Accounting Systems Exam 1 - Ch2

______ are used for separation to depict areas of activity or responsibility in a flowchart

Columns

Define a system flowchart

A graphical representation of the physical relationships among key elements of the system (computer program, files and outputs), and depicts the separation of functions in that system

What are the five types of subsidiary ledgers?

AR Ap Fixed Assets Inventory Payroll

Just as a _______ updates a _________, a _________ updates a _________. A. document, journal; reference file, master file B. Journal, ledger; transaction file, master file C. report, journal; reference file, archive file D. document, ledger; archive file, master file

B

What are the 2 transaction processing models?

Batch Real Time

Provide an example comparing the batch and real-time transaction processing models.

Batch - Coursebook Real-time - Galaxy Shopping Cart

Which of the following is a primary source for all journals: A Ledgers B Journals C Documents D Letters

C

What are the 3 types of records in a manual system?

Documents Journals Ledgers

What are the 3 transaction cycles?

Expenditure Conversion Revenue

T/F; a system flowchart can only be used to represent a computer-based system.

False It can represent a manual, computer based, or hybrid system

T/F; A general journal is used for higher frequency transaction classes.

False. special journal - high frequency transactions general journal - infrequent, dissimilar, transactions

What are the two types of ledgers?

General Subsidiary

What is the difference between a general ledger and a subsidiary ledger?

General ledger - shows activity for each account listed on the chart of accounts Subsidiary ledger shows activity by detail for each account type (AR, AP, Fixed A, Inventory, Payroll)

List four uses of coding in AIS

Manage large complex info concisely Ensure completeness of transactions Identify unique transactions Support audit with an audit trail

A ______ is the result of transaction processing

Product document

What are the 5 types of special journals?

Sales Payroll Cash Receipt Cash Disbursement Purchases

What are the 5 types of coding?

Sequential Block Group Alphabet Mnemonic

A ______ is a data collection point.

Source document

What are the two important types of documentation techniques:

System flowcharts Program flowcharts

T/F; a reference file contains static data

T

T/F; journals are records of chronological entry

T

Answer Key: A - hard copy B - computer process C - direct access storage (DB) D - magnetic tape E - terminal in/output device F - process flow G - real-time (online) connector H - video display device

What are the flowchart symbols for representing computer processes?

Answer Key: A - terminal source/destination B - source document/report C - manual operation D - filing E - manual accounting records F - calculation batch total G - on-page connector H - off-page connector I - description of process/comments J - flowline

What are the flowchart symbols for representing manual procedures?

Answer Key: A - logical process B - decision C - terminal start/end operation D - input/output operation E - flow of logical process

What are these program flowchart symbols?

What potential problems exist with Flatfiles compared to databases?

data storage data update currency of info task-data dependency

What are the 3 types of documents?

source product turnaround

What are the two types of journals?

special general