Lesson 1- Intro to word

the mini toolbar

select a text and rest your mouse over the text and the mini toolbar appears

Displaying the Ruler

to display the ruler: 1) click the view tab 2) in the show group, click the check box next to the ruler so a checkmark appears 3) to hide the ruler, click the check box again so the checkmark disappears -The ruler displays horizontally across the top of the window just below the ribbon and vertically along the left side of the window

shortcut menus

right click an area of the application window

working with file properties

- provide information about a file such as the location of the file, the size of the file, when the file was created and when it was last modified, the title, and the author To view a file's properties 1) click file tab 2) properties are listed at the far right of the info page 3) to add keywords to a file, click the text box next to tags and type keywords that describe the file, separating each word with a comma

working in protected view

-to disable protected view, click the enable editing button in the message bar you can also enable editing from the info page in backstage view: 1) click file tab 2) click info 3) the info page provides more info about the file. If you are sure you want to remove it from protected view, click enable editing button

background view

-where you can access the commands for managing and protecting your files, including Save, open, close, new, print, and share. - to get to the backstage view press the file tab at the far left side of the ribbon

opening files

To open a recently opened file: 1) click the file tab to open backstage view 2) click open 3) the open page displays listing the recently opened filed by default 4) click a file in the list to open it If you do not see the file you want to open in the recent files list, you can navigate to find the file you want to open: 1) click the browse button to open the open dialog 2) navigate to the folder containing the file you want to open 3) select the file name you want to open and click the open button

picking up where you left off

To pick up where you left off in a document or presentation: 1) open the document or presentation 2) a message displays on the right side of the screen welcoming you back and asking if you want to pick up where you left off. The message the minimizes to a bookmark tag 3) click the bookmark tag to navigate the the location

closing files

To close a file and save your latest changes: 1) click file tab 2) click close 3) if you made no changes since the last time you saved the file, it will close immediately. If changes have been made, the application displays a message box asking if you want to save the changes you made before closing

closing the application

To close an application: 1) click the close button in the upper right corner of the application 2) if you have any changes they will ask if you want to save changes before closing but if you don't have any changes to save it will close immediately

saving files to your PC

To save a file to your PC: 1) Click the save button on the quick access toolbar 2) The save as page in backstage view appears 3) on the left side of the page, click the PC to save the file to a local drive 4) The the top of the right side of the page, you will see the name of the folder the file will be saved in. If you want to save the file in this location, type the name of the file in the enter file name here box and click the save button To save a file to a new folder: 1) On the save as page, click the more options link under the enter file name here box 2) The save as dialog opens 3) if you want to create a new folder, click the new folder button near the top of the file list. The new folder is created with the temporary name new folder. Type the new name for the folder and press enter 4) double click the folder to open it 5) click the file name box and type a file name 6) click save button

using views

To switch between different views, click the appropriate icon located in the lower- right corner of the status bar next to the zoom slider There is read mode, print layout view and web layout view

using outline view

To switch to outline view: 1) click the view tab 2) in the document views group, click outline button To change the level of the topic in outline view: 1) select the topic you want to change 2) click the promote button to move the topic down one heading level 3) click the demote button to move the topic down one heading level 4) use the move up and move down buttons to reorder topics in outline view 5) use the expand and collapse buttons to display a hide subtopics in outline view 6) click the close outline view button to return to print layout view

getting help

To use tell me to access a command: 1) type the word or phrase you want to look up in the tell me what you want to do box at the top of the window 2) office displays a list of commands that match your search 3) options with a triangle have a gallery or menu of options associated with it. Pint to the options to display more commands from which to choose 4) click an option on the list to access that command

Using Go To

To use the Go To command to navigate to a page: 1) on the home tab, in the editing group, click the find button arrow and select go to 2) the find and replace dialog opens with the go to tab selected 3) in the go to what box, verify page is selected 4) in the enter page number box, enter the page number to navigate to and click go to

navigating long documents

To use the Navigation pane: 1) click view tab 2) in the show group, click navigation pane check box 3) The headings tab displays all the headings in the document. click on the heading to jump to that part of the document 4) click pages tab to display thumbnails of each page in the document 5) scroll the pages and click a thumbnail to navigate to that page in the document

Changing the look of office

You can change the office background and office theme to change the look of office: 1) click the file tab to open backstage view 2) click account 3) click the office background drop down list and select an option to display as the background 4) click the office theme drop down list and select a color option for your applications

The option dialog

You can enable and disable some of the user interface features through the options dialog: 1) click the file tab to open Backstage view 2) click options 3) make the changes you want, and then click OK to save your changes

customizing word

You can enable and disable some of the user interface features, including the mini toolbar, live preview, and screentip through the word options dialog 1) click the file tab to open backstage view 2) click options 3) verify you are the general tab of the word options dialog. In the User interface options section, make the changes you want, and click OK to save your changes

Live preview

allows you to see formatting changes in your life before committing to them

keyboard shortcuts

ctrl+c= copy ctr+x= cut ctr+v= paste ctr+z=undo ctr+o=open ctr+s=save

Enhanced screentip

displays not only the name of the command, but also the keyboard shortcut and a short description of what the button does and when it is used

Ribbon

located across the top of the application window and organizes common features and commands into tabs

Quick Access Toolbar

located at the top of the application window above the File tab -gives you quick one click access to common commands such as save, undo, and redo

creating a new blank file

to create a new blank file: 1) click the file tab to open backstage view 2) click new 3) the first option on the new page is a blank file. Click the blank document thumbnail to create the new blank file

saving files to one drive

to save a file to your OneDrive: 1) click the file tab 2) click save as 3) verify the OnDrive account is selected on the left side of the page 4) a list of OneDrive folders appears on the right. Click the folder you want to save 5) type the name of the file in the enter file name here box and click save button You can also save file through the save as dialog: 1) On the save as page, click the more options link under the enter file name here box 2) the save as dialog opens to your OneDrive folder location on your computer 3) click in the file name box and type a file name 4) click the save button