Project Management Quiz Questions

Which of the following is NOT a stakeholder?

A competitor whose company will lose business because of the product

Which of the following skills is NOT crucial for a project manager to possess?

Accounting

Tiko and Camille's boss has a project in which the solution is a bit unclear. Tiko wants to use a waterfall approach and Camille wants to use the Agile approach. Which approach is best and why?

Agile is best because it delivers partial solutions at regular intervals.

What is meant by "Project Scope"?

All the work that needs to be done to make the product

After the plan is approved and project work begins, Tara's boss is not happy about a project delay for an upgrade. The vendor thought Tara's team would do the upgrade, and Tara thought the vendor would do it. What was missed in this situation?

An assumption was not identified.

You are holding a document that includes the stakeholders' communication requirements; language, format, content and detail of information required by stakeholders; time frame and frequency of communication; and glossary of common terminology used in the project. What is this document?

Communication Management Plan

Banton is defining his project deliverables. Which statement describes what a project deliverable is?

Deliverables are the results that the project delivers and help define the project scope.

A project that you manage is behind schedule. You have identified an approach that would get the project back on track, but it would require you to break one of your organization's policies. What is the best course of action?

Determine if the rule is one that can be broken and come up with an alternative plan of action if your approach doesn't work.

During which process group does the project manager orient team members to the project and expectations?

Executing

Rosanne's boss asks her to manage a project. Which question requires understanding of objectives, requirements, deliverables, and success criteria to answer?

How will you know when you are done?

What is a good starting point for developing a communication plan?

Identifying the audience

According to best practice, which of the following is a well-worded task?

Install Flooring

Who will the project manager ALWAYS report to?

It is entirely dependent on the organizational structure

All of the following are characteristics of a project EXCEPT:

It repeats itself regularly

Ramesh is creating objectives for his project. Which SMART step will help him identify actual progress?

Measurable

Your project seems to be going off track, so you take action to resolve the problem. In which project management process group are you working?

Monitoring and Controlling

A company's ongoing operations and maintenance are crucially important for providing a healthy environment for a project's product to be created and delivered. Ongoing operations and maintenance should:

Not be viewed as part of a project

What is the main purpose of the initiating step in project management?

Obtain commitment to start a project

Operational work is different from project work in that it is:

Ongoing and repetitive

One of the primary jobs of a project manager is to manage the trade-offs associated with the project. Which of the following is NOT one of the basic classifications of project priorities?

Profit

The sponsor of Project T5 assigned you as the project manager, and the project has already been approved. What is the first thing you need to do as the project manager?

Review what has been done and complete any tasks not addressed.

Sakait has done some extra work to appease a client. Now the client is asking her to do one more task, which is significant and not part of project scope. What should Sakait do?

Sakait should tell the client the task is not within scope and add the task using the change control process.

You're in the lunchroom at work one day, 3 weeks into the execution of a project you are managing, and your project sponsor approaches you to see if you can squeeze in another feature on his project. This is an example of...

Scope Creep

Which of the following statements is true?

The design of a new aircraft and the production of a prototype is considered a project.

Ravi took on a system implementation project that he estimated would take six months to complete, but the work keeps continuing. What is the likely cause?

The project is not clearly defined.

Rudolph, the project manager, is trying to obtain customer approval of project deliverables. It is taking longer than he anticipated because the customer wants to discuss the results. What is the most likely reason for these delays?

The success criteria aren't clear and quantifiable.

Your company's management team has decided that all orders will be treated as "projects" and that project managers will be required to update order status on a daily basis, resolve issues, and ensure the customer formally accepts the product within 30 days of completion. Revenue from individual orders can vary from $100 to $150,000, depending on the number of individual items being delivered, and the company usually has an average of 60 orders to fulfill each month. Project managers will not be required to perform planning for each individual order or provide documentation other than daily status, since they are now required to follow pre-developed procedures and forms because all orders are more or less identical and recurrent. How would you define this situation?

This is a recurring process and should not be considered a project.

What is the general purpose of scope management?

Understanding, clarifying, and qualifying what the project team should be working on

What is the document that forces the project team to think through all levels of the project and identify the major tasks that need to be performed for the project to be completed?

Work Breakdown Structure

You are managing a project that is implementing a new financial system. You need to include some of the finance department's resources on the team. Which stakeholder should you approach?

a functional or line manager

James is managing a project in which he has some authority to make decisions. In which type of organizational structure is James most likely managing this project?

a matrix organization

Your boss has asked you to be the project manager of an approved software implementation project. Which project document identifies your authority and responsibilities?

a project charter

The boss has asked you to research project management tools that will help with building and planning tasks on a timeline. Which type of tool would you most likely consider?

a scheduling program

Krisha is gathering information on her stakeholders, such as department names, factors that motivate them, who they listen to, and their contributions on the project. What is this document called?

a stakeholder analysis

What are the components that differentiate a project from operational work?

a unique goal, a temporary endeavor, and usually a budget

What is it meant by "Project Scope"?

all the work that needs to be done to make the product

Project objectives help you flesh out a project by _____.

defining project scope

Your organization runs numerous projects and wants to choose the most appropriate resources for each project team. Which of the following is the best tool for identifying project resources?

enterprise project management software

Which technique would you most likely use to gather valid requirements and get buy-in from various departments?

focus groups

Your team has identified possible strategies for a project. The team is now evaluating them using a decision matrix. What is the purpose of weighting the objectives?

identifying the importance of each objective

the project charter is the ultimate outcome of the ________ process group

initiating

Which of the following is considered an acceptable approach to organizing tasks into groups?

key work product, project phases, geographical locations

which of the following characteristics does NOT describe a project?

perpetual

Your client has asked for a project that will fix productivity concerns with the customer service department. After asking "why" several times, you are able to determine the cause and create a _____.

problem statement

As part of the project definition, Bisa identifies risks for the project. What is the purpose of doing this during project initiation?

so management can decide whether the risks are serious enough to warrant denying the project

When project managers identify communication needs, they begin by considering the_____.

stakeholders

Which of the following is not a component of the project triple constraint?

stakeholders

You are hiring a new project manager to take over a project with several teams that often disagree on what they are supposed to do. Which competency would you feel is most important in a candidate for this situation?

strong leadership skills

Which organizational factor would you use when having to make a difficult decision?

the organization's mission

Several stakeholders for a project disagree on the priorities of many project objectives. Who would you ask first for help resolving this issue?

the project sponsor

You are the project manager for a healthcare system implementation project. The sponsor has asked you to create a project definition. What will the sponsor use this document for?

to decide whether to approve the project

Why is it important to document the project scope?

to remind stakeholders what they agreed to and to prevent scope creep