Risk Management IMDP Study Guide
How does a chapter qualify for Insurance Coverage?
1. Be in Good Standing 2. Submit a Special Event Checklist
What is the minimum amount of days somebody can request to have alcohol at their event?
21 Days
What is the minimum amount of days somebody can submit a Special Event Checklist?
21 Days
(True or False)
EVENT CHECKLISTS SUBMITTED THE WEEK OF THE EVENT WILL NOT BE PROCESSED OR APPROVED
When does the Incident Claim Reporting Form need to be submitted by?
Needs to be submitted immediately after the incident occurs
Are Personal Vehicles insured from the fraternity's insurance policy?
No
If the event has less than 300 attendees is security needed?
No
Can a Fraternity brother participate in a "drinking game" that is associated with the fraternity?
No, he can not participate
What are the responsibilities at the Regional and District Level?
1. Conduct reviews of hazing laws 2. Schedule training opportunities with Brothers 3. Ensuring Brothers are in Good Standing, ie, GPA, required number of delegates at conventions, and performing at good levels on services projects
What are the responsibilities of the Corporate Office?
1. Keep Up-to-Date records of Chapters and Brothers 2. Having a List of trainings for brothers at the ▪National, Regional, District Officers ▪Chapter officers ▪Alpha Advisor
What are the responsibilities at the Chapter Level?
1. Make sure all reports flow smoothly to the district, region, and corporate levels 2. Make sure all brothers are properly certified 3. Make sure that inactive brothers do not participate in chapter functions
What are the responsibilities of the Brothers?
1. Make sure all training certifications all completed 2. Be in Good Standing 3. Continue to be knowledgeable and learn more about the fraternity and chapter 4. Protect the image of the Fraternity
What are the responsibilities of the Alpha Advisor?
1. Must have all certification requirements satisfied 2. Works as an effective liaison for the undergraduate and alumni 3. Must be knowledgeable about the fraternity and the college campuses he is planning to advise
What are the requirements for a third party transportation vendor?
1. Need to provide Commercial Auto Insurance coverage for transporting people and properly for a fee 2. ¡Commercial Auto Insurance that provides, at a minimum, primary coverage of $1,000,000.00 combined single limit for bodily injury and property damage. 3. A professional driver who has a valid commercial vehicle operator's license in the state in which the driver is located.
How many days in advance must the Special Events Checklist be submitted?
21 Days
What is a Special Event?
A special event is any event held by a chapter, district or region that IS NOT a regularly scheduled business/chapter meeting
(True or False) A Fraternity Brother is allowed to serve alcoholic beverages from a trash can, keg, punch bowls
False
(True or False) The Abuse of the consumption of alcoholic beverages during an fraternity event is approved by all fraternity members
False
What is the final line of defense in liability matters?
Insurance
What is the third line of defense in liability matters?
Loss Control
What is the second line of defense in liability matters?
Loss Prevention
What are the consequences if the Alcohol and Drug Policy is violated?
May include expulsion of members, de-chartering of the chapter and possible civil charges filed by the fraternity.
Can a Fraternity Brother sale and/or use of any illegal drugs or controlled substances at any chapter house, sponsored event?
No, this is strictly prohibited
Who are the people that sign the Special Events Checklist?
President, Event Chair, and Alpha Advisor
What is the first line of defense in liability matters?
Risk Aversion
At what levels of the Fraternity does that General Insurance take part in?
The Chapter, District, and Region Level
(True or False) Chapters , Districts or Regions, can be held liable for alcohol related accidents as well as any property damage that occurred during the event by non-members.
True
(True or False) Chapters are encouraged to engage a licensed third party transportation vendor who will provide professional drivers
True
(True or False) Do Special Events need the written approval from Corporate Headquarters before the chapter can proceed to have the event?
True
(True or False) If the event has 300+ attendees is Security and emergency evacuation plans be reviewed before signing contracts with venues.
True
(True or False) No alcohol shall be present at any recruitment activity, membership development activity or induction, pre-initiation and initiation ceremonies.
True
(True or False) No fraternity members, individually or collectively, shall purchase for, serve, or sell alcoholic beverages to minors
True
(True or False) The final responsibility for the success of the management of risk rests with our FRATERNITY, its CHAPTERS and the MEMBERS.
True
(True or False) Whenever hosting an event, a Chapter, District or Region, must ensure that the event has insurance coverage.
True
How often is Substance Abuse Training given?
Yearly
Do all the sections need to be completed on the Special Events Checklist?
Yes
Should alternative transportation by a third party vendor be allowed for attendees who cannot drive safely?
Yes
For the Athletic Event Participation Form, do all participants need to signed the form?
Yes, All participants do need to sign the form
If alcohol is being served at a Fraternity function, does food and non-alcoholic beverage need to be served?
Yes, if alcohol is involved there needs to be food and non-alcoholic beverages options available for attendees