Accounting Systems Exam 1 - Ch2
______ are used for separation to depict areas of activity or responsibility in a flowchart
Columns
Define a system flowchart
A graphical representation of the physical relationships among key elements of the system (computer program, files and outputs), and depicts the separation of functions in that system
What are the five types of subsidiary ledgers?
AR Ap Fixed Assets Inventory Payroll
Just as a _______ updates a _________, a _________ updates a _________. A. document, journal; reference file, master file B. Journal, ledger; transaction file, master file C. report, journal; reference file, archive file D. document, ledger; archive file, master file
B
What are the 2 transaction processing models?
Batch Real Time
Provide an example comparing the batch and real-time transaction processing models.
Batch - Coursebook Real-time - Galaxy Shopping Cart
Which of the following is a primary source for all journals: A Ledgers B Journals C Documents D Letters
C
What are the 3 types of records in a manual system?
Documents Journals Ledgers
What are the 3 transaction cycles?
Expenditure Conversion Revenue
T/F; a system flowchart can only be used to represent a computer-based system.
False It can represent a manual, computer based, or hybrid system
T/F; A general journal is used for higher frequency transaction classes.
False. special journal - high frequency transactions general journal - infrequent, dissimilar, transactions
What are the two types of ledgers?
General Subsidiary
What is the difference between a general ledger and a subsidiary ledger?
General ledger - shows activity for each account listed on the chart of accounts Subsidiary ledger shows activity by detail for each account type (AR, AP, Fixed A, Inventory, Payroll)
List four uses of coding in AIS
Manage large complex info concisely Ensure completeness of transactions Identify unique transactions Support audit with an audit trail
A ______ is the result of transaction processing
Product document
What are the 5 types of special journals?
Sales Payroll Cash Receipt Cash Disbursement Purchases
What are the 5 types of coding?
Sequential Block Group Alphabet Mnemonic
A ______ is a data collection point.
Source document
What are the two important types of documentation techniques:
System flowcharts Program flowcharts
T/F; a reference file contains static data
T
T/F; journals are records of chronological entry
T
Answer Key: A - hard copy B - computer process C - direct access storage (DB) D - magnetic tape E - terminal in/output device F - process flow G - real-time (online) connector H - video display device
What are the flowchart symbols for representing computer processes?
Answer Key: A - terminal source/destination B - source document/report C - manual operation D - filing E - manual accounting records F - calculation batch total G - on-page connector H - off-page connector I - description of process/comments J - flowline
What are the flowchart symbols for representing manual procedures?
Answer Key: A - logical process B - decision C - terminal start/end operation D - input/output operation E - flow of logical process
What are these program flowchart symbols?
What potential problems exist with Flatfiles compared to databases?
data storage data update currency of info task-data dependency
What are the 3 types of documents?
source product turnaround
What are the two types of journals?
special general