Intro Proj Management

A project manager wants to more extensively involve the stakeholders on the project. Which of the following would be the BEST way to accomplish this? a. Have the stakeholders periodically review the list of project requirements. b. Invite the stakeholders to attend project status meetings. c. Send status reports to the stakeholders. d. Update the stakeholders on the status of all project changes.

A. Have stakeholders periodically review the list of project requirements

In a fixed price (FP) contract, the fee or profit is: a. Unknown b. Part of the negotiation involved with paying every invoice c. Applied as a line item to every invoice. d. Determined with the other party at the end of the project

A. Unknown

Project charter is for WHAT mainly?

Authorization of using company resources

A project is an ideal environment in which to apply the technique of MBO because: A. Top management policy and goals should flow down through the management hierarchy. B. Project management involves setting organizational objectives. C. All projects should be strongly oriented toward goals and objectives. D. Projects are generally handled in a matrix management environment.

C. All projects should be strongly oriented toward goals and objectives

When is the BEST time to assign a project manager a. Integration b. Project selection c. Initiating d. Planning

C. Initiating

Which of the following individuals is most crucial in validating scope? A. Program manager B. Project manager C. Project sponsor or customer D. Quality assurance manager

C. Project sponsor or customer

What is the CPI? A. 89 B. 1.55 C. 1.23 D. .65

D. .65

You have created the project charter but could not get it approved by senior management. Your manager and his boss have asked you to begin the project anyway. Which of the following actions is the best thing to do? A. Focus on other projects that have a signed charter. B. Start work on critical path tasks. C. Update your Project Risk Log. D. Show your manager the impact of proceeding without approval.

D. Show your manager the impact of proceeding without approval

Little-no Authority Org

Organic or simple, functional (centralized), multi-divisional

The customer is looking for the project to be completed 10 days earlier than planned due to marketing constraints. You work with your project team and figure out that this can be achieved if a couple of activities can overlap. This approach is known as? 1. Fast Tracking 2. Crashing 3. Resource Leveling 4. Concurrent Engineering

1. Fast Tracking

You are the Project Manager on a construction project. You have worked with your team to define the dependencies and estimated their durations and resource requirements. Now you are creating the project schedule. Which of the following tools and techniques is of no use at this time? 1. Resource leveling 2. Schedule Compression 3. Critical Chain Method 4. Reserve Analysis

3. Critical Chain Method

You have just completed developing the Schedule Network Diagram for a project that deals with building supersonic state of the art Jet planes.You have identified your critical path which includes building a wind tunnel.You see that in addition there is another path which deals with building the tail of the plane - whose duration is close to the critical path.You also notice considerable floats on the other paths.You now need to assign resources to the tasks - you have a few team members who are highly skilled and a team of resources who are relatively inexperienced.What would be the best course of action while assigning resources ? 1. It is irrelevant which resources are assigned to tasks - resource skills and critical paths have nothing in common 2. Assign all the skilled resources to building the wind tunnel which is the critical path - assign the non skilled task to building the tail. 3. Assign the inexperienced staff to the task of building the wind tunnel - and assign the skilled task to all other tasks. 4. Assign one half of the skilled resources to the task of building the wind tunnel and the other half to building the tail and assign the less experienced staff to all the other tasks.

4. Assign one half of the skilled resources to the task of building the wind tunnel and the other half to building the tail and assign the less experienced staff to all the other tasks.

You're a subcontractor responsible for refurbishment of an automobile showroom. The estimated refurbishment cost is $600 per square feet. The total showroom area that needs to be refurbished is 2,000 square feet. Based on your past experience, you know your team can refurbish 200 square feet per week. After 4 weeks, you have 35% of the job complete and you have spent $650,000. Determine the value for each of the terms below: What is the Earned Value? A. $420,000.00 B. $300,000.00 C. $350,000.00 D. $430,000.00

A. $420,000.00

When do stakeholders have the most influence on a project? a. At the beginning of the project. b. In the middle of the project. c. At the end of the project. d. Throughout the project.

A. At the beginning of the project

Which of the following aspects of leadership is MOST important for a project manager? a. Communication b. Team Building c. Technical Experience d. Project Control

A. Communication

All of the following occur during the planning process EXCEPT: a. Develop Project Charter b. Create WBSD c. Estimate costs d. Sequence Activities

A. Develop project charter

What is the most important criterion when an organization chooses a project-selection model? A. Organizational fit B. Flexibility C. Cost D. Capability

A. Organizational fit

"Product scope" is best defined as which of the following: A. The features and functions that characterize a product, service, or result B. The work performed to deliver a product, service, or result with the specified features and functions C. The scope baseline D. The plan to manage the changes to a product.

A. The features and functions that characterize a product, service, or result

In a meeting, a team member describes the project scope statement as the decomposition of all of the work to be carried by the project team to accomplish the project and create the required documents. What is wrong with this team member's statement? A. The team member is actually describing the WBS. B. The team member is actually describing work packages. C. The team member is actually describing the scope management plan. D. The team member is not wrong.

A. The team member is actually describing the WBS

The MAIN point of writing a user story is a. To document features of functions required by stakeholders. b. To create a record of issues encountered on the project. c. To perform what-if analysis. d. To communicate progress.

A. To document features of functions required by stakeholders

What tool or technique would a project manager use to control scope? A. Variance analysis B. Inspection C. Expert judgment D. Product analysis

A. Variance analysis

Most risks will be identified during which management process? a. Perform Quantitative Risk Analysis and Identify Risks. b. Identify Risks and Control risks. c. Perform Qualitative Risk Analysis and Control Risks. d. Identify Risks and Perform Qualitative Risk Analysis.

B. Identify risks and control risks

All of the following are examples of benefit-measurement methods of project selection except which one? A. Scoring models B. Multi-objective programming C. Economic models D. IS steering committee review

B. Multi-objective programming

The project manager develops a process improvement plan to encourage continuous process improvement during the life of the project. Which of the following is a valid tool or technique to assist the project manager to assure the success of the process improvement plan? A. Change control system B. Process analysis C. Benchmarking D. Configuration management system

B. Process Analysis

Which of the following is contained in the project charter but not the project scope statement? A. Progressively elaborated project description B. Project purpose or justification C. Acceptance criteria D. Project deliverables

B. Project purpose or justification

The primary object of contract negotiations is to: a. Get the most from the other side. b. Protect the relationship. c. Get the highest monetary return. d. Define objectives and stick to them.

B. Protect the relationship

Purchasing insurance is BEST considered an example of risk: a. Mitigation. b. Transfer. c. Acceptance. d. Avoidance.

B. Transfer

A detailed project schedule can be created only after creating the: A. Project budget. B. Work breakdown structure. C. Project management plan. D. Detailed risk assessment.

B. Work breakdown structure

The project charter should by issued by whom? A. One or more functional managers B. The head of the performing organization C. A manager external to the project D. The CFO

C. A manager external to the project

You are the project manager for a software project. You have worked with the team to create the project schedule, perform critical path analysis and calculated the values of Early and Late Start, Early and Late Finish as well as Float. Which activities in the project cannot slip without making the project late? A. Activities with biggest difference between ES and LF B. The activity with most lag C. All the activities on the critical path D. Every activity that slips delays the project

C. All the activities on the critical path

From the point of initiation, why should assumptions be documented? A. Assumptions limit the project team's options for decision-making. B. Assumptions might prove to be incorrect. The ability to identify these assumptions allows for baseline adjustments in case of project crisis. C. Assumption analysis is a key technique of risk identification. D. In case of schedule or budget overruns, the documentation of assumptions provides an accountability trail.

C. Assumption analysis is a key technique of risk identification.

The client demands changes to the product specification that will add only two weeks to the critical path. Which of the following is the BEST thing for the project manager to do? a. Compress the schedule to recover the two weeks. b. Cut scope to recover the two weeks. c. Consult with the sponsor about options. d. Advise the client of the impact of the change.

C. Consult with the sponsor about options

In which scope-management process are SMEs first used? A. Scope planning B. Scope definition C. Initiation D. Scope verification

C. Initiation

Which of the following must be included in the project charter? A. Risk analysis B. Budget estimates C. Product description D. Scope statement

C. Product description (also proj purpose, proj objectives, high-level reqs, overall proj risk, summary milestone sched, preapproved financial resources, key stakeholder list, proj approval and exit criteria, assigned PM, name of authority of sponsor authorizing charter

You are a new project manager that is replacing a previous project manager. You want to know more about the scope baseline of the project. Which three documents will be most useful to you? A. Project Management Plan, Scope Management Plan, WBS B. Scope Management Plan, WBS, WBS Dictionary C. Project scope statement, WBS, WBS Dictionary D. Project scope statement, Scope Management Plan, WBS

C. Project scope statement, WBS, WBS Dictionary

The project manager meets with the project team to review lessons learned from previous projects. In what activity is the team involved? A. Performance management B. Scope identification C. Risk identification D. Project team status meeting

C. Risk Identification

The key objective of stakeholder management is: a. Communication b. Coordination c. Satisfaction d. Relationships

C. Satisfaction

What is the output for Plan Schedule Management A. Meetings B. Project Management Plan C. Schedule Management Plan D. Scope Management Plan

C. Schedule Management Plan

An organization is starting a PMO. For the initial phase, the PMO director has decided to roll out the use of project charters. As a project manager, why would you be encouraged by this plan? A. The project charter allows you to establish the business need for the project. B. The project charter ensures that a preliminary budget and schedule are developed. C. The project charter authorizes you to use organizational resources to accomplish the objectives of the project. D. The project charter allows you to get senior management buy-in for your project management approach.

C. The project charter authorizes you to use org resources to accomplish objectives of the project

You were in the middle of a three year project to deploy new technology to field offices across the country. A hurricane caused power outages just when the upgrade was near completion. When the power was restored, all of the project reports and historical data were lost with no way of retrieving them. What should have been done to prevent this problem? a. Purchase insurance. b. Plan for a reserve fund. c. Monitor the weather and have a contingency plan. d. Schedule the installation outside of the hurricane season.

C. monitor the weather and have a contingency plan

What is the most important aspect of leadership in a project manager

Communication

Your company just won a major new project. It will begin in three months and is valued at $2,000,000. you are a project manager for an existing project. What is the first thing you should do once you hear of the new project? a. Ask management how the new project will use resources. b. Resource level of your project. c. Crash your project. d. Ask management how the new project will affect your current project.

D. Ask management how the new project will affect your current project

A project manager has just been assigned a team that comes from many countries, including Brasil, Japan, the United States, and France. What is his BEST tool for success? a. The responsibility assignment matrix (RAM). b. The Zoom meeting. c. Team communication with the WBS. d. Communication and well-developed people skills.

D. Communication and well-developed people skills

An accepted deadline for a project approaches. However, the project manager realizes only 75% percent of the work has been completed. The project manager then issues a change request. What should the change request authorize? A. Additional resources using the contingency fund B. Escalation approval to use contingency funding C. Team overtime to meet schedule D. Corrective action based on causes

D. Corrective action based on causes

You are the Project Manager of a flyover construction project. While planning you realized that you would need approval from Indian Railways for construction on a certain part of land owned by the railways. These kind of dependencies that originate outside the project are known as? A. Mandatory Dependency B. Internal Dependency C. Discretionary Dependency D. External Dependency

D. External Dependency

Your project team is working on the network diagram to calculate the float. Which of the following is the formula they should be using, A. Late Finish - Late Start or Early Finish - Early Start B. Late Start - Late Finish C. Early Start - Early Finish D. Late Finish - Early Finish or Late Start - Early Start

D. Late Finish -- Early Finish or Late Start -- Early Finish

The degree to which a particular stakeholder may be able to positively or negatively affect a project is his or her: a. Level of engagement. b. Level of interest. c. Level of commitment. d. Level of influence.

D. Level of influence

You are assigned as the project manager in the middle of the project. The project is within the baselines, but the customer is not happy with the performance of the project. What is the FIRST thing you should do? a. Discuss it with the project teams. b. Recalculate the baselines. c. Renegotiate the contract. d. Meet with the customer.

D. Meet with the customer

You as the project manager are in the planning phase of your project. In order to collect all of the scope requirements, you want to use a systematic approach to evaluate and rank many ideas that are generated by your team. Which group creativity technique should you use? A. Brainstorming B. Idea/mind mapping C. Facilitated workshops D. Multicriteria decision analysis

D. Multicriteria decision analysis

Two people are arguing about what needs to be done to complete a work package. In addition to the words being spoken, if the project manager wants to know what is going on, she should pay MOST attention to: a. What is being said and when. b. What is being said, who is saying it, and the time of day. c. Physical mannerisms and when during the schedule this discussion takes place. d. The pitch and tone of the voices, and physical mannerisms.

D. The pitch and tone of the voices, and physical mannerisms

If a project manager wants to report on the actual project results versus planned results, she should use a: a. Trend report b. Forecasting report c. Status Report d. Variance Report

D. Variance report

What are the 5 process groups

Initiating, Planning, Executing, Monitoring & Controlling, Closing

Moderate-High Authority Org

Matrix- Strong

Low to moderate Authority Org

Matrix- Weak, matrix- balanced, virtual

High (total)-Authority Organizations

Project-oriented (composite, hybrid), PMO

The project sponsor has just signed the project charter. What is the NEXT thing to do?

Start to create management plan

What are the life cycle phases of a project?

Starting the project, Organizing and Preparing, Carrying out the work, ending the project

PMI Talent Triangle

Technical Proj Management, Strategic & Business Management, Leadership

The customer has accepted the completed project scope. However, the lessons learned required by the project management office has not been completed. What is the status of the project?

The project is incomplete until all project and product deliverables are complete and accepted.

Validate scope is closely related to: a. Control Quality. b. Sequence Activities. c. Perform Quality Assurance. d. Time management.

a. Control quality

All of the following occur during the planning process group EXCEPT: a. Develop Project Charter b. Create WBSD c. Estimate Costs d. Sequence Activities

a. Develop Project Charter

What does the Project Charter do? a. Gives the project manager the authority to use the company's resources. b. Assigns the project team c. Establishes how to close the project d. Creates the Risk Register

a. Gives the project manager the authority to use the company's resources.

A work breakdown structure numbering system allows the project team to do: a. Systematically estimate the costs of work breakdown structure elements. b. Provide project justification. c. Identify the level at which individual elements are found. d. Use it in project management software.

c. Identify the level at which individual elements are found

The cost performance index (CPI) on the project is 1.13, and the benefit cost ratio is 1.2. The project scope was created by the team and stakeholders. Requirements on the project have been changing throughout the project. No matter what the project manager has tried to accomplish in managing the project, which of the following is she MOST likely to face in the future? a. Having to cut costs on the project and increase the benefits. b. Making sure the customer has approved the project scope. c. Not being able to measure completion of the product of the project. d. Having to add resources to the project.

c. Not being able to measure completion of the product of the project

To manage a project effectively, work should be broken down into small pieces. Which of the following does NOT describe how far to decompose the work? a. Until it has meaningful conclusion. b. Until it cannot be logically subdivided further. c. Until it can be done by one person. d. Until it can be realistically estimated.

c. Until it can be done by one person

What are the main project components

cost, schedule, scope

What is considered a project? u. Building a bridge v. Managing a hotel w. Running a wine tasting room x. Operate a business unit

u. Building a bridge