Ch. 10 Records, Reports, and Scheduling

United States Freedom of Information Act

-act that means all training records can be subpoenaed -this is bc training records can also be considered legal documents that track the training career of a student

private

-all training records should be considered ________ -especially test scores, medical info, and certification records

reports

-critical and official accounts of what happened during an incident, response, or training event, either verbally or in writing -a narrative of what happened, usually long and details all the pertinent activities required to control the incident or do the training -generally in essay format, and either typed or computer generated

records

-short, permanent accounts of the facts of past events or actions taken by an individual, unit, or organization -includes training type, hours, who attended, learning outcomes achieved, training resources expended, etc -from these, raw data can be used to develop reports or demonstrate the effectiveness of the department's training program -can be standardized forms, narratives, or a simple list of names, and can be handwritten, typed, or computer generated

the narrative

-what is the most difficult part of a report to write? -contains who, what, where, when, and why

NFPA 1041: Standard for Fire Service Instructor Professional Qualifications

NFPA standard -assigns report-writing responsibilities to instructors at each classification level

False CORRECT: both must be kept secure

True or False: Reports must be kept in a secure location and be accessible to appropriate personnel but records do not have to be.

scheduling training sessions

level I instructors should be able to do this bc they should have an idea of the available resources that they can use and the following: -sufficient planning period -student availability -mandated staffing levels -facility availability -facility policies and procedures -equipment availability also consider about your own dept.: -who is allowed to schedule training? -which training is authorized/needed? -which instructors are responsible for the training (EMT, Fire, etc)? -who approves training expenses?

I, II

level ______ instructors are responsible for writing reports and records, level ______ instructors are responsible for writing and KEEPING them

training records

paperwork needed to be completed by instructors: -attendance records -applications for certification (after completing a course) -incident/injury reports -test records -training reports -scheduling records -resource requests