ISM Code

The Company should establish and maintain procedures to control all documents which are relevant to the SMS. The Company should ensure that: 1) ................. 2) ................ 3) ....

1) Valid documents are available 2) Changes to documents are reviewed and approved by authorised personnel 3) Obsolete documents are removed promptly

The functional requirement for a Safety Management System is to develop, implement and maintain a system which includes the following :- ....

1) a safety and environmental protection policy 2) instructions and procedures to ensure safe operations and protection of the environment.

The testing and maintenance of stand by equipment and inactive systems associated with alternatives should be part of the Company's maintenance plan. Example of tests are......

Any or all of the other options.//'operation of alarms and emergency shut-downs.//'pre-arrival and pre-departure tests.//'emergency and safety equipments tests (eg EPIRB, VHF, CO2 detectors).

Under ISM, what qualifications are required by the Designated Person?

Appropriate knowledge and experience associated with verification and control of safety and pollution prevention requirements of the ISM code

Under ISM, which methods can the Master use to implement the Company's Safety and Environmental policy?

As defined and documented by the Company

Under ISM, is shipboard presence required by the Designated Person?

As may be necessary

A .................................. should be issued for every Company complying with the requirements of the ISM code by the Administration, or by the Organisation recognised by the Administration .

Document of Compliance

Under the ISM code, what is meant by a non-conformity?

A situation which indicates the non-fulfillment of a specific requirement.

What is meant by a "Safety Management System"?

A structured and documented system enabling personnel on board to implement the company safety and environment protection policy.

Under ISM, what kind of support is to be provided to the Designated Person in order to carry out his functions?

Adequate resources and shore based support

The ISM code aims to ensure that safe practices are taken into account in ship operation through .....

written procedures and work instructions.

Instructions which are essential must be identified, documented and given to newly assigned personnel prior to sailing. What are "essential instructions"?

Those that clearly define the crew members role within the SMS and insure that they are prepared prior taking up their duties on board

Under ISM, how could it be assessed whether or not the Master has effectively implemented the Safety and Environmental Protection policy as defined by the Company?

Through interviewing officers and crew

The Company should have available shoreside organisational structure, resources means and procedures for communications and equipment for responding to a shipboard emergency. This means that......

a 24-hour contact has to be available.

It should be checked that the Company has documented that the Master has overriding responsibility and authority as required......

by the Company's Main Policy Objective.

The Safety Management System should ensure in the first place....

compliance with mandatory Rules and Regulations.

Verification of the Master's qualifications should be done firstly by....

confirmation of the validity of his certificates in compliance with the STCW convention.

The safety management objectives of the Company should, among other things, include .....

continuous improvement of safety management skills of personnel including preparing for emergencies related to safety and environmental protection.

In addition to routine drills prescribed in International and National regulations, drills should also include......

emergency situations such as identified potential emergency shipboard situations.

A Company's safety management objectives and requirements, which are set above the standards of the ISM code, should be ....

encouraged and supported.

Under ISM, the holder of the DOC or Document of Compliance is the company which......................... the ship.

has assumed responsibility for the operation of

Under ISM, the overriding authority of the Master applies....

in both normal and extreme circumstances.

The Company should ensure that the Master is informed of all requirements relating to safety and environmental protection by......

including such requirements in operating instructions.

Personnel carrying out audits should be ...................... the areas being audited.

independent of

Whenever the Master, in his role as the responsible person for on-board safety, finds a deficiency in the Safety Management system relevant to the ships operation, he should....

inform the Company.

The Company should carry out ................................ to verify whether safety and pollution prevention activities comply with the Shipboard Management System.

internal safety audits

Under the ISM code the Company must ensure that the Safety and Environmental Policy is ....

known and maintained at all levels of the organisation both ship based as well as shore based.

Under the SMS, as part of shipboard responsibilities, there should be routine inspections of.....

machinery, ships equipment and structural integrity of the ship.

The Company should have procedures established for corrective action. Corrective actions involve solutions which......

may reduce or prevent occurrence of a non-conformity.

Procedures for key shipboard operations should have safety and pollution prevention as primary objectives and should include, among other things.....

measures to mitigate identified risks.

Under ISM, the responsibility and authority of the Designated Person should include.....

monitoring the safety and pollution prevention aspects of the operation of each ship.

The SMS should include procedures ensuring that .................... are reported to the company, investigated and analysed with the objective of improving safety and pollution prevention?

non-conformities, accidents and hazardous situations

Objective evidence is required to confirm conformance with established maintenance requirements, inclusive...

of documented procedures and instructions for the onboard work routines and verification of their implementation by the appropriate personnel.

Concerning the ability of the ship's personnel to communicate effectively in the execution of their duties related to the SMS, documented evidence must be available......

on the procedures required for effective communication and what verification is carried out on board.

The Company should establish procedures to identify, describe and respond to ...emergency shipboard operations.

potential

When developing plans and instructions for key shipboard operations with safety and pollution prevention as primary objectives, the focus is on......

prevention.

The Company should have ................. for responding to non-conformities identified from internal audits and during routine operation of the ship.

procedures

The Master's review reporting on the Safety Management system should include any deficiencies and may include......

proposals for corrective action and recommendations for improving the SMS.

The Company should ensure that each ship is manned with ........................ seafarers in accordance with national and international requirements.

qualified, certified and medically fit

Under ISM, any responsibility imposed on the Company by the ISM Code which is subcontracted......

remains the responsibility of the Company.

The Master must be given the necessary support so that he can perform his duties safely. If the Master reports deficiencies in the SMS, the company should......

respond to identified deficiencies in the SMS.

The safety management objectives of the Company should, among other things, provide for .....

safe practices in ship operation and a safe working environment.

Safety management objectives of the Company should, among other things, establish .....

safeguards against all identified risks.

It is the responsibility of the Company to define and document the company's ..........................., which forms an integral part of the Safety Management System.

safety management objectives

A company is expected to have documented emergency procedures applicable for use onboard the particular type ship being operated, including the duties and responsibilities of the crewmembers and......

shipboard communication methods available.

The Master is to be fully conversant with the Company's SMS and should be informed of all requirements through formal meetings with the......

shore management.

The Company should establish procedures under SMS to identify equipment and technical systems of which the sudden failure may result in hazardous operations. Once identified..

tests and other procedures should be established to ensure reliability.

The scope of drills should exercise the company's ashore and on board personnel and develop familiarity with a particular emergency. Documented evidence of drills should exist which demonstrate.......

that the Company has been able to respond effectively.

The SMS (Safety Management System) should ensure, among other things, that applicable codes, guidelines and standards recommended by ........................... are taken into account.

the IMO, and Flag-State administrations// 'Classification Societies//'maritime industry organisations

The choice and level of detail to assist familiarisation to new or newly assigned crewmembers will depend upon ....

the individual experience with the new assignment and the job responsibilities.

Concerning developing plans and instructions for key shipboard operations, it is expected that the Company has identified risks associated with......

the particular type of vessel and it's trade.

It is the Master's responsibility to review the Safety Management System and report its deficiencies to ......

the shore based management.

If individuals require essential familiarisation prior to sailing. ( 27)...

then the company should identify such requirements and develop an appropriate plan.

The Company should establish procedures for the ship's personnel to receive relevant information on the SMS and the amount of documentation should be determined by......

whatever is necessary to ensure that all appropriate shipboard personnel understand their respective roles.

Should the Master's authority be emphasized in the Safety Management system?

The Company should ensure that the SMS operating on board the ship contains a clear statement emphasizing the Master's authority.

When should the Master review the Safety Management System and report to the Company?

The Company should set a standard interval for such reviews

What is meant by a major non-conformity under the ISM code?

A deviation from the ISM code which poses a serious threat to safety of the ship or personnel or to the environment.

The ISM code aims to ensure that safe practices are taken into account in ship operation through written procedures. These requirements include the following information:- ......

All of the other options.

The Company should ensure that all personnel involved in the SMS have an adequate understanding of relevant rules, regulations, codes and guidelines. How could such information be communicated?

All of the other options.//'Through written instructions.//'Described in the job responsibilities.

Familiarisation for personnel transferred or on new assignments could be accomplished by.......

All of the other options.//'on board training in a supernumerary capacity.//'observing overlap while vessel in port.

The Company should identify the individual(s) having the responsibility to define training needs appropriate to specific tasks, taking into account....

All of the other options.//'previous training, experience and required proficiency in operation of the ship.// 'drills for emergencies, results of internal auditing

The Company should establish procedures to ensure that personnel transferred to new assignments related to safety and environment protection are given familiarisation training. What are defined as new assignments?

All of the other options//'A different job//'Promotion//'Another ship

What is the ISM or International Safety Management Code?

An international management code for the safe operation of ships and for pollution prevention as adopted by the IMO.

Shipboard personnel, as part of day to day operation of the ship, should be expected to correct non-conformities whenever possible. In this respect, what are "Non-Conformities"?

Any one the other options.

Under ISM, the Master must implement the Company's Safety and Environmental policy and should issue appropriate orders and instructions in a clear and simple manner. How should this to be done?

By Standing Orders, Bridge night order book, as examples.

Under ISM, the company should define and document the responsibility, authority and interrelation of all personnel who manage, perform and verify work relating to and affecting safety and pollution prevention. How?

By charts and/or job descriptions to identify positions related to safety and pollution prevention activities for each functional area.

What are the best means of verifying that specified requirements (procedures and instructions) regarding the Safety Management System are observed?

By use of a check list for verification of actions/activities of crew members.

Under SMS, sufficient instructions in a suitable language need to be verified, as well as ensuring an understanding of them by the crew. How can this be verified?

By witnessing an exercise.

Under the ISM Code, what is understood by the Shipping Company or "The Company"?

Could be any of the other options.

Which of the following tasks and occurrences can be excluded as possible risks to the safety of the ship and pollution of the environment?

Inerting, tank cleaning, gas freeing

Manning requirements and qualifications are part of ................. with which the Company should be familiar.

National and International requirements

Under ISM, if the Company has subcontracting arrangements for manning, technical support or maintenance, how many Documents of Compliance are to be issued?

Only one DOC can be issued to the Company.

When verified that the Company and its shipboard management operate in accordance with the approved SMS, a ................. should be issued to the ship by the Administration or organisation recognised by it.

Safety Management Certificate

The documents used to describe and implement the SMS may be referred to as the......

Safety Management Manual.

Under ISM, who is responsible for implementing the Company's Safety and Environmental Policy on board?

The Master

It is the Master's responsibility to verify that the specific requirements (procedures and instructions) regarding the Safety Management System are observed. Who should actually verify this on board?

The Master and Officers

Under ISM, what is the role of the Designated Person as defined by the ISM Code?

To ensure the safe operation of each ship and to provide a link between the company and those on board.

Under ISM, can a company contract with third parties to manage specific ship related activities such as manning, technical support or maintenance?

Yes, it is allowed.

Under ISM, the Company should establish ...................... to describe how the objectives of the ISM code will be achieved.

a safety and environmental policy

Under ISM, during assessment for issue and compliance with a DOC the auditor must be satisfied that the company is in control of.....

all activities concerning the Safety Management System which have been subcontracted.

The Company should establish procedures to ensure that the ship is maintained in conformity with the provisions of the relevant rules and regulations and with..

any additional requirements which may be established by the Company.