Chapter 1 (Introduction)
A project can create...
A product that can be either a component of another item or an end item itself / A capability to perform a service (i.e. business function that supports production or distribution) / or A result such as an outcome or document (i.e. research project that develops knowledge)
Program
Defined as a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. **A project may or may not be part of a program but a program will always have projects.
Program Management
Defined as the centralized coordinated management of multiple projects to achieve the program's strategic objectives and benefits. Projects within a program are related through the common outcome or collective capability.
What are the 5 Process Groups for Project Management?
Initiating, Planning, Executing, Monitoring and Controlling, and Closing
Progressive Elaboration
Involves continuously improving and detailing a plan as more-detailed and specific information and more accurate estimates become available. It allows a project management team to manage to a greater level of detail as the project evolves.
What is a project?
It is a temporary endeavor undertaken to create a UNIQUE product, service, or result. **It has a definite beginning and end. The end is reached when the project's objectives have been achieved or when the project is terminated.
What is a Project Management Office (PMO)?
It is an organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain. The responsibilities of a PMO can range from providing project management support functions to actually being responsible for the direct management of a project.
What is Project Management?
It is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements.
What are three characteristics that a project manager should have?
Knowledge: referring to what the project manager knows about project management / Performance: referring to what the project manager is able to do or accomplish while applying their knowledge / Personal: referring to how the project manager behaves when performing the project or related activities.
What are five common reasons for a project to be authorized?
Market Demand, Strategic Opportunity, Customer Request, Technological Advance, Legal Requirements
Enterprise Environmental Factors (Examples)
Organizational Culture, Structure, and Process / Gov or Industry Standards / Existing Human Resources / etc
Enterprise Environmental Factors
Refer to both internal and external environmental factors that surround or influence a project's success. These may come from any or all of the enterprises involved in the project. They may enhance or constrain project management. **Considered as inputs to most planning processes
Portfolio Management
Refers to the centralized management of one or more portfolios, which includes identifying, prioritizing, authorizing, and controlling projects, programs, and other related work, to achieve a specific strategic business objective
What is the primary function of a PMO and how are some ways they achieve this?
The primary function of _____ is to support project managers in a variety of ways. This may include things like managing shared resources across all projects administered by the ____ / Coaching, mentoring, training, and oversight / Coordinating communication across projects / etc
What does Program Management focus on?
The projects inter dependencies and it helps to determine the optimal approach for managing them. This may include resolving resource constraints and/or conflicts that affect multiple projects within the program, etc.
What drives everything the project manager and the PMO do?
The strategic needs of the organization.
What are operations in an organization?
They are permanent endeavors that produce repetitive outputs. (Example: production operations, manufacturing operations, etc)
Portfolio
This refers to a collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives.
What is the role of a Project Manager?
To achieve the project objectives.
