Use the drop-down menus to complete the statements about message marking, categorizing, and flagging.

Use the drop-down menus to complete the statements about message marking, categorizing, and flagging. After skimming a message, you can mark it as (1) if you want to come back to it later. Categories are color coded and can be renamed and sorted in the (2) pane. The Outlook command for "flagging" a message is called (3). Flagged messages can be viewed in the (4) and can be customized for name, due date, and reminders.

1. Unread 2. Message 3. Follow up 4. To-Do bar

Tonya wants to group some messages in his inbox. What are some of the ways that she can do this? Check all that apply.

Assign messages a color-coded category. Create a rule to move messages to a new folder. Create a new folder, select/highlight messages, right-click, and choose Move to folder.

What steps should Tonya take to organize a group of messages into a new folder?

Click New Folder under Folder tab, name it, choose the type, and create a new rule to move messages into the folder.

Which statements about organizing messages in Outlook 2016 are true? Check all that apply.

The Categories function is used for grouping different types of messages in your inbox. Renaming a color category is a helpful step before assigning it to a message. Using the Ignore and Clean Up functions can clear up space in your inbox. New folders are saved on the server and are added to the list in the Folder pane. Once you create a new subfolder, messages can be dragged and dropped into it.

When should the Clean Up command be used?

to remove redundant messages to free up space in his inbox