Chapter 3 Review Questions

What type of data would be best aligned using a decimal tab stop?

Data that contains a decimal as a period will use decimal tab stop

When would a numbered list be used instead of a bulleted list?

A numbered list would be used when showing a priority of importance such as a recipe

What is the difference between formatting a paragraph with a 1" left indent using Page Layout - Indent Left and by dragging markers on the ruler?

A dotted line appears when dragged, it helps line the text

Describe how formatting can affect the usability of a document.

Affects how the reader interprets the document. how easily it is read, and the overall impression of the document

How is the formattong of a paragraph changed to double spaced?

Click Home - Line Spacing - Scroll down to 2.0

How can steps 2 and 3 of a numbered list of five items be indented farther?

Click home - Increase Indents

Explain why including the date and itme in the header is helpful.

Easier to keep track of document revisions when printouts include the date and time they were printed

How can a center tab stop at 2.5" be changed to left tab stop at 3"?

First click the tab selector on the ruler until the type of tab stop is changed from center tab to left tab, then click the white area of the ruler above the document to place a tab stop

Compare and contrast uses and formatting of footnotes and endnotes.

Footnotes and endnotes are used to document sources. Footnotes appear at the bottom of the page by default. Endnotes appear separately on the last page of a document and are sometimes used instead of footnotes. Both footnote and endnote text can be edited and formatted like any other text.

Compare and contrast hanging and first line indents.

Hanging indent indents first line of the paragraph to the left First line indent indents the first line of the paragraph to the right

List the steps required to format six paragraphs as a bulleted list of six items.

Highlight the text - click Home - Bullets

Explain what a paragraph formatted with left and right indents of 1" looks like compared to a paragraph with no indents.

It will decrese the width of the lines of text in the paragraph by an inch

List 3 sources of graphics.

JPG, PNG, TIF

What type of indent formats the first line of paragraph farther to the left than the rest of the paragraph?

Left tab

How does the pagination differ between a document with 1" top, bottom, left and right margins and a document with 2" top. bottom, left and right margins?

The document with 2" top, bottom, left, and right margins will likely have more pages because the large margins decrease the number of characters that fit on a line.

List the steps required to select only the second coloumn of text arranged using tab stops and format it as italic.

To select a vertical block of text hold down the Atl key and the down arrow. or drag the mouse down then click home - italic

Describe the usefulness of being able to save a Word document as an HTML file.

Word is not needed to veiw it, just a browser such as Internet Explorer

a) What is a header? b) What is a footer? c) List 3 kinds of info that is often included in a header and footer. d) How can the insertion point be quickly moved from the header to the footer?

a) An area at the top of the page b) An area at the bottom of the page c) File name, authors name and the date of each page d) Design - Go to Header or Design - Go to Footer

a) How can the margins of a document be changed so the left margin is 2" and the right margin is 3"? b) How long is a line of text after these margins have been set? ( Assume an 8.5" x 11" sheet of paper.)

a) Click Page Layout - Margins - Custom Margins b) Looks like a normal page

a) List the steps required to have Word print a centered page number in the footer on each page in a document. b) How can the document in part (a) be changed so that the page number does not print on the first page?

a) Click insert - Page number - Bottom of page Select plain number 2 b) select the different first page check box

a) List the steps required to format a paragraph with a hanging indent of 0.5". b) Give an example of when hanging indent is useful.

a) Click the Paragraph group Dialog Box Launcher then in the dialog box click Indents and Spacing tab select Hanging in the Special list and type 0.5 in the by box b) Dialog or plays

a) List the steps required to size a graphic smaller and center it. b) How can a graphic be deleted? c) Once inserted, can a graphic be moved? If so, how?

a) Click the corner of the picture then drag it to size the graphic b) Click graphic - delete key c) Yes, cut - copy - paste

a) List the steps required to set a center tab stop at 2.25". b) How can the tab stop described in part (a) be moved to 3"? c) How can the tab stop described in part (a) be removed?

a) Click the tab selector on the ruler until the center tab stop is selected Click the white area on the ruler at 2.25 b) Drag the tab stop to 3" c) Drag the tab stop downward off the ruler

a) Give an example of a document that is typically double spaced. b) Why would double spacing paragraphs in a document be helpful?

a) College essays b) Makes the document easier to read

a) List two ways to insert a page break. b) How is a page break deleted?

a) Ctrl+Enter or click Insert - Page Break b) Place the insertion point to the left of the page break and press Delete

a) How can a footnote be deleted? b) What happens to the numbers of the other footnotes when one is deleted?

a) Delete the footnote number in text b) Automatically removes the reference from the bottom of the page

Determine if each of the following are true or false. If false, explain why. a) Margin settings can change from paragraph to paragraph b) Indents are often used to set off paragraphs such as a quotation c) A paragraph in a new document is double spaced by default d) Default tab stops are located at every inch of the ruler e) A right tab stop aligns the end of the text at the stop f) A hanging indent is part of the standard footnote format g) The steps in a recipe should be formatted as a bulleted list and the ingredients are best formatted as a numbered list h) It is possible to have a different header and footer printed on the first page than on the rest of the pages i) The keywords clip art are appropriate when searching for clip art of musical instruments j) Cut, copy and paste can be used to create copies of or move a selected graphic k) Once inserted, page breaks cannot be deleted from a document l) Footnotes appear at the bottom of the page by default m) A Web page title is text displayed in the title bar of the web browser

a) False, margin settings apply to an entire document b) True c) False, click home - line spacing - 2.0 d) False, located every half inch e) True f) True g) False they both should be formatted as numbered list to show the importance of each step and what to do first h) True i) False, the key words would be musical instruments j) True k) False, Place insertion point to the left of page break and press delete key l) False, you have to click Refrences - Insert Footnote m) True

a) What is clip art? b) List the steps required to add clip art about trees at the insertion point in a document.

a) Files of general-purpose graphics created by an artsit using illustration software b) Click insert - Clip art - type the word Trees in the searchFor box and select Go

a) What are footnotes used for? b) List the steps required to create a footnote for a paragraph in a document.

a) Footnotes are used to cite sources b) Click Refrences - Insert Footnote

a) What is pagination? b) How is pagination changed? c) Other than changing margins, what else can affect a document's pagination?

a) How a document is divided into pages b) Based on the amount of text that will fit on the page c) Page Breaks

a) Why paragraphs of text formatted with space after each paragraph? b) Whay are headings formatted wih space before the paragraph? c) How is the space before a paragraph changed?

a) Makes the paragraph easier to read and helps distinguish where paragraphs begin and end b) Helps set the heading closer to the text that c) Page Layout - Before

a) What are tabs used for? b) What does a tab stop do?

a) Tabs are used to position text within a line b) A Tab Stop specifies a location within the line of a text

a) What are margins? b) What are the default margins in Word?

a) The white regions around the text on a page b) 1 inch for the left, right, top and bottom

a) What is a template? b) Give an example of when using a template could be helpful. Explain why.

a) a master document that includes the basic elements for particular types of documents b) Office memos because they contain the same layout (To: From: Subject: company logo and so on)

a) How can you tell where tab stops have been set? b) List the four types of tab stops and describe each one.

a) tab stops are displayed on the ruler above the document b) Left Tab - aligns the beginning of the text at the stop Right Tab - Aligns the end of the text at the stop Center tab - Centers the text equidistant over the stop Decimal Tab - aligns the decimal point at the stop

Draw what the markers on the ruler would look like after a paragraph has been formatted with a first line indent of 0.5".

cant draw

What default tab stops will automatically be removed when a tab stop is set at 3" on the ruler?

tab stops set at 3" will automatically remove the 2 previois tab stops