IT Project Management - Ch 4

100

In a weighted scoring model, the sum of all of the criteria's weights must total ____ percent.

Resource Allocation

In the ____ stage of selecting information technology projects, organizations select information technology projects.

Mind Mapping

One method of SWOT analysis is using _________________

Most systems analysts begin their careers as

Programmers

Required rate of return

The ____________ is the minimum acceptable rate of return on an investment.

A Detailed Schedule

The project schedule information section of the project management plan might include ____.

six

There are ____ main processes involved in project integration management.

net present value analysis, return on investment and payback analysis

Three primary methods for projecting the financial value of projects are _____________________, _____________________, and ______________________________

All projects can benefit from using some type of project management information system to coordinate and communicate project information.

True

An annual discount factor is a multiplier for each year based on the discount rate and year.

True

Good project integration management is critical to providing stakeholder satisfaction

True

Information systems can help an organization support a strategy of being a low-cost producer.

True

Many people consider project integration management the key to overall project success

True

Project management plans document project planning assumptions and decisions regarding choices.

True

Projects that address broad organizational needs are much more likely to be successful because they will be important to the organization

True

Some people might use a contract in place of a charter.

True

You can use the NPV function in Microsoft Access to calculate the NPV quickly.

True

Work Performance Information

Which of the following is an important input to the integrated change control process?

Point Model

With a(n) ____________________, you can simply add all the points to determine the best projects for selection, without having to multiply weights and scores and sum the results.

Developing the project Charter

____ involves working with stakeholders to create the document that formally authorizes a project.

Performance Reports

____ provide information on how project execution is going.

Executive

____ support contributes the most to successful information technology projects.

Information Systems

___________________ are central to business strategy.

Balanced scorecard

a strategic planning and management system that helps organizations align business activities to strategy, improve communications, and monitor performance against strategic goals.

Mind Mapping

a technique that uses branches radiating from a core idea to structure thoughts and ideas

SWOT Analysis

analyzing Strengths, Weaknesses, Opportunities, and Threats ( a tool of strategic planning)

Baseline

approved project management plan plus approved changes.

action

A(n) preventive ____________________ might be modifying a time-tracking system screen to avoid common errors people made in the past.

Project Integration Management

involves coordinating all of the other project management knowledge areas throughout a project's life cycle

CCB (Change Control Board)

A(n) ____ is a formal group of people responsible for approving or rejecting changes to a project.

Change control system

A formal, documented process that describes when and how official project documents may be changed. Also describes the people authorized to make the changes, the paperwork required for these changes, and any automated or manual tracking systems the project will use.

Project Charter

A(n) ____ is a document that formally recognizes the existence of a project and provides direction on the project's objectives and management. Question 4 options:

Environmental Factors

Enterprise _______________ include relevant government or industry standards, the organization's infrastructure, and marketplace conditions.

Net present value and cash flow mean the same thing.

False

Opportunities and directives are essentially the same thing.

False

Project integration management must occur just within the context of a particular project.

False

Selecting projects is considered an exact science

False

You can use the NPV function in Microsoft Access to calculate the NPV quickly.

False

Five common techniques for selecting projects

Focusing on broad organizational needs Categorizing IT projects Performing net present value or other financial analyses Using a weighted scoring model Implementing a balanced scorecard

Business Area Analysis

In the ____ information technology planning stage, the analysis outlines business processes that are central to achieving strategic goals and helps determine which ones could most benefit from information technology.

Information Technology Strategy Planning

In the ____ stage, organizations tie information technology strategy to mission and vision of organization and identify key business areas.

The last year of the cash flow

In the mathematical formula for determining the NPV, the variable n is ____.

Communication and relationships

Primary tools for interface management are __________________and __________________

Broad Organizational Needs

Projects that address ____ are much more likely to be successful because they will be important to the organization.

Software Project Management Plan

The Institute of Electrical and Electronics Engineers (IEEE) Standard 1058-1998 describes the contents of a(n) ________________.

Project Controls

The ____ section of the project management plan describes how to monitor project progress and handle changes.

Technical Processes

The ____ section of the project management plan describes specific methodologies a project might use and explains how to document information.

Project Responsibilities

The ____ section of the project plan should describe the major project functions and activities and identify those individuals who are responsible for them.

First

The ____ step in the planning process is to tie the information technology strategic plan to the organization's overall strategic plan

Strategic planning

involves determining long-term objectives by analyzing the strengths and weaknesses of an organization, studying opportunities and threats in the business environment, predicting future trends, and projecting the need for new products and services.

Interface management

involves identifying and managing the points of interaction between various elements of a project

Integrated Change Control

involves identifying, evaluating, and managing changes throughout the project life cycle.

Project Charter

is a document that formally recognizes the existence of a project and provides direction on the project's objectives and management. It authorizes the project manager to use organizational resources to complete the project.

Project Management Plan

is a document used to coordinate all project planning documents and help guide a project's execution and control

Change Control Board

is a formal group of people responsible for approving or rejecting changes to a project.

Net present value (NPV) analysis

is a method of calculating the expected net monetary gain or loss from a project by calculating the value of all expected future cash inflows and outflows at the present time

Project initiation

starts with identifying potential projects, using realistic methods to select projects, and formalizing initiation by issuing some sort of project charter