exam one study guide cts

Project quality management

Which project management knowledge area ensures that the project will satisfy the stated or implied needs for which it was undertaken?

Project Communications Management

Which project management knowledge area primarily involves generating, collecting, disseminating, and strong project information?

Project organization

Which section of the project management plan includes external interfaces, internal structure, as well as roles and responsibilities?

Schedule

Which section of the project plan lists the planned dates for completing key deliverables?

Change control system

Which term is used for a formal, documented process that describes when and how official project documents may be modified, the people authorized to make modifications, and the paperwork required for these changes?

True

Information systems can help an organization support a strategy of being a low-cost producer.

False

A Gantt chart is the same as a project management plan.

Project management office

A _____ is an organizational group responsible for coordinating the project management function throughout an organization.

Team Charter

A _____ is usually not necessary to the Scrum method, because Scrum implies that team members work as a self-directed group.

Project

In a _____organizational structure, program managers, rather than functional managers or vice presidents, report to the CEO. Their staffs have a variety of skills needed to complete all required tasks within their programs.

The degree to which management's decisions take into account the effect of outcomes on employees within the organization

In organizational culture, what does people focus refer to?

Project Integration Management

An organizational process assets update is the output of which closing process?

False

Corrective actions reduce the probability of negative consequences associated with project risks, while preventive actions should result in improvements in project performance.

Resources

Galaxy, a construction company, buys a particular brand of tiles manufactured by Tiles and Floors, an eco-friendly tile manufacturing company. However, Tiles and Floors has declared bankruptcy and closed down. At present, Galaxy is facing a crisis because there are no other manufacturers in the market that supplies eco-friendly tiles. Which constraint is Galaxy currently facing?

True

In project integration management, directing and managing project execution involves carrying out the project management plan by performing the activities included in it.

False

Initiating processes are not required to end a project.

True

Initiating processes take place during each phase of a project.

True

Interface management involves identifying and managing the points of interaction between various elements of a project.

False

Internal stakeholders include groups affected by the project such as government officials or concerned citizens.

True

Kick-off meeting agendas are usually recorded in a Word document.

False

Many projects fail because of unclear requirements and expectations, so starting with a payback analysis makes a lot of sense.

Project environment knowledge

Martha works as a project manager at a bank. Due to certain changes in external factors, Martha needs to make a few alterations in the tactical goals of her project. In such a scenario, which of the following will best help Martha cope with the change?

True

Monitoring and controlling processes overlap all of the other project management process groups.

True

Most colleges and universities have very strong functional organizations.

True

One of the main reasons why project management is challenging is because of the factor of uncertainty.

False

Opponents of a project do not belong to the category of stakeholders.

True

Organizational process asset updates are an important output of the closing process of a project.

False

Project integration management must occur just within the context of a particular project.

True

Project managers and their teams must recognize the effects of any project on the interests and needs of the entire system or organization instead of focusing on the immediate concerns of the project.

buying goods and services for a project from outside the performing organization.

Project procurement management mainly involves:

True

Projects should be developed in increments.

True

Projects that arise as a result of problems and directives must be resolved quickly to avoid hurting an organization's business.

Competitors

Select an example of external stakeholders for an organization.

True

Some organizations initiate projects using a contract in place of a project charter.

True

Standards and guidelines to follow when performing project management must be devised by top management.

the Robinson family

Steve, an engineer in a construction company, is at present working on a home construction project. The home is being built for the Robinson family, the owners of the home. Steve is working with his project team and support staff to ensure the project is completed on time. In such a scenario, the project sponsor is _____.

False

Systems analysis addresses the business, technological, and organizational issues associated with creating, maintaining, and modifying a system.

True

The WBS provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.

Human resources

The _____ frame of an organization focuses on providing harmony between the needs of the organization and the needs of people.

False

The best way to sustain a project is to withhold the required money, human resources, and visibility for the project.

False

The burndown chart is a Scrum created artifact that provides a list of features prioritized by business value.

False

The kick-off meeting is always held before the business case and project charter are completed.

True

The level of activity and length of each process group varies for every project.

False

The nature of hardware development projects is more diverse than software-oriented projects.

Monitoring and controlling

The outputs of which process include change request status updates, project management plan updates, and project document updates?

False

The pre-initiation phase of a project using the Scrum method does not involve project charters, stakeholder management strategy, and kick-off meetings.

True

The same organization can have different subcultures.

False

The team members of a virtual team are all of the same nationality.

False

The two main items for monitoring and controlling in the Scrum framework are the daily Scrum and the sprint retrospectives.

True

To be a successful manager, the only skills an IT project manager needs to possess are excellent technical skills.

Project management plan

What document used to coordinate all project planning documents and help guide a project's execution and control?

Project Management Plan

What is developed in the Project Integration Management knowledge area?

Planning

What is often the most difficult and unappreciated process in project management?

Determine the estimated costs and benefits for the life of the project and its produces

What is the first step in determining the NPV?

Guide project execution

What is the main purpose of project plans?

They provide leadership and direction for project managers heading the projects within a program

What is true about program managers?

Initiating

What process group does the project integration management knowledge area map to through the activities of developing project charters?

Planning

What processes include devising and maintaining a workable scheme to ensure that the project addresses the organization's needs?

Work breakdown structure

What tool provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance?

Net present value

What type of analysis involves calculating the expected net monetary gain or loss from a project by discounting all expected future cash inflows and outflows to the present point in time?

When the net cumulative benefits equal the net cumulative costs

When does payback occur?

Hybrid

Which approach to product development is currently used by many organizations so a predictive set of steps is used as an overall means to coordinate more detailed steps that are adaptively managed?

The inspire people to reach goals

Which attribute best defines the role of leaders?

They are designed for especially large projects with multiple users

Which attribute is true of low-end tools of project management software?

Projects are temporary endeavors where as an organization's operations are ongoing in nature.

Which characteristic highlights a difference between projects and operations?

People focus

Which characteristic of organizational culture describes the degree to which management's decisions take into account the effect of outcomes on people within the organization?

Unit Integration

Which characteristic of organizational culture refers to the degree to which departments within an organization are encouraged to coordinate with each other?

Member Identity

Which characteristic of organizational culture refers to the degree to which employees identify with the organization as a whole, rather than with their types of job or profession?

Project management addresses specific, short-term goals whereas portfolio management focuses on long-term goals.

Which goal distinguishes project management and portfolio management?

It uses several iterations or deliveries of software instead of waiting until the end of the project to provide a product.

Which is true about the agile method?

In a strong matrix organizational structure, the project manager controls the project budget and has moderate to high authority.

Which of the following is true of a matrix organizational structure?

Are we investing in the right areas?

Which of the following questions reflects the strategic goals of project portfolio management?

Political Frame

Which perspective on organizations assumes that organizations are coalitions composed of varied individuals and interest groups?

Project Planning

Which process includes defining project scope, benefits, and constraints?

Closing

Which process involves gaining stakeholder and customer acceptance of the final products and services and bringing the project, or project phase, to an orderly end?

Developing the project charter

Which process involves working with stakeholders to create the document that formally authorizes a project?

Deliverable

Which term refers to a product or service, such as a technical report, a training session, a piece of hardware, or a segment of software code, produced or provided as part of a project?

kick-off meetings

Which tool can best help in efficient communication management?

Gantt charts

Which tool is most likely to be used in project schedule management?

Low-end

Which type of tool is usually recommended for small projects and single users?