7 - Contract Administration
The project manager is NOT responsible for this schedule...
Construction schedule, which is the responsibility of the contractor
Before bids are due on a project, a contractor would like to price a different material than is in the specifications. How should they make this request?
Request approval in writing
A Gantt chart is another name for...
A bar chart
During construction, a client requests that a door be added to a partition. Given that the client agrees to the additional cost, the designer should issue what?
A change order
In order to allow the contractor extra time to complete a project because the owner asked for minor changes, the interior designer should issue...
A change order
Which document provides the designer with verification that an item was ordered correctly?
Acknowledgment
What should the designer do FIRST if a client decides to make major revisions after a project has been tendered but before construction has started?
Advise the client that making major revisions may delay the job and increase its cost and that additional fees will be charged for design and drawing revisions
When does the interior designer first inspect the contractor's completed work and make a punch list/deficiency list?
After the contractor has notified the interior designer the work is complete
The project manager should document...
All items relevant to a project and its administration
What is used to formally incorporate a substitution into the work prior to award of the contract?
An addendum
Vital aspects of project meetings...
Appropriate participants based on the phase of the project, Notes with a complete and unbiased account of the topics of discussion, Distribution of recordings of the project meetings to the client, Timely distribution of meeting notes to those attending
When the project is complete and the final inspection has been completed, what allows the client to take possession of the space?
Certificate of Occupancy
If it appears to the interior designer that the dollar amount requested on the contractor's application for payment exceeds the work completed and material stored, the designer should
Certify only the amount that the designer believes represents the work completed and stored, and attach a letter explaining shy the amount certified differs from the amount applied for
These have the MOST influence on how quickly a project is completed in the designer's office...
Client's approval process, Design firm's staff size, Agency approval, Project complexity
A project is being completed subject to the standard AIA General Conditions and contract agreement. If some millwork was installed with the incorrect finish, who is responsible if no sample was submitted to the designer?
Contractor
A project construction budget prepared by the designer would generally NOT include...
Designer's fees and reimbursables (part of the designer's budget, not the construction budget)
During project closeout, the interior designer is responsible to do...
Develop a punch list, Determine the date of substantial completion, Finalize the placement of the owner's furniture
At the end of a project, the project manager's primary responsibility is to...
Direct closeout
During a project's planning stage, a project manager is responsible for...
Fee projection and time planning
If a designer missed an error in a dimension on the shop drawings for a custom steel doorframe and the doorframe was subsequently fabricated, who is responsible for paying to have the mistake corrected?
General contractor, who is responsible for checking dimensions
Who is responsible for the disposal of a mock-up after it is no longer needed, and can not be incorporated into the project?
Individual stated in the specifications
Who is the sole interpreter of the contract documents' requirements?
Interior Designer
Shop drawings for a custom designed lighting fixture have been sent to the general contractor. In what sequence should they be reviewed and passed on?
Interior designer, lighting designer, interior designer, general contractor
An addendum...
Is issued only before the construction contract is signed, Is used to modify or interpret the contract documents, Must be filed with other bidding documents on file in a plan room, Must be issued no later than four days before bid opening
Change Order
Issued for any change to a project's contract during construction that requires additional time or money.
What is the designer's purpose when performing construction observation?
Keep the owner informed, Endeavor to guard the owner against defects in the work, Determine if the work is progressing in accordance with the contract documents, Become generally familiar with the progress and quality of the work
Responsibilities of a project manager...
Keeping notes on daily decisions and meetings, Planning and assigning weekly job tasks for the project staff, Monitoring fee expenditures throughout all phases of the project, Staying current with the client's opinion of the progress of the project
These require on-site approval...
Mock-ups
When a mock-up is required by the designer's specifications, who is responsible for paying for it if it does not meet the reuirements?
Owner is responsible for paying for all mock-ups
Bid openings are typically attended by...
Owner, designer, contractor
Spending additional time on a design task while making little actual progress is MOST likely an indication of
Perfection syndrome
These are part of a project manager's job...
Planning job tasks for the project staff on a weekly basis, Keeping notes on daily decisions and meetings, Staying current with the client's opinion of the progress of the project
During a routine site visit, the designer notices a lack of barricades around a floor opening while construction is taking place. What should the designer do?
Point out the situation to the contractor and write a letter to the client stating what was observed.
The project manager is responsible for these schedules...
Predesign programming schedule, Design schedule, Bidding schedule, Furniture schedule
Who is responsible for organizing and holding project meetings?
Project Manager
Documents kept in the project notebook
Project schedule, Change orders, Shop drawing log
Benefits of a follow up with a project after its been completed...
Provides valuable information for future projects, Makes a favorable impression on a client, Helps solve minor problems after move-in
What document is used to approve the release of funds for furnishing a project?
Purchase order
The owner is protected from incomplete work by the contractor by the use of...
Retainage
If a subcontractor sends samples for review directly to the designer, what should done?
Return the samples unreviewed, they should come through the contractor
The boundary of hardwood flooring on a plan has not been determined. What should be requested in the bid form to ensure the flooring bid comparison is fair?
Unit prices on the wood flooring
If an interior designer finds a mistake being made by a subcontractor, what should their response be?
Tell the contractor the work is not in conformance with the contract documents.
The interior designer has reviewed and sign off on shop drawings, but during construction, the subcontractor discovers that a door will not fit as planned. Who is responsible for correcting and paying for the error?
The General Contractor is responsible for taking field measurements of new constriction.
If, during construction of a project, the contractor notices that a handrail does not meet the local building codes, what action could the designer reasonably expect the contractor to take?
The contractor should notify the designer of the discrepancy in writing
If a designer specifies file cabinets that do not fit within a space the contractor built according to the contract documents, who is responsible for paying for the correction?
The designer
A doorway is installed by the contractor according to the drawings. After viewing the job, a building inspector tells the contractor that the door is not wide enough. Who is responsible for correcting the problem?
The designer, who is responsible for designing the job according to governing building codes
The requirements for how bidders should propose a substitution are found in...
The instructions to bidders
Owners set bidder requirements in...
The prequalification of bidders
How much time does an interior designer have to review submittals?
This is indicated by the interior designer in the specifications.
In order to approve an application for payment from the contractor, what should the designer do?
Verify that the work has progressed to the point indicated on the application
Responsibilities of the project manager...
Verifying that office contractual obligations are being met, Reviewing billings from the project's consultants, Assisting in writing proposals for a specific project, Coordinating activities of consultants
