PMP Processes Quiz
Throughout the second phase of the JHU Project, you, the project team, and your preferred vendors have created charts, blueprints, and drawings that helped the project team execute the project plan. What should you, the project manager, do with these drawings? Why?
As part of the Close Out the Project or Phase process, the project manager should always archive the project information for future reference. These documents can help at project closure, for future reference, and can help with planning and documentation in other similar projects within the organization.
This process comes well after you've created the WBS. You can examine the aggregate costs of the individual elements to create a budget and a cost baseline:
Determine Budget
The organizational rules and structure may restrict the extent of this process, which establishes the ground rules, management, discipline, rewards and recognition system, and other facets of human resource management for the project:
Develop Resource Plan
This project management process creates the overall project management plan to communicate the intent and method of accomplishing the project's objectives:
Develop the Project Management Plan
This process requires that you examine the project team calendars, the resources availability, the organization calendars, and the duration of the project work to schedule when the project work may take place:
Develop the Project Schedule
As the project manager, what Executing process will you do to ensure the project work is being completed according to plan?
Direct and Manage Project Work is the process that you, as the project manager, will use to ensure the project team and any vendors are completing the project work as defined in the project management plan.
Stakeholders will need you and the project team to create time estimates for the duration of the project work and the duration of the project:
Estimate Activity Durations
This process determines the quantity of people, materials, equipment, and other necessities to complete the project work:
Estimate Activity Resources
You will need to evaluate the costs of the resources and activities for each element in the WBS to predict the cost of the project:
Estimate Costs
This is an iterative project management process that examines the project for risks that may threaten any of the project objectives:
Identify Risks
When triggers or thresholds are apparent you'll use this executing process:
Implement risk Responses. Triggers or warning signs or conditions that a risk event is happening, so a risk response is needed. A threshold means that the condition is crossing a "marker" and that the risk is occurring.
__________________ is the process that ensures that management, customers, and other stakeholders are kept informed on the project performance according to the Communications Management Plan.
Monitor Communications
What activities should you do now that you've completed the second phase of the project before moving on to the third phase of your project?
Often at the end of a phase, the project customer will need to complete the Scope Validation process. This process allows the project customer to inspect the project work to confirm the project work is accurate up until this point. The project manager should then complete the close project or phase process to close the second phase and allow the third phase of this project to commence. Because the project is bringing on a new vendor, the procurement processes are likely to be invoked for this phase and the new vendor that's coming into the project
What is the second process to consider in this scenario?
Once the project charter has been created, you and Jane will need to discuss the Identify Stakeholders process. This process is important because it identifies all of the people and groups that will be involved in the project or affected by the project. You'll need to know this information for project planning and communications.
This quick, subjective review of the identified risks helps determine which risk events demand additional analysis:
Perform Qualitative Risk Analysis
This process is based on the outputs of the Qualitative Risk Analysis. It is an in-depth review of the identified risks:
Perform Quantitative Risk Analysis
This project management planning process defines who will get what information and when:
Plan Communications Management
Based on the needs of the project, the organizational procedures, and the project budget, the procurements for the project are identified and planned for:
Plan Procurements
You will define the conformance to requirements, the policies of the organization, the adherence to project scope, the quality assurance, and quality control activities with this process:
Plan Quality Management
This project management process defines the risk management approach to be used within the project:
Plan Risk Management
After risk identification you'll complete this process to counteract the identified risk events:
Plan Risk Responses
The NHJ Project takes place at a manufacturer that creates, packages, and ships tomato sauce. There are many government regulations, industry guidelines, and internal requirements that your project must adhere to. The regulations, industry guidelines, and requirements often influence which Executing process?
Regulations, standards and guidelines, and organizational requirements often influence the Manage Quality process.
You'll examine the project work and put the activities in the correct order:
Sequence the Project Activities
The NHJ Project needs some additional project team members. What Executing process will allow you to add more project team members?
The Acquire Resources process is the process that you can use to bring more project team members on to the project.
You'll need to purchase several things for the NHJ Project. What Executing process guides you through the actual purchasing of project resources?
The Conduct Procurement process is the only Executing process that will guide you through the purchasing of the project resources.
__________________ is a procurement process to monitor the vendors and the project manager's organization to ensure that both parties are keeping the terms of the contract.
The Control Procurements process
As the project manager, you and the project team should prevent unapproved changes from entering the project scope. This is the _________________ process.
The Control Scope process.
Once risks have been identified, analyzed, and responded to, the project team and project manager must work to monitor the existing risks for any changes in their probability or impact. This is the ___________________ process.
The Monitor Risks process.
The __________________ process examines a project change to determine its full effect on all areas of the project.
The Perform Integrated Change Control process.
The __________________ process helps the project manager and the project team to prevent changes to the project schedule due to errors, risks, and unapproved changes to the project.
The Perform Schedule Control process
__________________ should always happen before scope validation.
The Quality Control Process
The HJU Project is performing well, and you've one more phase to complete before the project is officially closed. As you close the second phase of the project, what documents and project information would you want to review in anticipation of the final phase of the project?
The project manager should review the project performance to date to anticipate how the final phase of the project may likely perform on time and cost. The project manager will also review the project scope, requirement documentation, and WBS to understand what deliverables will be created during the final phase of the project. In some instances, the project manager may need to review any contracts to understand the contractual obligations that need to be met as the project comes to its close.
You want to explore as many options as possible in the NHJ Project to share information with the project stakeholders. What are some avenues you could use as a project manager to share project information as part of the Manage Communications process?
Your answers may be different than what is presented here, but should basically define avenues of communication that would be appropriate for a project. Examples of communication for project information could be emails, reports, memos, websites, newsletters, meetings, phone calls, teleconference, and many others.
The project stakeholders, particularly the project customers, will need to inspect the project work to confirm that the work completed in the project is accurate. This is the ________________ process.
the Complete Scope Validation process.
. The project manager and the project team work together to confirm that this project work is being competed according to plan. This is the __________________ process.
the Monitor and Control the Project Work process.
This process ensures that costs are controlled, tracked, and documented throughout the project: the _____________ process.
the Perform Control Costs process.
One of your project team members in the HJU Project reports that the TY Electrical Company didn't actually complete part of their assignments. You inspect the work and confirm that what the TY Electrical Company reported is inaccurate and part of the project work remains unfinished. How would you manage this situation with the TY Electrical Company?
As part of the Control Procurements process, the buyer and the seller must both live up to the terms of the contract. If the project manager has inspected the vendor's work and reviewed the terms of the contract, then it is appropriate to communicate with the vendor about the work that has not been completed. It's important to understand the terms of the contract before approaching the vendor, as the vendor may have planned the work to be completed later or not be obligated to complete the work as defined in the contract. The authority of the project manager should also be checked, as the discussion with the vendor may not be within the project manager's authority and may need to be referred to a contracting department within the organization.
Holly and Tom, two of your project team members, are reporting that Mike, the manufacturing manager, is not happy with the project. Holly reports that Mike is telling his team to ignore requests from the project team. You need to speak with Mike about this and determine why he's not happy with the NHJ Project. What Executing process is this?
As the project manager, you'll need to use the Manage Stakeholder Engagement process for stakeholders that are happy, angry, confused, or even ambivalent about your project.
As a project manager you'll need to gather the stakeholder requirements your project is required to satisfy to consider the project complete:
Collect Requirements
Once you've created the project scope and the WBS, the project manager and project team will define the exact activities that need to be completed in order to define the exact elements of the WBS and scope:
Define Activities
Based on the stakeholder requirements, the project scope statement defines what is and is not included in the project:
Define Scope
What is the first project management process you and Jane will need to discuss, and why is this important?
You and Jane will need to discuss the project charter first. The project charter officially launches the project, authorizes the project manager, and allows the project to exist within the organization.
What is the first project management process group you'll be working with in this scenario?
The first process group of the project management life cycle is the Initiating process group.
List all of the processes in the first process group of the project management life cycle?
The two processes within the initiating process group are the Develop Project Charter process and the Identify Stakeholders process.
How many project management processes exist within the first project management process group?
There are just two processes in the initiating process group: Develop the Project Charter and Identify the Stakeholders.
You want the project team in your project to know and rely on each other better. You hire a coach to lead the project team through some trust exercises and a workshop to learn about one another. What Executing process are you likely leading?
This is an example of the Executing process Perform Team Development
It's come to your attention that some of the project team members on the NHJ Project aren't following the ground rules. You decided that you'll need to communicate with the team members about your expectations and what is required of them. What Executing process are you completing?
When you need to communicate with your project team about the ground rules and expectations of the project, you are using the Manage the Team process.
Once you've created the Project Scope Statement, you'll decompose the project scope into this document:
Work Breakdown Structure
