Principles of Commercial Pay and Contract Pay
When were 300 Military Department and Defense Agency installation level finance and accounting offices capitalized into 26 Defense Finance and Accounting Service (DFAS) sites?
1991
The billing office must return invalid/improper invoices within ________ days after receipt (unless it's a contract for meat, meat food products, fish or perishable agriculture commodities, dairy products, edible fats or oils
7
A modification is an amendment to a contract. Which of the following statements is NOT true regarding contract modifications?
A modification is always bilateral
The __________ performs all necessary actions to ensure a contract complies with contracting guidelines and issues corrective documents as requested.
Administrative Contracting Officer
The performs all necessary actions to ensure a contract is in compliance with contracting guidelines and issues corrective documents as requested.
Administrative Contracting Officer (ACO)
Which of the following is subject to the Cash Management policy?
All other contracts not listed above
Which of the choices below is one of the major capabilities of the Wide Area Work Flow (WAWF)?
Allows DoD vendors to submit and track their invoices and receipt/acceptance documents electronically
The standard 65-digit accounting classification contains multiple data elements. Not all of them are needed in Commercial Accounts Payable System - Windows (CAPS-W). which of the following elements is needed?
Appropriation Fiscal Year (FY)
A major difference in contracts paid by MOCAS and Vendor Pay contracts is that .
Basically, non-MOCAS contracts paid by a DFAS location are considered Vendor Pay
Who has the responsibility to ensure the vendor is in compliance with the terms of the contract?
Certifying Officer
Entitlement is the act of determining that a vendor/contractor has a right to benefits specified especially by law or contract. Which one of the following groupings includes only Department of Defense (DoD) entitlement systems?
Commercial Accounts Payable System - Windows (CAPS-W), Enterprise Business System (EBS), and Defense Enterprise and Accounting Management System (DEAMS)
Which of the following is one of the most common type contracts administered in Mechanization of Contract Administration Services (MOCAS)?
Cost Type
Which type of contract in MOCAS is a cost-reimbursement contract that provides for payment to the contractor of a negotiated fee that is fixed at the inception of the contract.
Cost plus fixed fee contract
WAWF is an e-Business Suite application designed to eliminate paper by giving contractors and receiving activities the ability to _________________
Create receiving reports
Public Law 103-335 (Grassley Amendment) requires that all disbursements made for DoD be matched to valid obligations. Which of the following is NOT a valid exception to the public law?
Disbursements for an operation in a war declared by the President
Which of the following is NOT one of the regulations that provides guidance on making payments on Federal contracts?
DoD Financial Management Regulation Volume 4 (DoD FMR Vol.4)
Which of the following is one of the four most common contract types awarded in the DoD?
Firm-Fixed Price
Which of the entitlement systems below is also considered an Enterprise Resource Planning (ERP) system?
General Fund Enterprise Business System(GFEBS)
Which of the following payment types may be exempted from prevalidation requirements?
Government Bills of Lading
In 1995, Public Law 103-335 required that all Department of Defense (DoD) disbursements be matched to valid obligations if the disbursements were over a specified threshold. Over a few years' time, the threshold was reduced to zero, requiring prevalidation for all contracts. The Public Law is also known as the :
Grassley Amendment
The Mechanization of Contract Administration Services (MOCAS) is used for Defense Contract Management Agency (DCMA)-administered contracts. DCMA-administered contracts are normally large, more complex, multi-year acquisitions. Which of the following is NOT one of the three pay office Department of Defense Activity Address Codes (DoDAACs)?
HQ0336 East Entitlement
A contract modification __________________________________
Is an amendment to a contract
DFAS uses the MOCAS system for what percentage of commercial payments?
More than 50%
Which of the statements below is true regarding the Payment Integrity Act of 2019 (PIIA)?
PIIA requires Federal agencies to Review their programs and identify those that may be susceptible to significant improper payments;
In DoD contracting, what are the four parts of the contract?
Part I Schedule; Part II Contract Clauses; Part III List of Documents and Exhibits; and Part IV Representation and Instructions
Which contracting officer can modify contracts for changes which are a result of an economic price adjustment and/or a quantity adjustment?
Procurement Contracting Office(PCO)
Which of the following is one of the major advantages of Wide Area Workflow (WAWF)?
Provides an audit trail
The three-way match refers to a procedure used when processing an invoice received from a vendor or supplier. The purpose of the three-way match is to avoid paying incorrect and perhaps fraudulent invoices. Which of the following is a valid component of the three-way match?
Receiving report (Acceptance) that was prepared by the receiving organization and certified for payment by the payment office
DFAS uses several correspondence methods to assist in the communication process with DFAS customers. Which of the following methods is one of them?
Request for Mechanization of Contract Administration Services (MOCAS) Action/Information (Defense Logistics Agency (DLA) Form 1797)
The Cash Management policy ___________
Requires all invoices to be paid as close to the due date as possible.
An invoice is paid automatically when certain data elements agree. Consequently, one of the most visible statistics that management examines is the Automatic Payment of Invoices (API). Which of the following is not required for API to automatically pay an invoice?
The second electronic mail request from the vendor confirming request for payment.
Centrally Billed Account (CBA) travel payments processed through DTS are exempt from prevalidation before payment because ___________
They are considered to be automatically prevalidated because of the built-in system edits and processes of DTS and require no further prevalidation prior to payment.
Which of the following is a major function of the Standard Contract Reconciliation Tool (SCRT)?
To automate and streamline the reconciliation process
Mechanization of Contract Administrative Services (MOCAS) payments are made by Columbus, Ohio, location of DFAS. Basically all other contracts paid by a DFAS location are non-MOCAS and considered _________________
Vendor pay
Which of the following changes require a contract to be modified?
Vendor's remit to address
In DoD the most common type of electronic invoice is ___________
Wide Area Work Flow (WAWF)
