project. What step should Carla take next?

Determine the lead time for each task.

How can you crash a project schedule?

Change finish-to-start dependencies to start-to-start.

Christina is a new Project user. She has forgotten how to assign resources to tasks. What can you tell Christina to help her remember?

Click the task name and then Resource > Assign Resources.

What view do you use to enter a fixed cost for a task?

Cost Table

Georgia Scott has entered into a contract where she will experience a monthly expense for a piece of leased equipment for her project. What field in the Resource Sheet should Georgia use to record these planned expenses?

Cost/Use