HOS 140 QuickBooks Customizing QuickBooks

To view an Invoice Template, a. select Invoice from the Customer menu and select Invoice Template from the popup menu. b. select Templates from the List menu and select an invoice template from the Template List window. c. select Templates from the View menu and select Invoice Template from the popup list. d. all of the above.

B Templates are accessed from the List menu. (See Customizing Chapter - Modifying Sales Form Templates)

The Favorites menu a. can be turned off and on in the View menu. b. is customizable. c. both A and B. d. none of the above.

C The Favorites menu is a customizable menu where you can place your common QuickBooks commands. It is turned on via the View menu. (See Customizing - Customizing QuickBooks Menus and Windows - Favorites Menu)

__________________ Preferences make global changes to your QuickBooks file, affecting all users.

Company Company Preferences are preferences that affect all users who use the QuickBooks file. (See Customizing Chapter - QuickBooks Preferences)

__________________ items are used for products that are bought and/or sold but are not tracked as inventory.

Non-inventory Parts Non-inventory Parts Items can be purchased and sold, but do not effect inventory. (See Customizing Chapter - QuickBooks Items and Other Lists - QuickBooks Items - Item Types)

You can add custom fields to each of the following except a. customers. b. terms. c. vendors. d. employees

B Custom fields can be added to customers, vendors, and employees, but not terms. (See Customizing Chapter - Custom Fields)

To calculate terms based on the length of time since the date of the invoice or bill a. use a date-driven term. c. either a or b. b. use a standard term. d. neither a or b.

B Standard terms calculate the due date based on the length of time since the date of the invoice or bill. (See Customizing Chapter - QuickBooks Items and Other Lists - The Term List)

Only a(n) __________________ can make changes to the Company Preferences.

administrator You need administrator privileges to make changes to the Company Preferences. (See Customizing Chapter - QuickBooks Preferences)

The __________________ displays on the far left side of the screen and displays a selection box of available windows.

Open Window List The Open Window List is a selection box of open windows that displays on the far left side of the screen. (See Customizing Chapter - Customizing QuickBooks Menus and Windows - Open Window List)

Which of the following is a list of Item types? a. Service, Other Charge and Sales Tax Group b. Subtotal, Group and Discount c. Inventory, Non-Inventory and Sales Tax Item d. All of the Above.

D All of the above are Item types. (See Customizing - QuickBooks Items and Other Lists - QuickBooks Items)

You can manually change the column width and format of a template in the __________________.

Layout Designer You can modify the design of a sales form template in the Layout Designer. (See Customizing Chapter - Modifying Sales Form Templates)

A vertical line in the Icon Bar is called a(n) __________________.

separator You can add a line, called a separator, to the Icon Bar to distinguish between different options. (See Customizing Chapter - Customizing the Icon Bar - Using the Customize Icon Bar Window)

To add a logo to an invoice or other form, a. open the logo with the Import Logo button in the General Company Preferences. b. open a new invoice, then import the logo by clicking the Import button at the top of the Invoice window. c. check the Use Logo checkbox in the Basic Customization window for the invoice's template. d. drag the logo file from the desktop to the Layout Designer.

C Price levels allow you to set default discount rates for specified customers. (See Customizing Chapter - Modifying Sales Form Templates)

The two types of preferences are: a. Bookkeeper and Accountant b. Premier and Enterprise c. General and Customized d. User and Company

D The two types of preferences are User and Company. (See Customizing - QuickBooks Preferences)

How do you customize the Icon Bar? a. Open the Customize Icon Bar window from the View menu. b. Open the window you wish to add the Icon Bar and select Add "window-name" to Icon Bar (where window-name is the name of the desired window). c. Click the Customize icon on the Icon Bar. d. Either a or b.

D There are two ways to customize the Icon Bar. You can use the Customize Icon Bar window or the Add "window-name" to Icon Bar command. (See Customizing Chapter - Customizing QuickBooks Menus and Windows - Customizing the Icon Bar)

To create a new subcontracted service, a. select New Subcontracted Service from the Service List. b. with the Item List open press Ctrl+N and select Subcontracted Service from the Type list. c. create a subitem under the Service item. d. from the Item List, create a new item, select Service from the Type list and check This service is used in assemblies or is performed by a subcontractor or partner.

D To create a subcontracted service, create a service and mark it as a subcontracted service. (See Customizing Chapter - QuickBooks Items and Other Lists - QuickBooks Items - Subcontracted Service)

__________________ Terms calculate the due date based on the day of the month.

Date-Driven Date Driven Terms are calculated based on the day of the month rather than the number of days from invoice date. (See Customizing Chapter - QuickBooks Items and Other Lists - The Terms List)

When customizing a template, click the __________________ button in the Additional Customization window to have QuickBooks distribute fields on a template.

Default You can automatically position the textboxes in a template layout by clicking the Default button. (See Customizing Chapter - Modifying Sales Form Templates)

Press the Tab key to advance from field to field in a form and __________________ to move to a previous field.

Shift-Tab Pressing Shift-Tab is a quick way to move to previous fields on a form. (See Customizing Chapter - QuickBooks Preferences - User Preferences General)

Your company wants to offer a 10% discount to volume customers. The simplest way to do this is a. create a Price Level with a Fixed Percentage that decreases by 10% and set the customer Price Level default to this rate. b. in the Company Customer Preferences, set the Major Customer Discount to 10%. c. create a New Term called 10% Net 30 with a Discount Percentage of 10%. d. set the Price Level to a Per Item value for all items to a rate reduced by 10% using QuickMath.

A The simplest way to offer a 10% discount to some customers is to create a Price Level with a Fixed Percentage discount. (See Customizing Chapter - QuickBooks Items and Other Lists - Price Levels - Setting Up Price Levels with a Fixed Percentage Type)

__________________ allow you to record information on customers or vendors when default fields are not applicable.

Custom fields You can use custom fields when you need to record information on a customer, vendor or employee and there is no appropriate field available in QuickBooks. (See Customizing Chapter - Custom Fields)

True/False? Group items are used when tracking quantity on hand or quantity sold.

False Inventory Assemblies are used when tracking quantity on hand and quantity sold, not Group items. (See Customizing Chapter - QuickBooks Items and Other Lists - QuickBooks Items - Item Types)

True/False? Sales Tax Group items should be set up when you have sales in different sales tax regions, such as stores in two different counties.

False Sales Tax Group items are used when a single transaction pays sales tax to more than one agency. (See Customizing Chapter - QuickBooks Items and Other Lists - QuickBooks Items - Item Types)

True/False? Setting a closing date or turning on class tracking are examples of settings available under User Preferences.

False Setting the closing date and class tracking are both examples of Company Preferences, not User Preferences. (See Customizing Chapter - Setting Company Preferences - Company Preferences Accounting)

True/False? You can customize the Icon Bar by changing the Icon Bar User Preferences.

False The Icon Bar is customized using the Customize Icon Bar command in the View menu. (See Customizing Chapter - Customizing QuickBooks Icons and Windows - Customizing the Icon Bar)

True/False? Custom fields can be set up to track information on customers as well as vendors.

True Customer field can be set up to track information on customers and vendors. They can also be used to track information on employees. (See Customizing Chapter - Custom Fields)

True/False? You can control what commands are listed in the Favorites Menu.

True The Online Forms Customization allows you to create and customize sales forms using preformatted templates you can access online from within QuickBooks. (See Customizing - Customizing QuickBooks Menus and Windows - Favorites Menu)

True/False? QuickBooks allows you to customize the Home Page.

True QuickBooks does allow you to display or hide different options available on the Home Page. (See Customizing Chapter - QuickBooks Preferences - Company Preferences Desktop View)

True/False? You can add a memorized report to the Icon Bar.

True One of the ways you can modify your Icon Bar is by adding memorized reports. (See Customizing Chapter - Customizing QuickBooks Icons and Windows - Customizing the Icon Bar - Using the View Menu to Customize the Icon Bar)

True/False? When customizing a sales form template, you can change the order of the columns.

True You can change the order of columns when customizing a form template. (See Customizing Chapter - Modifying Sales Form Templates)

True/False? You can give customers discounts for paying early with terms.

True You can create discount terms. (See Customizing - QuickBooks Items and Other Lists - The Term List)