IT PROJECT MANAGEMENT FINAL EXAM 120 QUESTIONS

Any stakeholder

A company has authorized a dedicated change control board (CCB) to review and evaluate all change requests that are submitted for any project. If a project sponsor is a member of the CCB, which of the following best describes an individual or group that can request a change on a project?

45 million

A company is considering two projects alpha and beta. Project alpha is expected to result in a 50 million net profit, while project beta is expected to net 45 million. Both projects could be very lucrative and rewarding. However the financial controller has stated that the company can only invest in one of these projects. If project alpha is selected what will be the opportunity cost?

Develop approaches to involve stakeholders based on their needs, expectations interest, and potential impact on the project

A corporate restricting project is an execution. The job responsibilities of many key stakeholders are being disputed, which has caused challenges in keeping the stakeholders engaged in a positive manner. Which of the following actions is the project manager least likely to perform in the situation?

Business documents and project charter

A multi-phase project has reached a phase gate. The key project stakeholders want to determine if the phase has met its success criteria any of the project should proceed to the next phase. In addition to the project management plan, which documents will be required?

Definition of done and demonstrations

A plan-driven project has money and delivered was planned to be released at the end of the phase. The project manager wants to ensure that the deliverables are completed as expected. Which agile practices can the project manager recommend to the team to make certain that the deliverables are completed and delivered as expected?

Perform the process of identifying the project stake holder

A project is divided into four sequential phases. The second phase of the project has just been completed, and the third phase is about to begin. What should the project manager do first?

Have the defective unit replaced

A project is nearing its end when the project manager receives an approved change request to replace a defective unit.

Technology support

A project is underway to construct a wind farm in an area with no communication infrastructure. The plan is to monitor progress and coordinate the scheduling of the project activities using project management software and provide daily status updates to the project sponsor at the home office. To project teams will work in reside on site in rotating seven-day tours. Which of the following is the most likely challenge the team will face while controlling the schedule?

Communications register

A project manager does most of her communicating with team members, internal project stakeholders, and external project stakeholders via email. The project manager incorporates specific techniques when composing her emails to reduce any misunderstandings. Which of the following is not considered one of these techniques?

Make sure their work progress is reflected in the burndown chart

A project manager facilitates a discussion with the team about experimenting with some agile practices in their plan-driven project. A suggestion of incorporating daily standups is on the table. The team members, however, are unsure of what is expected of them. What can the project manager suggest the team members do prior to the daily standup?

Facilitate a requirements workshop with all the relevant stakeholders to develop user stories

A project manager is implementing the requirements management plan for a software upgrade project that will incorporate some agile elements. The project manager needs to quickly define cross functional requirements and reconcile stakeholder differences to build a consensus among the relevant stakeholders. What is the project manager's best course of action?

Send a list of questions to participants before the creativity session

A project manager is in the process of developing the stakeholder register. As the first step in this process, she needs to create a list of potential stakeholders and decides to use a data gathering technique called brain writing. What is the first thing to do when using that technique?

Look at the resource calendars

A project manager is in the process of obtaining team members. She wants to understand the availability of team members required to complete project work. What should the project manager do to find this information?

Recommend that the scrum team members use swarming as a technique to clear the impediment

A project manager is leading a daily standup meeting with a scrum team as part of the Direct Manage Project work process. A developer raises an impediment stating that he is struggling with the software code necessary to authenticate users on the sign-in page. The developer indicates that the impediment could result in a schedule delay to the current sprint. What is the project manager's best course of action?

Comparing actual project performance against the project management plan

A project manager is leading a process improvement project for a factory operation. Currently, The project manager and the team are performing the monitor and control project work process. Which of the following activities might be carried out during this process?

Design for X (DfX) where the X in DfX represents the quality aspect of the product

A project manager is performing quality assurance for a project who is quality standards are very stringent. In order to meet and exceed the quality requirements, The project manager uses a set of technical guidelines, which were applied during the design phase of the project to optimize quality. What tool or technique is the project manager using in this scenario?

Delegate the control of the detailed project work planning and product delivery to their project team members

A project manager is wrapping up the hardware development phase of a product development project. The project will now transition to The software development phase. How might the project manager's role change with respect to integration management?

Analogous Estimating

A project manager meets with a customer for initial discussions about an upcoming project. At the end of the meeting, The customer asked the project manager for a rough estimate of the project duration. Based on her experience with three similar projects, The project manager provide an estimate of 8-10 months. What estimation technique does the project manager use?

Running a Monte Carlo simulation

A project team is mulling over two risk responses for inclusive in the risk register. The first risk response has two criteria that must be met and cost $5,000. The second risk response has four criteria that must be met, but only cost $2,000. What action is a project team least likely to take in selecting the best risk response?

C

A project team is using the Stacy Complexity Model to map The degree of uncertainty in the project and select the appropriate project lifecycle. As the meeting progresses, it becomes evident that while the requirements are well-known, The team is unfair with technology requirement to implement them. As a result, The team selects an adaptive project lifecycle. Where on the Stacy Complexity Model did the team most likely map the project,

Explain that risk audits can be performed either internally or externally as long as they follow the project management plan

A project team performs monthly risk audits for a project, where large number of identified risks have been realized. So far, The risk responses have been appropriate, and the reserves sufficient. An executive for the requesting Organization criticizes the project manager improper risk audits, stating that only independent, external resources to perform risk audits. How should a project manager respond?

Transfer the completed assembly line to Operations

A project to construct an assembly line is nearly complete. The project manager closest procurements, share is the final project report, updates the lesson learned repository, and obtains feedback from the relevant stakeholders. What should the project manager do next?

Consulting with a certified Six Sigma Black Belt expert

A project to reduce the defect rate of the manufacturing process is underway. Analyze and improve the process, They project team is now carrying out the quality activity assurance activities. Which of the following would be the most beneficial for this project?

Have the team attend a workshop on Kanban

A servant leader has just been assigned to an upcoming product development project and believes that the project is well-suited to Kanban. However, The development team is unfamiliar with this approach. What is the servant leader's Best course of action?

A process that specifies how a Projects scope statement will be prepared

A team member submits a draft of the requirements management plan to the project manager for a review. The project manager notice is that one of the components included in the plan does not belong there. Which of the following components did the project manager most likely notice?

Discuss the issue with the team member

A team member volunteered to provide the project status update and a weekly presentation to the key stakeholders. After the first meeting has taken place, Feedback from the stakeholders suggest let the presentation was not very engaging. What is the best way for the project manager to address the situation with the team members?

Consult the change management plan

A technician has just tested a piece of equipment and found a defect. The technician has informed the project manager in submitted a change request to repair the defect, indicating that the repair will require significant rework. What should the project manager do first?

Handed over to the manufacturing team

A three-phase project to build a prototype is underway. The first phase entails design. In the second phase, The manufacturing team would produce the parts from the design specifications. In the third phase, The production team would assemble the parts to construct the prototype. The project is now at the end of the first phase. What should be done with the phaser's deliverables?

Used faces and face gates

At the end of a design project, A competitor has gained market share with a new technology that has rendered the project's deliverable obsolete. The project sponsor is pleased with the work of the project team who finished within budget inn on time but thinks that the project should have been terminated much sooner. What might have the manager of the project done differently in the situation?

Validate with the team that information was captured and facilitate feedback discussions

At times over a project lifecycle, The team must adopt a few agile ceremonies. The aim is to communicate quicker in times of tight deadlines. Unfortunately, team members are not getting the information needed during the ceremonies. What is the best option to confirm that information is received and understood?

Daily standups

The construction project has many people and specialized teams at the worksite every day. Frequent communication between the team leads is critical for safety and efficiency. Which agile ceremony can this project incorporate to increase timely cross-functional communication?

$650

The following Gantt chart displays the schedule for a software upgrade project. The system analysis was completed on August 12th, but the system design and development activities are still in process as of October 3rd. Once the project is developed, The project team will need to test and deployment, which must be completed by October 17th. The method used to determine the earn value is based on percent complete. What is the cost variance as of October 3rd?

14

The following table is an activity list that includes the duration and predecessor for a series of project activities. What is the duration of the critical path?

Assesses organizational culture and readiness for the transformation

The organization's leader ship wants projects to include more agile methodologies. Before mandating any agile methods to be used in the project, what should be done first?

Identify stakeholders

The project aims to investigate the feasibility of constructing a hydroelectric dam from a technical, economical, and social point of view. The project charter created by the project manager on behalf of the project sponsor is now approved. Which of the following processes should be performed next?

A work breakdown structure

The project is an execution, but your project team is unable to stop arguing about the project milestones and the specific risks associated with them. This on-going conflict puts the project at risk of running behind schedule. What would likely have helped avoid this conflict had it been properly created first?

D.

The project management plan specifies that a predictive development approach has been selected to produce the project deliverables. Where in the project lifecycle will the overall project risk be the lowest?

Quality control measurements

The project manager is managing the research and development of a new cancer screening test. The project manager would like to determine whether the process currently in use the project or effective in meeting the quality requirements specified by the customer. What does the project manager need to obtain for us to make this determination?

The requirements traceability matrix

The project sponsor asks for a copy of the document that contains the description, owner, source, priority, and status of project requirements. Which project document is the project sponsor requesting?

Recognize that the risk has now become an issue and implement the planned response

The project team is undergoing an agile transformation. This requires the team members to maintain their original project plans in the current management tool, but also enter performance data and the new tool build around agile practices. The team identifies that information in the two tools is out of sync. This risks have been identified earlier in project planning. What is the best course of action for the project manager?

Matrix diagram

The quality management plan specifies the use of data representation technique to show the strength of relationships between four factors. Which of the following tools or techniques should be used to comply with the plan?

Determine quality metrics

The team has just reported to you that they have completed the Plan Quality Management process. You Review review their work and see that they have produced the quality management plan, and made the necessary updates to the project management plan and project documents. What did they forget?

The availability of the scrum master should have been negotiated between the functional manager and the project manager during project initiation.

To acquire resources for the project, The project manager controls the resource management plan. The plan calls for the scrum master to be assigned to the team. However, The only individual in the company qualified to serve as a scrum master has already started working on another project, and her functional manager does not cooperate on a potential resolution. How could the situation have been prevented?

Product breakdown

To defined the project that will be produced by the project, The project team is using a project analysis technique that helps with breaking down the high-level requirements into the level of detail needed to design the product. Which of the following is the product analysis technique used by the team?

Testing the welding before the customer walkthrough

In the design phase, external experts verify that the team's Blueprints for a new crane complied with requirements. During the build face, The customer performed a walk-through and found that some welding joints on the crane were defective. The crane needs to be reworked to ensure it can be operated Safely. How could this situation have been avoided?

The scum master, bussiness analyst, programmers, and testers have been assigned to a product development project. They're performing organization is well-versed with the traditional waterfall framework but will incorporate scrum for the software development phase of the project. What is the best strategy to ensure that all of the scrum roles and responsibilities are served in the project?

Mentor the business analysis to serve and the role of their product owner during the software development phase since those roles are closely aligned

Handle the audits as an unplanned spike

Midway into project execution, New cyber security laws take an immediate affect and require audits of the system. The project has a well thought out project management plan. The audits may come at any time throughout the systems development. What is the best way for the project manager and team to address the risks of audits disrupting the project plans?

Consult the contract

One of your contractors is not performing to the agreed-upon standards. Do you want to terminate the contract and engage another contractor for the same job. You need to determine the specific legal procedure for the early termination of the contract. What should you do?

Determine what tools and data provide the appropriate oversight

Projects and a program are using various project management approaches, such as plan-driven, agile, hybrid. The project teams are complaining that because of that, The team members must enter the same work, hours, risks, and other data in multiple tools. They were done at work is impeding on their productivity time. What is the best course of action for the program manager?

Halo effect

Recently, you Promoted your star programmer, Sam, to lead the agile development team. Sam was a fantastic software coder, and you thought the promotion would mean that he could now share his expertise with the other development team members. However, you are surprised to learn that the performance of Sam and his new role it's not meeting your expectations. Which impractical rule did you forget while considering the promotion of Sam?

Evaluate the benefits of incorporating agile practices

Team members are frequently changing during the long timeline of a multi-phase project. The project manager is questioning whether to include agile practices to accommodate the changes. What should a project manager do prior to moving to a hybrid approach?

Document the risk in the risk register

While performing project work, A team member notices that there is a potential new risk, Which could impact the project' critical path. What should the team member do immediately?

Submit a change request

While reviewing your project's performance, you discover a significant variance. If the issue is not fixed before the next customer inspection, your project might be canceled. However, after a further review conducted by the project team, you are glad to hear that bringing the project back on track requires only a minor correction to a configuration element. What should you do first?

Resource breakdown structure

You are working with a team to estimate how much time is required for each activity. You are using a document that contains information on categories of labor, material, and equipment required to complete the project. You are also interested in the skill levels, required certifications, and the grade levels for supplies. Which of the following documents would you primarily refer to for this purpose?

Schedule a focus group

You have been asked to lead a product development project which will use an agile framework. Currently, you are in the process of drafting the project charter, and do you want to bring together stakeholders and subject matter experts to discuss perceived project risks, Success criteria, And other topics. What is the best way for you to accomplish this objective?

D

You have been requested to fill in for a project manager who has called in sick midway into project execution. As you got yourself familiar with the project team, you are impressed to see how well the team members collaborate and work through issues smoothly and effectively. Based on your observations, where is the team on the Tuckerman ladder? (Please know that on the real PMP exam you may be asked to provide your answer by clicking the correct area in the image. But here in the stimulator we are asking you to select the answer below)

Upward

You have compiled a list of potential stakeholders for your project, and now you are classifying the stakeholders with regard to the direction of their influence. As you work through your way down the list of stakeholders, you have come to the project sponsor. How should the stakeholder be classified?

Review the communications management plan to understand how stake holder requests should be handled

You have just taken over a project execution. During your first week, you determined that the product team members spend a lot of time responding to unexpected requests for information from different project stakeholders. Because of these interruptions, The team cannot focus on their project activities, and as a result, The project team is behind schedule. What should you do first?

Stakeholder register

You have just taken over a project in which some of the deliverables will be produced by external vendors. Do you want to familiarize yourself with those who are involved in the project from the seller's side. Where would you look to obtain this information?

As subsets of the overall product

You meet with your team to determine the life cycle of your project. After analyzing the best way to define and manage requirements, develop deliverables, Handel changes, Control risk and cost, and engage key stakeholders, The decision is made to select a hybrid life cycle. With the project lifecycle selected, how will the product be delivered?

Crash the schedule

Your company was awarded a contract that includes a 10% bonus payment if the project is completed two months early. You consider several options to exploit this opportunity. What is the best course of action for you to increase the chances of receiving the bonus?

Incomplete stakeholder register

Your project has been plagued with numerous change requests. What is the most likely reason?

Verify deliverable

Your project team members are writing software code together as a pair and reviewing each other's work to determine if the code confirms to the requirements documentation. Which of the following will be a result of these reviews?

0.8 billion

Your sponsor has committed to building a high- speed Rail from one major inland city, Ashley's, to the coast. You have two possible routes, either Brazsos or Corazon. Given the costs, odds, and rewards of high demand and low demand of each route in this decision tree, what is the expected monetary value of the route to Brazos?

Submitting a change request

An organization has a policy that a change control board (CCB) must review all change requests for every project in the organization, and that the CCB follows the recommended activities outlined in the PMBOK Guide. Project managers and the project team do not serve as members of the CCB.

Hybrid

An organization is to undertake a multi-phase project. The sponsor wants to pursue the project objectives as they have been planned but also want to accommodate and adjust to New information and changes in the environment as the project progresses. Which project management approach should the project manager select for this project?

The business documents as a source of information about the project's stakeholders

And organization has a project management office (PMO) that ensures all relevant project documents are created, and all project management processes are followed according to established best practices. What should a product manager review first to identify stakeholders for a newly started project?

Compromise or Reconcile

And project is behind schedule because department managers reassign project team members to work on other assignments. After negotiations with the managers, you agreed to a temporary solution where a core group of project resources is dedicated to performing the project work until more resources are approved.

Check the organizational process assets for similar projects and use analogous estimating

As a project manager, you are in the process of estimating the team resources that will be required for your project. The challenge you are having is that, due to the nature of The project and the selective development approach, only a few of the top levels of the WBS have been identified with the remainder to be progressively elaborated throughout the project.

Post a copy of the team's social contract in the meeting and review the contents at the start of the next iteration planning meeting

As part of the Direct and Manage Project Work process, The project manager conducts an adoration planning meeting. This meeting is dominated by the most senior developer who frequently and sharply interrupts the other team members. The project manager wants to ensure that during the next iteration planning meeting all the voices are heard. What is the project manager's best course of action?

No, before assigning risk responsibility to team members, you need to assess each risk's probability of occurrence and its impact.

As the project manager, you are leading a brainstorming session with key stakeholders to identify project risks. Once the project risks are determined, you immediately proceed to nominate different team members as risk owners and assign them the task of developing individual risk response plans. Have you properly conducted risk management planning?

Excess inventory

As you are monitoring the cost baseline for your project, you notice that the project expenses are higher than expected at this point in the project. What is most likely cause of the variance?

Request that the project team use an interactive and incremental approach to product development with short feedback loops.

Collecting requirements for the project and creating the WBS has been a daunting task because stakeholders needs are vague and only expressed in the most general terms due to the nature of the project. As a result of this uncertainty, The project manager is concerned about excessive changes, wasted work, and rework anticipated during project execution. What is the project manager's best course of action?

Initiating

You are managing a project to build five bridges. Their project consist of five sequential phases with each phase delivering one bridge. After the first phase of the project is complete, which process group of the second phase should follow?

Send a revised RFQ to all prospective suppliers and allow them the opportunity to resubmit their proposals

During a bidder conference, A supplier asks why a section is missing from the request quotation (RFQ). Upon realizing that the section is indeed missing, The project manager becomes flustered and stumbles through a brief reply. When the seller responses were received, All but three perspective suppliers feel to address the missing section. What is the best course of action?

Remove the added functionality and ensure that the project team builds the software as designed going forward

During a daily stand-up meeting, One of the programmers mentions that she had some extra time and added functionality, which was not included in the original design. She believes the customer will appreciate the added functionality. What is your best course of action?

Holding an approved change request review

During an inspection of a project deliverable, The team detects the same defect in the deliverable that has already been identified during a previous inspection. The project manager is confused about how this could've happened since a change request was approved to repair the defect. After discussing the issue with the team, The project manager learns that the team never implemented the approved change request. What could have helped to prevent the situation?

Defect repair

During project execution, The team discovers that some of the buttons on the remote control developed by the project for a new product do not work according to the specifications. A change request is submitted and approved to replace the buttons. Which of the following best describes this change request?

There was little to no action taken to manage the known

During project planning of a large, complex project, project management best practices were rigorously and thoroughly followed. During project execution, The project experienced several critical risks, which were foreseen and previously identified. Despite the meticulous planning, The project failed to achieve the establish objectives due to these realized risks. What may have gone wrong in this scenario?

Ask the engineer submit a change request

During project planning, The project team rigorously defined the project scope. During project execution, A senior engineer calls the project manager and suggests a simpler and more efficient design which could benefit the project. What should the project manager do next?

A set of options to be considered for addressing the business opportunity

For an upcoming project, A needs assessment and business case have been completed, and the project management office (PMO) is reviewing a draft of the benefits management plan. The PMO highlights an element of benefits management plan and requests that the element be removed before the document is finalized. Which of the following was most likely the element the PMO requested to remove?

Keep the sponsor satisfied

You are managing a software upgrade project for your company. Your project sponsor has a great deal of authority regarding project decisions, but you recently discovered that he doesn't have much interest in your project. To complete the project successfully, you need your project sponsors continuous support. What stakeholder management strategy should you use with your project sponsor?

The schedule model development, The release and iteration length, And the reporting formats

You are part of a cross-functional development team piloting an adaptive approach to project management in an organization that has traditionally used a predictive approach. you realize that you have to tailor the template of the schedule management plan. Which of the following components of a template are you likely to tailor the most?

The WPS dictionary

You are part of a project team designing a new type of vehicle. You are about to begin work on a work package for the braking system of the vehicle and you want to review the acceptance criteria before starting to work. Where can you find this information?

Review the project charter to understand the high-level Information about the project

You are about to start planning for a large and complex project. Due to the size of the project along with the regulatory and environmental considerations, The development of a detailed project management plan will be critical. As a starting point for initial project planning, what is the first thing you should do?

At the end of the upcoming sprint, revise the burndown chart, evaluate the productivity, and update the lessons learned register

You are conducting a sprint retrospective in accordance with the communications management plan. The development team members want to try pair programming as they believe it will improve productivity by reducing rework. Even though you were very skeptical, you agree to implement the practice as you want to empower the team to be a self-managing unit. What should you do next?

Decompose the system development work package now and decompose the system testing work package later

You are facing problems decomposing the testing work package into the final activity is required to complete the work package. Detailed testing plans and activities cannot be determined until the system is at least 50% developed and more details become available. The system development work package will take at least three months to complete. What is the best way to resolve this problem?

Monitoring stakeholder engagement

You are in the process of establishing a knowledge management system for your project. Which of the following actions will be least beneficial in this process?

Review the stakeholder register with the new team members

You are leading a large project involves Many stakeholders. Do you want to get two new team members up to speed with the overall dynamics of the project and engage effectively with the project stakeholders. What should you do?

Independent cost estimates

You are leading a project to build an oil pipeline for a foreign country. Do you want to outsource some of the construction work to local contractors and are in the process of preparing the bid package for prospective sellers. Which of the following documents would you leave out the package?

Control schedule

You are leading a project to develop a web application. Together with your project team you reprioritize the product backlog, determine velocity for the past iterations, and adapt your work plans accordingly. Additionally, you facilitate retrospectives every two weeks. Which of the following processes describes the work you are performing?

Revise the resource management plan

You are leading a software development project where the developers are cococated within rented office space. Writing the code is taking longer than anticipated, and you have contacted the landlord requesting to rent the office for another week. Unfortunately, The landlord tells you that the office is already booked. You captured the problem in the project documents. What should you do next?

Identify some sort of alternative dispute resolution

You are managing a project that is nearing its end and planning to settle all pending claims with vendors. In one case, you are not satisfied with the delivery of their final product. All conversations with the vendor have ended in an impasse. What should you do in the situation?

Data gathering

You are managing a project to build a database and need to acquire information from the stakeholders of the project. The team is using brainstorming, focus groups, interviews, questionnaires, And benchmarking to understand and document the stakeholder's needs. The methods the team is using are representative of which tool and technique?

Review the requested change against all project constraints

You are managing a project to build a house for a private client. If you weeks before the project's completion date, The client calls and asks to add an outdoor sauna to the property. You analyze the project schedule and determined that this change would be fairly easy to implant without having an impact on the completion date. What should you do first?

Conduct a communication requirements analysis

You are developing the communications management plan for a construction project. Do you want to determine the information needs of the project stakeholders, Specifically focusing on the type and the format of information that will be required to communicate with stakeHolders. Which is your best course of action?

Project scope description

You are developing the project scope statement. You have specified the deliverables for the project, included the requirements under the deliverables will be accepted, and explicitly stated what is out of project scope. What else should you include in the project scope statement?

Determine the risk of appetites of key project stake holders

You are developing the risk management plan for your project. In support of this process, you need to determine the acceptable level of overall project risk exposure. What should you do first?

Creating they risk report

You are establishing the relative priorities of individual risks identified in the project. Which of the following tasks is the least likely to impact this prioritization?

Let's use the team charter from our last project as a starting point and then update it as necessary

You are facilitating a meeting with your project team to develop the team charter. At the start of the meeting, A team member states, " I don't understand the importance of this meeting. We are all professionals, and this isn't our first project working together. Wouldn't our time be better spent getting an early start on project execution?" The body language of other team members suggest that they agree with the comments. How should you respond to the team member?