Inventory Management-13

Why is it important to back up computer files?

Files must be regularly backed-up or copied to an appropriate storage media to ensure information isn't lost.

Why is it important to make hard copy of computerized reports?

In case the system is down or for a hard reference in case of a backup/reset failure.

Why are reorder points used?

In order to maintain adequate inventory for their needs. As the minimum reorder point of a medication is reached, most computer systems will generate an automatic purchase order for it.

OSHA required notices on hazardous substances which provide hazard, handling, clean-up, and first aid information.

Material Safety Data Sheet (MSDS)

Must be stocked separately in a secure place and require a special order form for reordering. Their stock must be continually monitored and documented.

Schedule II Substances

Why is knowing the turnover rate of a product important?

Turnover rate is the number of days it takes to use the complete stock of an item. Knowing that helps keep stock onhand at all times.

Why are wholesalers used?

Using wholesalers simplifies the drug purchasing process and saves time, effort, and expense.

The temperature of a refrigerator in a pharmacy should generally be a. 40-42 deg F. b. 28-32 deg C. c. 40-42 deg C. d. 28-32 deg F.

a. 40-42 deg F.

A generic term used for computerized medication dispensing machines used in hospitals is a/an a. ADM. b. CART. c. Pyxis. d. PAR.

a. ADM.

Large purchasing groups that buy drugs in bulk for their members are called a. GPOs. b. wholesalers. c. OSHA. d. DOT.

a. GPOs.

Material Safety Data Sheets (MSDS) are required by _____ for hazardous substances and provide hazard, handling, clean-up, and first aid information. a. OSHA b. State Board of Pharmacy c. FDA d. DEA

a. OSHA

_____ is an inventory system in which the item is deducted from inventory as it is sold or dispensed. a. Point of sale system b. Turnover c. Automated reports d. Reorder point system

a. Point of sale system

In an alpha-generic organization, drugs are stored alphabetically by a. generic name with corresponding trade versions placed next to the generic drug. b. trade name with the corresponding generic version placed next to it. c. manufacturer. d. drug classification.

a. generic name with corresponding trade versions placed next to the generic drug.

When reconciling an order, if a technician detects a discrepancy, the supplier should be notified a. immediately. b. before the end of the current reporting period. c. before the end of the month. d. before the end of the week.

a. immediately.

If a supplier's terms are thirty days net, a. it would be best to have a turnover less than thirty days net. b. it would be best to have a turnover equal to thirty days. c. it would be best to have a turnover greater than thirty days. d. none of the above.

a. it would be best to have turnover less than thirty days net.

Minimum and maximum stock levels used to determine when a reorder is placed and for how much are a. reorder points. b. automatic ordering. c. POS. d. turnovers.

a. reorder points.

In an open formulary, when a medication is ordered that is not on the formulary a. the medication may be ordered without obtaining additional permission. b. the patient must obtain the medication at another pharmacy. c. the physician must first receive permission to use the medication. d. the pharmacist is required to choose a therapeutic equivalent.

a. the medication may be ordered without obtaining additional permission.

A goal of inventory management is a. to ensure that drugs are available when they are needed. b. to maintain MSDS sheets. c. to develop closed formularies. d. to increase use of wholesalers.

a. to ensure that drugs are available when they are needed.

A system in which medication are dispensed, upon confirmation of an order communicated from a centralized computer system, at their point-of-use.

automated dispensing system

Walkers, wheel chairs, crutches, and bed pans are examples of a. GPO. b. DME. c. DOT. d. EPA.

b. DME.

_____ is an expression for the rate at which inventory is used and is generally expressed in number of days. a. Reciprocal b. Turnover c. POS d. Availability

b. Turnover

Pyxis Med/Supply Station is a good example of a(an) a. automated point-of-use storage system. b. automated dispensing machine. c. robotic dispensing machine. d. mobile robot.

b. automated dispensing machine.

A therapeutically equivalent drug is a. chemically the same. b. chemically different but with similar actions and effects. c. the generic version of a trade drug. d. a drug that a physician must get approval to use.

b. chemically different but with similar actions and effects.

An example of Durable Medical Equipment (DME) could be a. ostomy supplies. b. crutches. c. syringes. d. antiseptics.

b. crutches.

The list of medication that are approved for use in a health-care system is called a(an) a. turnover. b. formulary. c. therapeutic equivalent. d. wholesaler.

b. formulary.

Best practices for ordering medications include a. having the same person place the order and check it in. b. having different people place the order and check it in. c. having the pharmacy manager check in all products. d. having anyone available place and receive orders.

b. having different people place the order and check it in.

A list of the goods or items a business will use in its normal operation is called a(an) a. purchasing. b. inventory. c. open formulary. d. closed formulary.

b. inventory.

In receiving an order, it is important to be alert for drugs that have been incorrectly picked, received damaged, are outdated, or missing, so orders are reconciled a. once per month. b. item by item. c. every two years. d. once per year.

b. item by item.

Checking of order reports to ensure the order contains no gross errors is done a. by computer. b. manually. c. by the corporate office. d. by the wholesaler.

b. manually.

Formulary medications are routinely reviewed to a. add more quantity of the same product. b. review safety of older products and evaluate newer products. c. make room on the shelves. d. add a product upon request of the manufacturer.

b. review safety of older products and evaluate newer ones.

Most drugs are kept at room temperature between a. 59-86 degrees C. b. 33-45 degrees C. c. 59-86 degrees F. d. 33-45 degrees F.

c. 59-86 degrees F.

Hard copies of order reports a. are only needed if there is a computer failure. b. are not needed since everything is on the computer. c. are kept for an established amount of time for business and legal reasons. d. are only needed if there is a power failure.

c. are kept for an established amount of time for business and legal reasons.

All of the following are used to store medications except a. automated dispensing station. b. carousels. c. glove boxes. d. Pyxis machines.

c. glove boxes.

Material Safety Data Sheets (MSDS) provide a. protocols for fire hazards in the pharmacy setting. b. safety codes by OSHA in the storage of inventory. c. information concerning hazardous substances. d. none of the above.

c. information concerning hazardous substances.

When reconciling an order, controlled substances are shipped separately, and should be checked by a(an) a. technician. b. pharmacy clerk. c. pharmacist. d. intern.

c. pharmacist.

Wholesalers who provide medications to hospitals, pharmacies, and other medication dispensers account for about, _____ of pharmaceutical manufacturers' sales. a. half b. one-quarter c. three-quarters d. one-third

c. three-quarters

As an expiration date approaches, the pharmacy technician should be aware that it must be _____ before the expiration date passes. a. returned to the manufacturer for credit b. dispensed c. used d. returned to the wholesaler for credit

c. used

Proper disposal or destruction of non-returnable medication includes a. placement in regular trash. b. flushing down sink or water system. c. using a company that meets EPA regulations. d. selling the medications at a discound.

c. using a company that meets EPA regulations.

A limited list of approved medications.

closed formulary

"Fast Movers" account for approximately what percent of a pharmacy's orders and prescriptions? a. 5% b. 30% c. 40% d. 80%

d. 80%

Safe handling of chemotherapy medications can be found in a publication by a. the DEA. b. JCAHO. c. SAFRX. d. NIOSH.

d. NIOSH.

A purchase order number is a. a number that is used to identify the pharmacy. b. is the same on all orders from a given pharmacy. c. is assigned by the FDA. d. a number used to identify a number.

d. a number used to identify a number.

A bar code on a product from a manufacturer a. indicates the medication's price. b. ensures the patient receives the correct medication. c. keeps count of the medications stocked. d. includes the product's NDC number.

d. includes the product's NDC number.

An inventory system in which the item is deducted from inventory as it is dispensed is called a/an a. automated dispensing unit. b. point-of-use system. c. formulary. d. point of sale system (POS).

d. point of sale system (POS).

The p.o. number identifies the a. post office. b. pharmacy. c. point-of-sale. d. purchase order.

d. purchase order.

Medications that are chemically different but have similar actions and effects are a. generic equivalents. b. always less expensive. c. always more expensive. d. therapeutically equivalent.

d. therapeutically equivalent.

A package that contains a single dose of a medication is called a(an) a. MSDS package. b. single use package. c. POS package. d. unit-dose package.

d. unit-dose package.

A collection of information structured so that specific information within it can easily be retrieved and used.

database

In hospitals and other settings, medications are stocked in units throughout the facility that may also be called supply stations or med-stations.

dispensing units

True or false: A closed formulary allows any medication prescribed to be purchased.

false

True or false: Baker Cells is an example of a robotic device.

false

True or false: Computerized ordering systems do not allow manual editing.

false

True or false: With computers keeping records, printed copies are not needed.

false

True or false: Most drug products should be stored at 50-59 degree.

fasle

A list of medications approved for use.

formulary

A list of goods or items a business uses in its normal operations.

inventory

A system that allows a pharmacy to use any prescribed medication.

open formulary

In a computerized inventory system, a hand-held device to generate orders.

order entry device

A system that maintains a continuous record of every item in inventory so that it always shows the stock on hand.

perpetual inventory

An inventory system in which the item is deducted from inventory as it is sold or dispensed.

point of sale system (POS)

A number assigned to each order for products that will allow it to be tracked and checked throughout the order process.

purchase order number

Minimum and maximum stock levels which determine when a reorder is placed and for how much.

reorder points

Pharmaceutical equivalents that produce the same effects in patients.

therapeutic equivalent

True or false: Certain hazardous substances may not be shipped by air.

true

True or false: Hospitals frequently use drug dispensing units located at points of use throughout the hospital.

true

True or false: Point-of-sale systems adjust inventory as medications are sold or dispensed.

true

True or false: Reorder points are maximum and minimum inventory levels for a product.

true

True or false: The majority of pharmaceutical manufacturer sales are to wholesalers.

true

The rate at which inventory is used, generally expressed in number of days.

turnover

A package containing a single dose of a medication.

unit-dose