Keyboarding: presentation technology
Presentation
information delivered to an audience
Intranet
network of computers within an organization
Toolbars
provide rows of icons for performing different tasks
Color scheme
the set of colors used in a presentation
Graphics
visual representations of information that are not text—images, photos, symbols, diagrams, and so on
Bulleted
Bullets are graphic elements (dots, squares, dashes, and so on) that are used to introduce key phrases that a speaker will discuss in the presentation. This layout is the most commonly used in presentations. When working with this layout, each time you hit the Enter key, a new bullet will be displayed.
Guidlines
Choose fonts that are appropriate for your audience. For serious or formal audiences and topics, choose a conservative font that is easy to read from a distance, such as Helvetica, Ariel, or Times New Roman. For less serious, casual presentations, a more informal font can be used, such as Comic Sans MS. Make sure the font color you choose works well with the background of your presentation. Limit the number of different fonts you use to three or four. Make sure the font size you choose is appropriate for the way your presentation will be displayed. If it will be displayed on a computer for individual viewing, smaller font sizes are appropriate. If it will be projected on a screen for viewing by a large audience, larger font sizes are necessary. Inserting Text
Mark the statements that best describe the use of spreadsheets and tables in presentations.
Make your objects large enough so they can be seen by your audience. Use a font size large enough to be read by your audience—18-point or larger. Limit the number of rows and columns to an amount that can be reasonably viewed on the screen. Generally, you should not have more than four columns or five rows. Use column and row headers that are appropriate and descriptive.
This type of handout prints only the text of the presentation.
Outline
What steps can you take to ensure that the delivery of your presentation is successful?
Practice and Familiarize yourself with the presentation location
What is the rule of seven?
no more than seven lines of text on a slide no more than seven words in a line of text
Sans-serif
typeface without decorative extensions on the ends of its letters
Effective presentations vary the color scheme on each slide.
False
What is the maximum number of fonts that should be used on a slide?
2
The font size on presentation slides should not be smaller than -point.
24
What is the minimum recommended point size for presentation text?
24
As a general rule, the number of fonts used in a presentation should be limited to _____.
3 to 4
Bullet points on a slide should be limited to _____.
4
What is the maximum number of colors that should be used on a slide?
4
What is the recommended point size for a slide title?
44 66
How many points are in an inch?
72
Speakers wanting to control the movement of one slide to the next choose this option
Change slides by clicking on background.
These statements describe saving presentations.
Click on an icon to save. It is a good idea to save often. Name your file in a way enables you to find it later. Select the Save option in the File menu to save.
This type of slide layout has placeholders for text, charts, and tables.
Content
In this mode, your presentation will fill up the entire screen
Default
Which statement describes the Direction option for animations and transitions?
Direction can be applied to both animations and transitions
Select the steps for adding artwork into a placeholder on a presentation slide.
Double-click on the placeholder. Navigate to and select the file you want.
to add a line or circle to your presentation
Drawing toolbar
Darcy was working on a presentation on playing chess. Because she chose the Checkerboard animation for her slide title, she had to use the same animation for her bullet points.
F
Usually, once a presentation has been finished, it does not need any fine-tuning.
F
What information is displayed in the title bar?
File name The program
Icons in this toolbar change the look of presentation text.
Formatting
Presentation slides should not have more than bullet points.
Four
Where can the slide layout be changed?
From the task pane
The following statements describe the use of graphics in presentations.
Graphics should be appropriate and relevant to the presentation's content. Graphics should be used only when they enhance the content of the presentation. Graphics should not be overused. Graphics should be large enough to be seen by your audience.
Effective presentations are:
Have a central message Are influence by a setting Created for a specific audience
When Diego was done adding special effects to his presentation, he wanted to see how it would look to his audience. How did he do this?
He clicked on the Slide Show button
Barry was giving a sales presentation to a client. He noticed that the client kept his eyes glued on the slide rather than looking at Barry. What likely went wrong when Barry was planning his outline?
He had included too much information on the slide.
Most presentation programs allow you to save presentations so they can be viewed online by saving them as files.
Html
add a new slide to your presentation.
Insert menu
Which of the items in the list below is not an option for formatting text in presentation programs?
Language
These tools give presenters more freedom to move about the room and interact with their audience.
Laser and remote
contains lists of commands used to create presentations
Menus bar
What happens when you press the Enter key at the end of a line of bulleted text?
New bullet point is added
Pressing the Delete key deletes the text to the---- of the insertion point.
Right
Working with text in presentation programs is very--- using text in other applications.
Similar to
Pages of a presentation are called _____.
Slides
Which statements describe the use of sound in presentations?
Sound can be used with both animations and transitions. Sound can distract the audience when it is overused.
This toolbar has icons representing the application's basic operations such as Save and Copy.
Standard
Context
These enable you to include a wide variety of different types of information on your slide such as title, text, tables, charts, pictures, movies, and sound.
What are the benefits of using presentations to organize and deliver information?
They add visual appeal. They are easy to update. They can be quickly created
Double bulleted
This layout is often used to introduce a presentation, laying out the points the speaker will discuss in the presentation. It can also be used for comparison purposes, such as to point out advantages and disadvantages.
Once artwork is inserted into a placeholder, it can be moved around on a slide.
True
Spreadsheets will be displayed as tables in presentations.
True
Text entered into a placeholder retains the formatting of the placeholder
True
To improve readability, use text on a dark green background.
White
If your presentation uses a background, your text should _____.
Work well with your background
Thumbnail
a scaled-down image of a slide
Animation
a special effect used to make text and pictures move
Clip art
digital artwork that can be used in documents
Title bar
provides the filename, the program used to create the file, and the Minimize, Restore Down/Maximize, and Close icons
Menu bar
provides the menus used to create presentations, such as File, Edit, Insert, and so on
Presentation technology
software application that helps organize and convey information
Transition
special effect used when moving between slides
Multimedia
the combination of media such as sound, video, text, and graphics
Contrast
the difference between two objects that makes them distinguishable from each other
When can design templates be applied to the presentation?
when you start when you add a new slide before you close the program
This is not a factor that you should use to determine the content of your presentation.
your technology
Which statement below describes the use of lists in presentation programs?
Bullets can be turned off and on. Lists don't have to use numbers or bullets. Use numbered and bulleted lists.
All 24-point fonts take up the same amount of space on a slide.
False
Artwork and tables can only be inserted into slides that contain a placeholder.
False
These statements describe guidelines for the use of tables in presentations.
Font size should be 24 point or larger. Headers should be appropriate and descriptive. Tables should be large enough to be seen by the audience. Tables should not have more than five rows.
Which toolbar is used to change the appearance of text in a presentation?
Formatting
Which statement does not describe a guideline for presentation content development?
Include as much detail on slides as you have room for.
Which of the strategies below are likely to increase audience attention?
Match special effects to content. Use consistent transitions. Use similar animation styles on each slide.
Which of the statements below does not describe the guidelines for the use of text in presentation programs?
Numbered lists should not be used.
Multimedia is the combination of two or more types of media.
T
The audience, setting, and type of presentation help determine presentation content
T
Working with text in presentation programs is similar to using text in other applications.
T
In most presentation software, custom animations are added from the _____.
Task pane
Special effects are added using the _____.
Task pane
Slide sorter view
area in which the order of slides can be changed
Slide pane
area on the left of the presentation window that displays thumbnails of all the slides in a presentation
Task pane
area on the right of a presentation window in which commands relative to task are displayed
New slides can be added to a presentation by
clicking on the New Slide icon selecting the New Slide option from the Insert menu
Presentations can be saved by _____.
clicking on the Save icon selecting Save from the File menu
Outline view
list of the slides in a presentation
Slide
page of a presentation
Slide layouts can be changed by _____.
selecting a new layout from the Task pane
keynote
the main speech at an event delivered to all in attendance
Normal view
the working window of a presentation
Placeholder
an empty area that reserves space for new content
Handout view
area in which the layout of handouts can be selected
Notes view
area where notes can be added
Design templates
background: design and color font: color, style, and size bullets: size, color, and style
Most presentation programs allow you to customize _____.
both design templates and design layouts
How do you insert text into a presentation?
by clicking in a placeholder and entering text by drawing a text box, clicking in it, and entering text
How are additional slides added to presentations?
by clicking on the New Slide icon by selecting the New Slide option from the Insert menu
All presentations should have this.
clear central message
Slide show view
displays a presentation as it will look when delivered
If you are an expert in your field, the purpose of your presentation will remain the same for all types of presentations
False
In a presentation outline, each slide must represent a main point in the outline.
False
Once a table or spreadsheet has been inserted into a slide, its formatting cannot be changed.
False
Pictures found on the Internet that do not have copyright symbols may be legally used in your presentation
False
Tables and spreadsheets can only be inserted into slides with blank layouts.
False
Using fancy fonts will increase the effectiveness of a presentation.
False
You can only enter text that will appear on slides in the Normal view.
False
You must give careful consideration before adding text to a placeholder because once text has been entered into a placeholder, the placeholder cannot be deleted.
False
Drawing g
The Drawing toolbar, generally located at the bottom of the screen, allows you to create and modify graphic elements in your presentations.
Formatting
The Formatting toolbar is also located at the top of the screen. This toolbar allows you to change the way the text in your presentation looks.
Standard
The Standard toolbar sits below the menu bar. It contains tools for basic operations from the File and Edit menus such as saving, printing, cutting, copying, and pasting. Depending on the presentation program you are using, it may also have unique icons such as Exporting as a PDF (portable document format).
Menue
The menu bar provides the menus you will use in creating your presentation. Common menus include: File Edit View Insert Format Tools Slide Show Window Help
