VA Payroll Training

"REMEDY" and customer relationship management (CRM) Tickets

Communications that exchange information and track discussion of individual employee records and adjustment information between field payroll and HR staff and the DCPS, VATAS, and HR Smart support offices.

Standard Form 50 (SF 50).

Form used for notification of personnel actions.

Gross Pay Reconciliation File

A file containing unpaid accrued leave liability summary, dollar values of contingent liability for unused leave, Medicare/Old Age, Survivors and Disability Insurance information, fringe costs at a summary level by the employing activity and accounting activity Fiscal Station Numbe

Fund Control Point (FCP)

A financial accounting element that helps divide monies into a specified service, activity or purpose from an appropriation.

Locality Pay

A geographic area-based pay supplement. Considered part of basic pay for purposes of calculating retirement and life insurance deductions, and premium pay.

Defense Civilian Pay System (DCPS)

A payroll system operated by Defense Finance and Accounting Service

Leave and Earnings Statement (LES)

A statement reporting an employee's pay, deductions, and leave.

MyPay

A web-based DFAS system which allows VA employees to update address and deductions data, and permits viewing the Leave and Earnings Statement (LES) and W-2

Action

Action is a code that represents the type of transaction being processed. identifies the type of change, such as a termination or transfer, and the Reason Code provides more detail.

Biweekly Limit on Premium Pay under Title 5

An employee may not receive any premium payments that, when added to the employee's biweekly base compensation, would exceed the biweekly premium pay limit of the employee. This limitation is subject to exceptions for emergency or mission-critical work.

Administrative Uncontrollable Overtime

An increment of up to 25 percent of basic pay paid on an annual basis for substantial amounts of overtime work that cannot be controlled administratively and that required on an irregular basis. (

Master Record

An individual employee record in HR and payroll systems containing pay rate, leave eligibility, and other data required for payroll processing. The individual employee record in DCPS is known as the Master Employee Record (MER).

Additional Pay

Earnings paid in addition to regular, base pay.

W4.

Employee's withholding allowance certificate

Defense Finance and Accounting Service (DFAS)

Entity within the Department of Defense (DoD) that provides finance and accounting services for DoD and other Federal agencies. DFAS is the payroll service provider for VA.

Fee Basis Earnings Data

Fee Basis time-sheets show the dollar amount earned for each day worked per an annual appointment contract.

Federal Wage System (FWS)

Individuals employed as a recognized trade, craft, skill, or labor worker; also known as Prevailing Rate, wage grade, and ungraded employees.

Fair Labor Standards Act (FLSA)

Law that establishes Federal minimum wage, overtime pay, record-keeping, and youth employment standards.In the employee master record, FLSA Code E designates Exempt (not covered) employees and FLSA Code N designates Non-Exempt employees. Non-Exempt employees are covered by FLSA overtime calculation requirement and other minimum standards for wages and overtime.

First forty schedule (7)

Must work 40 hours each week and 80 hours each biweekly period, hours varies, days varies, can work less than five days a week or 10 day two week.

VARIABLE DAY SCHEDULE (3)

Must work 40 hours each week and 80 hours each biweekly period, in and out varies, day in varies.

VARIABLE WEEK SCHEDULE (4)

Must work 80 hours each biweekly period, day varies, hours varies.

Accelerated Pay

Occurs when T&A certification is due earlier than normal because, for example, a holiday falls on the day that the SDA file must be submitted and/or DFAS or DCMA has announced early pay processing.

Master Record

Record containing the formulation, specifications, manufacturing procedures, quality assurance requirements, and labeling of a finished product.

SDA.

The digital collection of the bi-weekly T&A pay file which is transmitted to the DFAS Payroll Office.

Payroll Operations

The entire process necessary to issue an employee's paycheck, including entering employee data, recording and certifying Time and Attendance (T&A) information, establishing pay entitlement, making appropriate deductions, disbursing payments, charging the appropriation, making necessary adjustments, and reporting expenses.

Adjusted Basic Pay

The rate of basic pay and any basic pay supplement, after applying any applicable pay cap.

Basic Pay

The rate of pay, before deductions. Basic pay excludes pay from awards, bonuses, overtime, night, Sunday, holiday, and any other additional pay.

Subsidiary Time-sheet

Timekeeping system record used by a part-time physician on an adjustable work schedule to document their own work and leave hours for each workday.

Action Date Override

Used to override the date of the PAR action and change the date for the SF50 approval date.

HR Smart

VA's Human Resources information system.

Personnel and Accounting Integrated Data (PAID) System

VA's mainframe application that supports VA HR, payroll, benefits, and accounting processes. PAID integrates payroll and HR data for reporting applications.

VATAS

VA's web-based time and attendance system.

Gliding Schedule

Worker who work five, 8 hour days each week, 40 a week and 80 in two weeks but may vary their arrival and departure time.

Aggregate Limit

establish a threshold that an employee's pay may not exceed.

Action/Reason Table

is used to associate valid reasons to actions so that, when an action is inserted into an employee's data, a valid reason for the action can also be added. The Action/Reason Code combinations are used to process updates to employee Job Data records in the Workforce Administration component.

General Schedule (GS)

pay structure applies to Federal civilian employees in professional, technical, administrative, and clerical positions. Rates can vary by geographic area.

title 38 employees

registered Nurse, Physician Assistants, but not physicians or dentists.

Back Pay

relates to all or part of an employee's pay that the employee would have received during a prior work period if an unjustified personnel action had not occurred, less amounts they earned through other employment during that period.

Maxiflex Schedule

schedule used on the Senior Executive Service (SES) or director level employees

Compressed schedule(8

works equal hours for week 1 and week two of the pay period and work less than 8 hours or more hours in a day, also used for full-time employee on crossover tours. Most part-time employee 6-8

Compressed schedule(6)(5-4/9 plan) schedule

works unequal hours for week 1 and week two of the pay period and work 8 hours or more hours in a day, also used for full-time employee on crossover tours. Most part-time employee have 6-8