20/21_GRPS_ELECTIVE_Computer Applications - Office 2016_B_IC UNIT 2

How can an Excel table be added to a Word document? Check all that apply. by using the Insert Object dialog box by linking an Excel table to a Word document by drawing the Excel table in the Word document by using the Convert Text to Table option in Word by inserting Quick Tables into the Word document

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What are the options for editing inserted illustration items in Outlook messages? Check all that apply. changing layout options resizing the image adding and editing shapes inserting tables and graphs adding and editing styles inserting screenshots

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When Outlook identifies a grammar error, the item will be in bold blue print. What options will you have once you open the Spelling and Grammar dialog box? Check all that apply. Suggestions List Next Sentence Add to Dictionary Ignore Once Ignore Rule Explain

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Gemima wants to order the different kinds of food alphabetically on the table. Which actions should she take? Check all that apply. Click inside the table. Click on the Sort icon. Choose the descending option. Click the Design tab in Table Tools. Choose the Header Row option in the Sort dialog box.

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What properties can be standardized when a theme is applied to a document? Check all that apply. the font styles used in a document the colors of the text in a document the size of the pages in a document the number of words in a document the color of the pages in a document

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Which tasks can be completed using the Chart Tools Design tab? Check all that apply. add a title to a chart change the way a chart looks change the position of the chart add a chart to a Word document change the type of an existing chart

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How can a signature be added to an email message? Check all that apply. Open Backstage View to get to the Outlook Mail Options. Go to the General Settings menu to reveal the signature options. Click the Signatures button in Mail Options to view the signatures window. Inside a new email message, click the Signature command to switch to a different signature.

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How can styles be used in Word? Check all that apply. to standardize the font size of a title in a Word document to standardize the top and bottom margin of a Word document to standardize the way a paragraph looks on a Word document to standardize the quality of images included in a Word document to standardize the color of the main headings of a Word document

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What are the options included in the Illustrations command group? Check all that apply. Pictures and Online Pictures Tables SmartArt Screenshot Tool Animations

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Use the drop-down menus to complete the statements about changing mail options in Outlook. Backstage View gives access to Outlook Mail OptionsWindowPane. Mail Options allows you to change the settings for messages you buycreatesell and receive. In Mail Options, you can choose to enable Spell Checker, change default fonts, and add pictureshyperlinkssignatures. Font options allow you to apply a default font style for new messagestaskscontacts, replies, and forwards.

1-OPTIONS 2-CREATE 3-SIGNATURES 4-MESSAGES

What are the procedures and purposes for accessing Mail Options and Settings? Check all that apply. The ribbon allows you to access mail settings. Outlook Options allows you to change the look and feel of Outlook. Mail settings allows you to change mail format, enable Spell Checker, and add signatures. Font options allows you to select the font color, style, and size for different messages.

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What are a few ways to format the text in a mail message in Outlook? Check all that apply. Attach a file to the message to be opened separately. Open the Font dialog box to access more detailed options. Increase or decrease the indent. Copy and paste text from a Word document. Use the Mini Toolbar to change the font appearance. Click the Format Painter to paste a saved font format.

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Gemima's classmate Tristan sent her an Excel table that shows the amount of vitamin C in seafood. She wants to paste this table to her Word document. Which pasting option should she use so that the updates in the Excel table are reflected in her Word document? Check all that apply. Picture Keep as Text Use Destination Styles Keep Source Formatting Link and Use Destination Styles Link and Keep Source Formatting

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Which formula should Gemima use to show the amount of vitamin C in the fruit salad? SUM(LEFT) =SUM(LEFT) SUM(ABOVE) =SUM(ABOVE)

=SUMABOVE

In the Spelling and Grammar dialog box, which option should a user choose when a special term, like a proper noun or an abbreviation, should not be flagged as misspelled again? Add to Dictionary Ignore Once Ignore All Change All

A

What is the difference between an embedded image and an attached image? An embedded image is displayed as an image in the body of an email, but an attached image is not. An embedded image is displayed as a paper clip in the content of an email, but an attached image is not. An attached image takes on a larger file size due to the extra data required to create the attachment. An attached image is a smaller file size due to the compression that takes place during the attachment process.

A

Why would a user want to compress a large file before sending it as an email attachment? to reduce the file size of the attachment to improve the quality of the attachment to standardize the dimensions of the image to enhance the colors of the image

A

What are some other features of sending attachments in Outlook 2016? Check all that apply. A file is something from outside of Outlook, such as Word or PowerPoint. An Outlook item, such as a calendar, can be attached to an email. An attachment reminder will pop up every time you send the message. A cloud-based file is shared by including a link to it in the message body.

A B D

Luis saves an attachment that he received from Kevin. Where will the attachment save by default? on the desktop in the documents directory in the Outlook Archive in the downloads directory

B

What are the characteristics of an attachment in an email? The attachment will always appear in the body of the message. The paperclip icon indicates an attached file. Bold red type indicates an attached file. The attachment can only be viewed if it is in HTML format.

B

How is kerning used in Word? to adjust the spacing between two paragraphs to adjust the spacing between words in a paragraph to adjust the spacing between characters that make up a word to adjust the spacing between a paragraph and the page border

C

The main reason for formatting message style and theme is that it can be useful for making your message more entertaining to the reader. easier to send and receive. professional in appearance. top priority for the reader.

C

What is the purpose of the Chart feature in Word? A chart can be used to draw and format a Word table. A chart can be used to paste information from a graph. Information can be typed into a chart to create a graph. Information can be typed into a chart to insert a Word table

C

Which object tells Word that a formula is being entered into a cell? equations arguments equal sign formula mask

C

Complete the procedure for pasting content from a Word document in a message by selecting the correct term from each drop-down menu. 1. Open a Word document, highlight the content to copy, and press✔ Ctrl + CCtrl + FAlt + CAlt + X. 2. Click in the Font box✔ in the bodythe Insert tabattach File button of a new e-mail message, and then press Ctrl + V.

CTRL + C IN THE BODY

What task can a user accomplish by customizing theme colors? change the color of the Word window change the length of text in a paragraph change the font of words in a Word document change the color of hyperlinks in a Word document

D

Which command group does a user need to access the Formula dialog box? Merge Alignment Table Data

D

Which statement correctly differentiates how to use list and table styles? Both styles can be used to change bullets in an outline. Both styles can be used to add shading to even-banded rows. Only the table style can be used to identify where the style can be used. Only the list style can be used to identify to which level the style can be applied.

D

Why is it important to put the insertion point in the table when sorting table data? This action automatically sorts data in the table. This action allows the user to specify sorting order. This action excludes the header row from being sorted. This action opens Table Tools, which contains the sorting feature.

D

Gemima wants to show the amount of vitamin C a fruit salad contains in the blue cell of the table below. To do this, she needs to open the Formula dialog box. Which tab should Gemima use to open the Formula dialog box? DesignInsertLayout Which command group should she use? AlignmentDataTable Which icon should she click? Convert to TextFormulaSort

LAYOUT DATA FORMULA

Complete the procedure for attaching a file to an email message by selecting the correct term from each drop-down menu. 1. In a new email message, on the FileMessageOptionsReview tab, click the Attach File button. 2. In the Insert File dialog box, locate and select a file to attach, and click InsertAttachNextDone.

MEESSAGE INSERT

After sorting the data, Gemima wants to add a title row to her table. Order the steps Gemima needs to take to add the title in a single cell at the top of the table. Step 1: Type the title in the cell.Click the Merge Cells icon.Put the cursor in the Food cell.Insert a row above the header row. Step 2: Type the title in the cell.Click the Merge Cells icon.Put the cursor in the Food cell.Insert a row above the header row. Step 3: Type the title in the cell.Click the Merge Cells icon.Put the cursor in the Food cell.Insert a row above the header row. Step 4: Type the title in the cell.Click the Merge Cells icon.Put the cursor in the Food cell.Insert a row above the header row.

PUT INSERT CLICK TYPE

MATCH THE NAME OF EACH COMMAND GROUP

ROWS AND COLUMNS - ADD A ROW ALIGNMENT - CHANGE THEE POSITION MERGE - COMBINE SEVERAL

Gemima has converted her table to a clustered column chart. She now wants to add a title. What should Gemima do first? Select the table.Select the Chart Title text box.Open the Chart Type dialog box. What should Gemima do next? Use Ctrl+A.Use Ctrl+C.Use Ctrl+V. What should Gemima do last? Draw the title.Type the title.Copy and paste the title.

SELECT THE TABLE CTRL+A TYPE THE TITLE

Which step should Gemima fix to complete the task correctly? Step 3 Step 4 Step 5 Step 6

STEP 4

Use the drop-down menus to complete the sentences about using attachments in Outlook 2016 messages. Before sending a message with an attachment, be sure to consider the numbertypearrangement of files that a recipient is able to open and read. be aware of the attachmentnamesizecolor, as some companies limit the amount of data that can be received. use a shared folder or a file compressionexpansiondeletion utility if large attachments must be sent.

TYPE SIZE COMPRESSION

Use the drop-down menus to complete the statements about the illustration options in Outlook. 1. The Text command group contains graphical text elements, such as hyperlinkstablesWordArt. 2. Drawing Tools and SmartArt Tools are common contextualcommandnavigation tabs available when you insert and select a particular object. 3. A list of options for a particular Illustrations command is called a group gallerytab.

WORD ART CONTEXTUAL GALLERY

Jack is writing a report about a space probe that the National Aeronautics and Space Administration (NASA) is building. Jack decides to use styles in his report. Which tab should Jack use to access the Styles command group? Design Home Layout Review

b

Jack wants to change the color of the headings in his report. How can he open the Styles task pane? Click the top part of the styles gallery. Click any of the styles in the Styles command group. Click the arrow in the bottom right of the Styles command group box. Click the bottom arrow of the scroll bar on the right side of the Styles gallery.

c

Which step should Jack change to complete his task correctly? Step 1 Step 2 Step 3 Step 4

c

Jack follows the steps below. Step 1: He clicks the Design tab on the ribbon. Step 2: He navigates to the Document Formatting command group. Step 3: He clicks the Themes icon. Step 4: He clicks the Office Theme option in the themes gallery. Which task is Jack trying to do? He is sharing the Office theme with others. He is creating a new theme for his document. He is saving an existing theme to the themes gallery. He is applying an existing theme to his document.

d

Which statement best defines building blocks? copied shapes that can be reused by a user previously stored styles that can be reused by a user built-in table of contents that can be reused by a user formatted and stored content that can be reused by a user

d

Which style did Jack use on the vocabulary words in his report? strong intense strong emphasis intense emphasis

d

Steps in order from top two bottom

look under message tab, attach file, locate & select file, click insert

changing font option

open, option, mail, signatures, style

Use the drop-down menus to complete the statements about creating and using signatures in Outlook messages. The Signature feature is found under Outlook Mail SettingsViewOptions. When creating a new signature, be sure to choose "SavedNewDeleted messages." When you create a signature and click New Email, the default signaturesignature selector toolnewest signature will appear in the email body. Signatures can only be set up within the Outlook client on the computercloudrouter, not on a server.

options, new, default signature, computer

MailTips can be displayed on the top of the message address bar for different circumstances, such as automatic replies when the recipient is online nowavailable for live chatout of the office and can refer the sender to another web addressrecipientformat option. a moderated group where the message requires formatting approvalsaving before it can be sent to the recipients.

out of office recipient approval

What are the steps from turning an image to an email image

start, insert, click, browse, look

styles and themes

style- create list, change indentation, format text theme- page colors, message, options tab

Use the drop-down menus to complete the sentences explaining styles and themes in Outlook. 1. The Styles command group is used to automatically format screenshotimagetextual content in the message body. 2. Themes can be applied to text, graphics, and tables and are used to produce a consistent and correctprofessionalcompleteappearance.

textual, professional