AIS Chapter 2
A general journal Question options: A) would be used to record monthly depreciation entries. B) simplifies the process of recording large numbers of repetitive transactions. C) records all detailed data for any general ledger account that has individual sub-accounts. D) contains summary-level data for every account of the organization.
A
A specialized journal would be most likely to be used to enter Question options: A) sales transactions. B) monthly depreciation adjustments. C) annual closing entries. D) stock issuance transactions.
A
All of the following are ERP vendors except Question options: A) Dell. B) SAP. C) Oracle. D) Microsoft.
A
An ERP system might facilitate the purchase of direct materials by all of the following except Question options: A) selecting the best supplier by comparing bids. B) preparing a purchase order when inventory falls to reorder point. C) routing a purchase order to a purchasing agent for approval. D) communicating a purchase order to a supplier.
A
Antia Carmie is the largest collector and retailer of Japanese fans in the St. Louis area. Antia uses computer technology to provide superior customer service. The store's database system was designed to make detailed information about each Japanese fan easily accessible to her customers. Accordingly, the fan price and condition are provided for each fan, along with many pictures of each fan. In Antia's database, the Japanese fans (as a whole) represent a(n) Question options: A) entity. B) attribute. C) field. D) record.
A
Data about which of the following facets of a business activity is most likely to be recorded in a transaction file? Question options: A) business activity B) resources affected by the business activity C) people who participate in the business activity D) place the business activity occurs
A
Data processing includes all of the following except Question options: A) verifying subsidiary ledger balances. B) changing customer addresses. C) removing inventory items no longer offered. D) adding the name of a new vendor.
A
Documents that are sent to customers or suppliers and then sent back to the company in the course of a business transaction are known as Question options: A) turnaround documents. B) source documents. C) input documents. D) transaction documents.
A
ERP stands for Question options: A) enterprise resource planning. B) enterprise resource program. C) enterprise reporting program. D) None of these
A
For a retail business, a delivery of inventory, from a vendor (with whom there is an established credit relationship) would be initially recorded in which type of accounting record as part of which transaction cycle? Question options: A) purchases journal; expenditure cycle B) general journal; expenditure cycle C) general ledger; expenditure cycle D) cash disbursements journal; production cycle
A
Identify the four parts of the transaction processing cycle. Question options: A) data input, data storage, data processing, information output B) data input, data recall, data processing, information output C) data input, data recall, data transmission, information output D) data input, data recall, data transmission, data storage
A
In an ERP system, the module used to record data about transactions in the revenue cycle is called Question options: A) order to cash. B) purchase to pay. C) financial. D) customer relationship management.
A
John Pablo works in the accounting department of a multinational manufacturing company. His job includes updating accounts receivable based on sales orders and remittance advices. His responsibilities are part of the company's Question options: A) revenue cycle. B) expenditure cycle. C) financing cycle. D) production cycle.
A
Pre-numbered invoices and pre-numbered purchase orders are examples of Question options: A) sequence codes. B) block codes. C) group codes. D) mnemonic codes.
A
Source data automation refers to Question options: A) using devices to capture transaction data in machine-readable form at the time the transaction is initiated. B) using the internet as the operating platform of an accounting information system. C) using an accounting information system to electronically bill customers. D) using an accounting information system to automate a previously manual transaction process.
A
What is the final step in the data processing cycle? Question options: A) output B) storage C) processing D) input
A
What is the first step in the data processing cycle? Question options: A) input B) output C) storage D) purchasing
A
Which of the following is not usually a consideration when designing a coding system? Question options: A) government coding regulations B) standardization C) future expansion needs D) ease of reporting
A
Which of the following statements about data processing methods is true? Question options: A) Online real-time processing does not store data in a temporary file. B) Batch processing cannot be used to update a master file. C) Control totals are used to verify accurate processing in both batch and online batch processing. D) Online real-time processing is only possible with source data automation.
A
Which statement below regarding the AIS and managerial reports is false? Question options: A) The AIS is best utilized for financial data while the management information system is best utilized for operational data. B) The AIS must be able to provide managers with detailed operational information about the organization's performance. C) Both financial and nonfinancial data are required for proper and complete evaluation of organizational performance. D) Most source documents capture both financial and nonfinancial data about business transactions.
A
A specialized journal Question options: A) is used to record infrequent or non-routine transactions. B) simplifies the process of recording large numbers of repetitive transactions. C) records all detailed data for any general ledger account that has individual sub-accounts. D) contains summary-level data for every account of the organization.
B
All of the following situations would likely be communicated in an exception report except Question options: A) production stoppages. B) weekly credit and cash sales comparison. C) low inventory level. D) expense variances outside acceptable range.
B
Catarina Boards is a skateboard retailer located in Pueblo, New Mexico. Catarina Boards is a sole proprietorship that stocks an inventory of between 30 and 50 different skateboards. Inventory is updated in real time by the AIS. If Catarina wishes to keep detailed information about the purchase price of each skateboard in a place outside of the general ledger, it might use a Question options: A) relational ledger. B) transaction file. C) master file. D) specific ledger.
B
Common source documents for the revenue cycle include all of the following except Question options: A) sales order. B) receiving report. C) delivery ticket. D) credit memo.
B
Identify the statement below that is not true with regards to the accounts receivable subsidiary ledger. Question options: A) Every credit sale is entered individually into the subsidiary ledger. B) Debits and credits in the subsidiary ledger must always equal. C) The subsidiary ledgers play an important role in maintaining the accuracy of the data stored in the AIS. D) The total of the subsidiary ledgers must equal the control account.
B
In an ERP system, the module used to record data about transactions in the disbursement cycle is called Question options: A) order to cash. B) purchase to pay. C) financial. D) customer relationship management.
B
The general ledger account that corresponds to a subsidiary ledger account is known as a(n) Question options: A) dependent account. B) control account. C) credit account. D) attribute account.
B
The quality assurance department at a large manufacturing business enters data into the AIS that is used to produce a weekly report that summarizes the proportion of defective units in each product line. This is an example of Question options: A) internal financial information. B) internal nonfinancial information. C) external financial information. D) external nonfinancial information.
B
Which of the following information would most likely be reviewed by management on an exception report? Question options: A) monthly cash budget B) quality control system failures C) unit sales by territory and salesperson D) income statement
B
Which of the following is an example of source data automation? Question options: A) a utility bill B) POS (point-of-sale) scanners in retail stores C) a bill of lading D) a subsidiary ledger
B
Which of the following statements about a master file is false? Question options: A) A master file is conceptually similar to a ledger in a manual AIS. B) A master file's individual records are rarely, if ever, changed. C) A master file exists across fiscal periods. D) A master file stores cumulative information.
B
Which of the following statements is not correct? Question options: A) The audit trail is intended to verify the validity and accuracy of transaction recording. B) The audit trail consists of records stored sequentially in an audit file. C) The audit trail provides the means for locating and examining source documents. D) The audit trail is created with document numbers and posting references.
B
Which statement below is true with regards to an audit trail? Question options: A) An audit trail begins with the general journal. B) An audit trail provides the means to check the accuracy and validity of ledger postings. C) An audit trail is a summary of recorded transactions. D) An audit trail is automatically created in every computer-based information system.
B
Which step below is not considered to be part of the data processing cycle? Question options: A) data input B) feedback from external sources C) data storage D) data processing
B
A chart of accounts is an example of (select all that apply) Question options: sequence codes. block codes. group codes. mnemonic codes.
Block codes and Group codes
A subsidiary ledger Question options: A) is used to record infrequent or non-routine transactions. B) simplifies the process of recording large numbers of repetitive transactions. C) records all detailed data for any general ledger account that has individual sub-accounts. D) contains summary-level data for every account of the organization.
C
All of the following are advantages of an ERP system except Question options: A) in an ERP, data input is captured or keyed once. B) ERPs permit management to gain greater visibility into every area of the enterprise. C) it takes considerable experience and training to use an ERP system effectively. D) ERPs permit manufacturing plants to receive new orders in real time.
C
Antia Carmie is the largest collector and retailer of Japanese fans in the St. Louis area. Antia uses computer technology to provide superior customer service. The store's database system was designed to make detailed information about each Japanese fan easily accessible to her customers. Accordingly, the fan price and condition are provided for each fan, along with many pictures of each fan. In Antia's database, the data about each Japanese fan's price is stored in a(n) Question options: A) entity. B) attribute. C) field. D) record.
C
Changing an employee's hourly wage rate would be recorded where? Question options: A) employee master file B) employee transaction file C) special journal D) employee update file
C
Identify the statement below that is false with regards to effective coding practices. Question options: A) Codes should allow for growth. B) Codes should be consistent with intended use. C) Codes should be customized for each division of an organization. D) Codes should be as simple as possible.
C
In Petaluma, California, electric power is provided to consumers by Pacific Power. Each month Pacific Power mails bills to 86,000 households and then processes payments as they are received. What is the best way for this business to ensure that payment data entry is efficient and accurate? Question options: A) well-designed paper forms B) source data automation C) turnaround documents D) sequentially numbered bills
C
In an ERP system, the module used to record data about transactions in the production cycle is called Question options: A) order to cash. B) purchase to pay. C) manufacturing. D) logistics.
C
In transaction processing, generally which activity comes first? Question options: A) recording data in a journal B) posting items to special journals C) capturing data on source documents D) recording data in a general ledger
C
Pre-numbering of source documents helps to verify that Question options: A) documents have been used in order. B) company policies were followed. C) all transactions have been recorded. D) source data automation was used to capture data.
C
The collection of employee time sheets is part of which transaction cycle? Question options: A) the revenue cycle B) the production cycle C) the human resources cycle D) the expenditure cycle
C
What is the most frequent revenue cycle transaction? Question options: A) purchase of inventory B) receipt of cash C) sale to customer D) billing
C
Which of the following is an example of an ERP system? Question options: A) Alexis uses a computerized information system to keep track of all the financial data generated by her bakery. She is considering opening a new bakery on the east side of town. B) Betty has a system that keeps track of the accounts payable and receivable for her plumbing business. At the end of the year, the system helps her to prepare her taxes in just two hours. C) Charlie keeps records of all his business records in a shoe box. Each week he enters all of the data into spreadsheets that automatically generate purchase orders, based on predetermined inventory reorder points. Production quotas for the coming week are also automatically generated based on customer orders. D) Doug is a freelance photographer. He keeps records of all expenses and revenues on his cell phone and then e-mails them to himself every month. The files are stored on his personal computer and backed up to CD quarterly.
C
Which of the following statements is true? Question options: A) Batch processing ensures that stored information is always current. B) Batch input is more accurate than on-line data entry. C) On-line batch processing is a combination of real-time and batch processing. D) Batch processing is not frequently used.
C
he coding technique most likely used for sales orders is Question options: A) block code. B) group code. C) sequence code. D) data code.
C
A purchase requisition is a common source document used to facilitate which business activity? Question options: A) customer sale B) receipt of goods C) inventory purchase D) purchase request
D
All of the following are reasons that implementing a new ERP may fail except Question options: A) employees may resist using the ERP system. B) ERPs can take years to fully implement. C) employees may refuse to share sensitive information with different departments. D) ERPs may require procedures and reports to be standardized across business units.
D
Identify the output below that an accounting information system can provide. Question options: A) income statement B) list of sales returns C) exception reports D) All of these
D
Implementation of an ERP system requires increased focus on all except which of the following controls? Question options: A) segregation of duties between custody, authorization, and recording B) data entry controls on validity and accuracy C) controls over access to data D) appropriate disposal of hard copy reports
D
Source documents generally help to improve accuracy in transaction processing because Question options: A) they specify which information to collect. B) logically related data can be grouped in the same area of the document. C) they provide directions and steps for completing the form. D) All of these are correct.
D
The existence of multiple systems which provide information can result in all of the following except Question options: A) redundancies. B) discrepancies. C) integration issues. D) efficiency.
D
The general ledger Question options: A) is the initial place to record general expenses. B) is posted in total to the general journal. C) only includes balance sheet accounts. D) summarizes the transactions in journals.
D
The general ledger Question options: A) is used to record infrequent or non-routine transactions. B) simplifies the process of recording large numbers of repetitive transactions. C) records all detailed data for any general ledger account that has individual sub-accounts. D) contains summary-level data for every account of the organization.
D
Which of the following documents would be found in the expenditure cycle? Question options: A) delivery ticket B) time card C) credit memo D) purchase order
D
Which statement below regarding the AIS is false? Question options: A) The AIS must be able to provide managers with detailed and operational information about the organization's performance. B) Both traditional financial measures and operational data are required for proper and complete evaluation of performance. C) The AIS was often just one of the information systems used by an organization to collect and process financial and nonfinancial data. D) Traditionally, most AIS have been designed so that both financial and operational data are stored in a manner that facilitates their integration in reports.
D
Product items are often coded with (select all that apply) Question options: sequence codes. block codes. group codes. mnemonic codes.
Group codes and Mnemonic codes
