mod 2 set 3 word

creating an index

Creating an Index An index is a list of topics and associated page numbers that typically appears at the end of a document. Adding an index to your document can help your readers find information quickly. An index entry can reference a single word, a phrase, or a topic spanning several pages. To add an index to a document: Place the cursor at the end of the document. Click the References button. In the Index group, click the Insert Index button. The Index dialog opens. Click the Formats arrow and select a format. Modify the other options until the preview looks the way you want. Click OK to insert the index into your document.

applying table quick styles another method

another method The Table Styles group on the Ribbon displays the latest Quick Styles you have used. If you want to apply a recently used Quick Style, you can click the option directly from the Ribbon without opening the Quick Styles gallery.

creating a bibliography another method

another method To add a simple bibliography, click the Insert Bibliography command at the bottom of the Bibliography gallery.

sorting data in tables another method

another method To open the Sort dialog, from the Home tab, in the Paragraph group, click the Sort button.

adding borders to a table tell me more

tell me more When you select a border style, the Border Painter becomes active. This feature allows you to quickly apply borders to tables. When the Border Painter is active, the cursor changes to a paintbrush. Click a border along the edge of a cell to apply the selected border style to that cell's border.

inserting rows and columns tips and tricks

tips & tricks A quick way to insert a new row at the end of a table is to place the cursor in the last cell in the last row and then press Tab. A new row is automatically added to the table, with your cursor in its first cell.

creating envelopes tips and tricks

tips & tricks By default, Word selects a standard envelope size. If your envelope is a different size, you can change the size of the envelope through the Envelope Options dialog. In the Envelopes and Labels dialog, click the Options... button. The Envelope Options dialog opens. Click the Envelope size arrow and select an envelope size. Click OK in the Envelope Options dialog.

creating a bibliography

A bibliography is a compiled list of sources you referenced in your document. Typically, bibliographies appear at the end of a document and list all the sources you marked throughout the document. Word comes with a number of prebuilt bibliography building blocks for you to use. When you select one of these building blocks, Word will search the document and compile all the sources from your document and format them according to the style you chose. To add a bibliography to a document: Place the cursor at the end of the document. Click the References tab. In the Citations & Bibliography group, click the Bibliography button and select one of the bibliography building blocks. The bibliography is added to the end of the document, listing all the sources referenced in the document.

adding a caption

A caption is a brief description of an illustration, chart, equation, or table. Captions can appear above or below the image, and typically begin with a label followed by a number and the description of the image. Captions are helpful when referring to images and tables within paragraphs of text (For example, see Table 1: Manicure and Pedicure Annual Sales). To add a caption to a figure or table: Select the figure or table you want to add the caption to. Click the References tab. In the Captions group, click the Insert Caption button. The Caption dialog opens. Click the Label arrow and select a figure type. Click the Position arrow and select where you want the caption to appear. Type any additional text, such as a description of the figure, in the Caption box. Click OK to close the dialog and add the caption.

selecting a reference style

A reference style is a set of rules used to display references in a bibliography. These rules include the order of information, when and how punctuation is used, and the use of character formatting, such as italic and bold. The three most common reference styles in use today are APA, MLA, and Chicago; however, there are a number of other reference styles you can choose from. It is important that you use the correct reference style for the subject of your document. When creating a bibliography, it is important to use a consistent reference style for your citations. Word makes this easy by allowing you to set the reference style for the entire document at once. To change the reference style for a document: Click the References tab. In the Citations & Bibliography group, click the arrow next to Style and select a style from the list. The following table lists the available styles in Word and when they are most commonly used. Table has the following 3 Columns: Column, Column, Column. STYLE ABBREVIATION FULL NAME PURPOSE APA Sixth Edition American Psychological Association Education, psychology, and social sciences Chicago Sixteenth Edition The Chicago Manual of Style Books, magazines, and newspapers GB7714 2005 NA Used in China GOST—Name Sort Russian State Standard Used in Russia GOST—Title Sort Russian State Standard Used in Russia Harvard—Anglia 2008 Harvard reference style For the specification at Anglia Ruskin University IEEE 2006 IEEE Citation Reference Research papers in technical fields ISO 690—First Element and Date International Standards Organization Patents and industry (both print and nonprint works) ISO 690—Numerical Reference International Standards Organization Patents and industry (both print and nonprint works) MLA Seventh Edition Modern Language Association Arts and humanities SIST02 NA Used in Asia Turabian Sixth Edition Turabian All subjects (designed for college students)

creating a table

A table helps you organize information for effective display. Tables are organized by rows, which display horizontally, and columns, which display vertically. The intersection of a row and column is referred to as a cell. Tables can be used to display everything from dates in a calendar to sales numbers to product inventory. To create a simple table: Click the Insert tab. In the Tables group, click the Table button. Select the number of cells you want by moving the cursor across and down the squares. When the description at the top of the menu displays the number of rows and columns you want, click the mouse. The table is inserted into your document.

creating a new document using a template

A template is a document with predefined settings that you can use as a pattern to create a new file of your own. Using a template makes creating a fully formatted and designed new file easy, saving you time and effort. There are templates available for letters, memos, résumés, newsletters, and almost any other type of document you can imagine. To create a new document from a template: Click the File tab to open Backstage view. Click New. Word includes a variety of templates that are copied to your computer when you install the application. These templates are always available from the New page. Additional templates that you download are also displayed on the New page, so your screen may look different from the one in Figure WD 5.22. Click each template preview picture for a brief description of the template. When you find the template you want to use, click the Create button. A new document opens, prepopulated with all of the template elements. You can search for more document templates online. (You must have an active Internet connection.) Near the top of the New page, in the Search for online templates box, type a keyword or phrase that describes the template you want. Click the Start searching button (the magnifying glass image at the end of the Search for online templates box). The search results display previews of the templates that match the keyword or phrase you entered. To further narrow the results, click one of the categories listed in the Filter by pane at the right side of the window. Notice that each category lists the number of templates available. When you find the template you want, click it to display the larger preview with detailed information about the template, and then click Create.

adding tab leaders

Adding tab leaders can make data even easier to read. Tab leaders fill in the space between tabs with solid, dotted, or dashed lines. Using tab leaders helps associate columns of text by leading the reader's eye from left to right. To add tab leaders: Select the text to which you want to add the leader. On the Home tab, in the Paragraph group, click the dialog launcher. In the Paragraph dialog, click the Tabs... button. In the Tab stop position section, select the tab you want to add the leader to, or create a new tab. In the Leader section, select the leader option you want. Click OK.

deleting columns, rows, and cells

After you have added information to your table, you may find that you no longer want to include everything you added. Even if you delete the text in a table row or column, the empty row or column still remains. To remove the row or column from the table, you must delete the row or column, not just the text. When you delete a row or column from a table, the content along with the table element is removed. To delete a row or column: Select the row or column you want to delete. The Mini toolbar displays. Click the Delete button and select an option.

sorting data in tables

After you have entered data in a table, you may decide they need to be displayed in a different order. Sorting rearranges the rows in your table by the text in a column or columns. Word allows you to sort data based on the first character of each entry. You can sort in alphabetical or numeric order, in either ascending (A-Z) or descending (Z-A) order. To sort a column: Click the Table Tools Layout tab. In the Data group, click the Sort button. The Sort dialog opens. Click the Sort by arrow and select a field to sort by. The Ascending radio button is selected by default. If you want to sort the text in reverse order, from Z to A, click the Descending radio button. Click the Type arrow and select what to sort by: Text, Number, or Date. If your table has a header row that you do not want to include in the sort, select the Header row radio button. Click OK to sort the text in the table.

inserting footnotes and endnotes

Footnotes and endnotes provide your reader with further information on a topic in a document. They are often used for source references. Footnotes and endnotes are composed of two parts: a reference mark (a superscript character placed next to the text) and the associated text. Footnotes appear at the bottom of a page, whereas endnotes are placed at the end of the document. To insert a footnote: Place your cursor where you want the footnote to appear. Click the References tab. In the Footnotes group, click the Insert Footnote button. The superscript number is added next to the text, and the cursor is moved to the footnote area at the bottom of the page. Type the text for your footnote. When you are finished, return to your document by clicking anywhere in the main document area. To insert an endnote: Place your cursor where you want the endnote to appear. Click the References tab. In the Footnotes group, click the Insert Endnote button. The superscript number is added next to the text, and the cursor is moved to the endnote area at the end of the document. Type the text for your endnote. To convert footnotes to endnotes or vice versa: Click the dialog launcher in the Footnotes group. In the Footnote and Endnote dialog, click the Convert... button and choose an option. Click OK.

inserting a table of contents

If you have a long document with many sections and headings, it is a good idea to include a table of contents at the beginning of the document. A table of contents lists the topics and associated page numbers, so your reader can easily locate information. The table of contents is created from heading styles in the document. If you want your document's section titles to display in the table of contents, be sure to apply heading styles to that text. To insert a table of contents: Verify the insertion point is at the beginning of the document. Click the References tab. In the Table of Contents group, click the Table of Contents button and select an option from the gallery. The table of contents is added to the beginning of the document. If you make changes to your document after you have inserted a table of contents, you should be sure to update the table of contents to keep the information accurate. To update the table of contents, click the Update Table button in the Table of Contents group. You can also update the table of contents by clicking on the table of contents and clicking the Update Table... button at the top of the control. To remove a table of contents, click the Table of Contents button and select Remove Table of Contents at the bottom of the gallery.

applying table quick styles

Just as you can apply complex formatting to paragraphs using styles for text, you can apply complex formatting to tables using Quick Styles for tables. Using Quick Styles for tables, you can change the text color along with the borders and shading for a table, giving it a professional, sophisticated look without a lot of work. To apply a Quick Style to a table: Click the Table Tools Design tab. In the Table Styles group, click the More button. Select a style from the Quick Styles gallery. By default, the Word Table Styles gallery displays styles that include header rows, banded rows, and first column layouts. Depending on the information in your table, you may not want to format your table using all these options. To change the options that display in the Table Styles gallery: Click the Table Tools Design tab. In the Table Style Options group, select an option so it appears with a checkmark in the box to include that option in the Table Styles gallery. Click an option again to remove the checkmark and remove the option from the Table Styles gallery. As you check and uncheck options, open the Table Styles gallery to see how the changes affect the available table styles.

inserting rows and columns

Once you have created a table, you often find you need more rows or columns. In Word, you can quickly add rows and columns to tables with Insert Controls. Insert Controls appear when you roll your mouse over the left edge of a row or the top edge of a column. To add a new row using an Insert Control: Roll your mouse along the left side of the table. When the Insert Control appears where you want to add the new row, click the control. To add a new column using an Insert Control: Roll your mouse along the top of the table. When the Insert Control appears where you want to add the new column, click the control.

working with tables

Once you have inserted a blank table, you will need to enter data. When entering data in a table, it is a good idea to use the first row as a heading row by typing a short description of the content for the column in each cell. After you have labeled each column, continue entering the data into your table. To enter data in a table: Place the cursor in the cell where you want to enter the data. Type the data just as you would in normal text. Press Tab to move to the next cell and enter more data. When you reach the last cell in the last row of a table, pressing Tab on the keyboard will create a new row in the table. Continue pressing Tab until all data are entered. After you have entered data in a table, you will most likely want to manipulate all or part of the table. You can select individual rows, columns, or cells to work with or the entire table: To select a row, point to the left side of the row you want to select. When the cursor changes to a white arrow icon , press the mouse button. The selected row will appear highlighted. To select a column, point to the top of the column you want to select. When the cursor changes to a black, down-pointing arrow icon , press the mouse button. The selected column will appear highlighted. To select a cell, point to the left edge of the cell you want to select. When the cursor changes to a black arrow icon , press the mouse button. The cell will appear highlighted. To select the entire table, click the table move handle that appears at the upper left corner of the table when it is active.

creating labels

Rather than trying to create a document of labels with the correct margin and label size, you can use Word's preset label formats. Before creating your labels, first check the packaging for the manufacturer name and the product name or number. To create labels: Click the Mailings tab. In the Create group, click the Labels button. Type the text for the label in the Address box. Click the Options... button. Click the Label vendors arrow and find the name of the company that made the labels you want to use. Scroll the list of product numbers until you find the one that matches your labels. Click OK in the Label Options dialog. Click the New Document button. Word creates the document as a table with the proper margins and spacing between cells. The cells in the table are prepopulated with the text you entered in the Address box in the Envelopes and Labels dialog.

using read mode

Today more and more documents are read on devices such as tablets and smartphones. Word includes a view that is designed for reading documents in electronic format called Read Mode. In Read Mode, documents are displayed as screens rather than pages. To display a document in Read Mode: Click the Read Mode button on the status bar. Click the Next button to navigate to the next screen. Click the Back button to navigate to the previous screen. Read Mode comes with specific tools to modify the look of the document as you read. When reading documents electronically, some people prefer a softer screen appearance than black text on a white background, while others prefer reading white text on a black background. Read Mode comes with specific tools to modify the look of the document as you read, including changing the page color. To change the page color in Read Mode: Click the View menu. Point to Page Color and select an option: None—Displays black text on a white background Sepia—Displays black text on a light brown tone background Inverse—Displays white text on a black background

marking entries

When creating long documents, you may want to add an index to the document to help your readers quickly locate specific information. To create an index, you must first mark the topics you want to include, and then create the index. When formatting marks are hidden, marked entries look no different from other text in the document. However, when the index is created, Word finds all the marked entries and adds them to the index. To mark entries: Select the word or phrase you want to add to the index. Click the References tab. In the Index group, click the Mark Entry button. The word or phrase appears in the Main entry box. Click the Mark button to mark the entry. Click the Close button to close the Mark Index Entry dialog. After you mark an entry, Word adds the XE (Index Entry) formatting mark to the word and displays all formatting marks in the document, so you can double-check your page layout. Click the Show/Hide button on the Home tab to hide the formatting marks.

using the thesaurus

When writing documents, you may find you are reusing a certain word over and over again and would like to use a different word that has the same meaning. Microsoft Word's Thesaurus tool provides you with a list of synonyms (words with the same meaning) and antonyms (words with the opposite meaning). To replace a word using the Thesaurus: Place the cursor in the word you want to replace. Click the Review tab. In the Proofing group, click the Thesaurus button. The selected word appears in the Search for box of the Thesaurus task pane with a list of possible meanings below it. Each possible meaning has a list of synonyms (and, in some cases, antonyms). Point to a synonym (or antonym), and click the arrow that appears to display a menu of options. Click Insert on the menu to replace the original word with the one you selected.

using the source manager

When you add a new source to a document, it is available to add throughout that document. But what if you want to add a source to multiple documents? The Source Manager allows you to save source information to a master list. When you open or create new documents, you can add the sources in the master list to the document, so there is no need to re-enter the same source information. To add and save sources using the Source Manager: Click the References tab. In the Citations & Bibliography group, click the Manage Sources button. The box on the left displays the sources that have been saved to the master list. Select a source and click the Copy -> button to add the source for use in the current document. The box on the right displays the sources that are part of the current document. Select a source and click the <- Copy button to add the source to the master list.

merging and splitting cells

When you first create a table, it is a grid of rows and columns. But what if you want to display your content across columns or across rows? For instance, if the first row of your table includes the title for the table, then you will probably want to display the title in a single cell that spans all the columns of the table. In this case, you will want to merge the cells in the first row into one cell. On the other hand, if you have a cell that contains multiple values, you may want to split the cell so it can display each value in a separate row or column. Use the merge cells and split cells commands to customize the layout of tables. Merging cells entails combining multiple cells into one; splitting a cell divides the cell into multiple cells. To merge cells in a table: Select the cells you want to merge into one. Click the Table Tools Layout tab. In the Merge group, click the Merge Cells button. To split a cell in a table: Select the cell you want to split. In the Merge group, click the Split Cells button. In the Split Cells dialog, enter the number of columns and rows. Click OK to split the cell.

adding borders to a table

When you first create a table, it uses the simple grid style. You can apply a Quick Style to your table to quickly add formatting, but what if you want to further adjust the look of a table after applying the Quick Style? You can add and remove borders to change the look of the entire table or just parts of the table. The Border Styles gallery provides a number of predesigned border styles from which to choose. To change the border style for a table: Click the Table Tools Design tab. In the Borders group, click the Border Styles button. Select an option from the gallery. To change the borders for a table: Select the table you want to change. Click the Table Tools Design tab. In the Borders group, click the Borders button arrow. Click a border option to apply it to the table. If your table does not show borders, you can display gridlines to give you a visual guide. The gridlines appear as a dotted line on screen but do not print as part of the final document. To display gridlines, click the Borders button and select View Gridlines.

modifying a chart

When you insert a chart, Word displays the chart based on the chart type and the document's theme. But what if you want to change the look of your chart? Word includes a number of chart styles for you to choose from. These styles are a combination of chart layout styles and formatting options. To change the style of a chart: Select the chart you want to change. Click the Chart Styles button on the right side of the chart. Scroll the list of styles. Click a style to apply it to the chart. Showing and hiding chart elements, such as the chart title, legend, and data labels, can make a chart easier to read. The chart title is a text box that overlays the chart and is typically located above the chart. The chart legend tells you which color represents the categories in the chart. Chart data labels display the values that go with the categories in the chart. To show and hide chart elements: Select the chart you want to change. Click the Chart Elements button on the right side of the chart. Click the check boxes to show or hide chart elements.

sizing tables, columns, and rows

When you insert a table, it covers the full width of the page and the columns and rows are evenly spaced. Once you have entered your data, you will probably find the table is larger than it needs to be and the columns and rows need adjusting. You can resize your table using Word's AutoFit commands. To adjust the width and height of cells using the AutoFit command: Click in the table you want to resize. Click the Table Tools Layout tab. In the Cell Size group, click the AutoFit button. Select AutoFit Contents to resize the cell to fit the text of the table. Select AutoFit Window to resize the table to the size of the page. Rather than using the AutoFit command, you can specify a width and height for table cells from the Ribbon. To adjust the width and height of cells: Click in the row or column you want to resize. On the Table Tools Layout tab, in the Cell Size group, adjust the numbers for the Table Row Height and Table Column Width by clicking the up and down arrows in the control box. To resize all the rows in a table so they have the same height, in the Cell Size group click the Distribute Rows button. Click the Distribute Columns to resize all the columns in a table so they have the same width.

adding citations to documents

When you use materials in a document from other sources, such as a book or a journal article, you need to give credit to the original source material. A citation is a reference to such source material. Citations include information such as the author, title, publisher, and the publication date. To add a citation to a document, you must first create the source: Place the cursor where you want to add the citation. Click the References tab. In the Citations & Bibliography group, click the Insert Citation button and select Add New Source... In the Create Source dialog, click the arrow next to Type of Source and select an option. In the Author box, type the name of the author. In the Title box, type the title of the book or article. In the Year box, type the year the book or article was published. Add other information about the source to the appropriate fields. When you are finished, click OK to add the citation to the document. After you have added a new source, it appears on the Insert Citation menu. To add the same source to another part of the document, click the Insert Citation button and select the source for the citation.

using autocorrect

While you are typing, Word's AutoCorrect feature analyzes each word as it is entered. Each word you type is compared to a list of common misspellings, symbols, and abbreviations. If a match is found, AutoCorrect automatically replaces the text in your document with the matching replacement entry. For example, if you type "teh," AutoCorrect will replace the text with "the." You can create your own AutoCorrect entries, as well as modify pre-existing ones. AutoCorrect also allows you to check for common capitalization errors. If you find yourself making spelling errors that AutoCorrect does not recognize, you can add your own entries to the AutoCorrect replacement list. To add a new entry to the AutoCorrect list: Click the File tab. Click the Options button. In the Word Options dialog, click the Proofing button. Click the AutoCorrect Options... button. Type your commonly made mistake in the Replace box. Type the correct spelling in the With box. Click OK in the AutoCorrect dialog. Click OK in the Word Options dialog. The next time you type the error, Word will automatically correct it for you.

creating envelopes

With Word you can create an envelope and print it without leaving the document you are working on. Word's preset formats take care of the measuring and layout for you. To create and print an envelope: Click the Mailings tab. In the Create group, click the Envelopes button. Type the address of the person you are sending the document to in the Delivery address text box. Type your address in the Return address text box. Click the Print button in the Envelopes and Labels dialog.

inserting footnotes and endnotes another method

another method To insert a footnote, you can also click the dialog launcher in the Footnotes group. In the Footnote and Endnote dialog, verify that the Footnote radio button is selected and click Insert.

creating a table another method

another method To insert a table, you can also: Click the Table button and select Insert Table... In the Insert Table dialog, enter the number of rows and columns for your table. Click OK.

modifying a chart another method

another method To change the chart style, you can also click the Chart Tools Design tab. In the Chart Styles group, click the style you want to use, or click the More button to see all of the chart styles available. To show and hide chart elements, you can also click the Chart Tools Design tab. In the Chart Layouts group, click the Add Chart Elements button, point to the chart element you want, and click an option.

deleting columns, rows, and cells another method

another method To delete rows and columns you can also: Select the row or column you want to delete. Right-click in the row or column, and select Delete Row or Delete Column. Click in the row or column you want to delete. Click the Table Tools Layout tab. In the Rows & Columns group, click the Delete button and select an option.

working with tables another method

another method To enter data in another cell in a table, you can also click in the cell and begin typing. To select parts of a table, you can also click the Table Tools Layout tab. In the Table group, click the Select button and select an option.

inserting rows and columns another method

another method To insert an additional row and column, you can also click the Table Tools Layout tab. In the Rows & Columns group, click the Insert Above or Insert Below buttons to insert a new row. Click the Insert Left or Insert Right buttons to insert a new column. You can also insert rows and columns by right‐clicking in a cell, pointing to Insert, and selecting Insert Rows Above, Insert Rows Below, Insert Columns to the Left, or Insert Columns to the Right. You can also insert rows and columns by right‐clicking in a cell, clicking the Insert button on the Mini toolbar, and selecting an option.

using the thesaurus another method

another method To look up a word using the Thesaurus, you can also: Right‐click the word, point to Synonyms, and select Thesaurus... With the cursor in the word you want to look up, press Shift + F7 on the keyboard.

merging and splitting cells another method

another method To merge cells, you can right‐click the selected cells and select Merge Cells from the menu. To split cells, you can right‐click a cell and select Split Cells... from the menu.

using read mode another method

another method To navigate through pages of a document in Read Mode, you can also use the horizontal scrollbar along the bottom of the window.

creating labels another method

another method To open the Envelopes and Labels dialog, you can also click the Envelopes button, and then click the Labels tab to create a label.

creating envelopes another method

another method To open the Envelopes and Labels dialog, you can also click the Labels button, and then click the Envelopes tab to create an envelope.

marking entries another method

another method To open the Mark Index Entry dialog, you can also click the Insert Index button in the Index group. In the Index dialog, click the Mark Entry button.

adding tab leaders another method

another method To open the Tabs dialog, you can double‐click a tab stop on the ruler.

sizing tables, columns, and rows another method

another method To resize a table, you can also: Select the table you want to resize. When the resize handle appears at the bottom right corner of the table, click and drag it until you achieve the desired size. This method can also be used to resize columns and rows.

adding borders to a table another method

another method You can also change the borders of a table by clicking the Home tab. In the Paragraph group, click the arrow next to the Borders button and select an option. You can change borders and shading through the Borders and Shading dialog. To open the Borders and Shading dialog: From the Home tab or from the Design tab, click the arrow next to the Borders button and select Borders and Shading... Right‐click on the table and select Borders and Shading... from the menu.

creating an index tell me more

tell me more A cross‐reference is an index entry that refers to another entry in the index rather than to a page in the document. Cross‐references are often used to direct readers from an uncommon entry to a more frequently used one.

inserting a table of contents tell me more

tell me more A table of contents is typically based on heading styles, but you can create a table of contents based on custom styles or from marked entries. A table of contents is a building block that is added to the document. When you select the building block, extra controls appear at the top, including the Table of Contents and the Update Table... buttons.

using autocorrect tell me more

tell me more AutoCorrect does more than just fix spelling errors. From the AutoCorrect dialog you can set options to: Correct accidental use of the Caps Lock key. Automatically capitalize the first letter in a sentence or the names of days. Automatically apply character formatting such as bold and italic, and format lists and tables. Explore the AutoCorrect dialog on your own to discover all the options available.

sizing tables, columns, and rows tell me more

tell me more Each cell is set up as one line, but if you type more data than will fit in one line, Word will automatically wrap and create another line within the cell, making the row taller. If this happens, all the cells in that row will be affected.

using read mode tell me more

tell me more If you resize the Read Mode window, the text will automatically resize to fit the window. If you make the window smaller, you will notice the number of screens to display increases. If you make the window larger, the number of screens to display decreases.

applying table quick styles tell me more

tell me more In addition to applying a Quick Style to a table, you can change the shading, or background color, applied to the table. Adding shading to a table helps it stand out on a page. To apply shading to a table, click the Shading button in the Table Styles group. A palette of colors displays. Select a color to change the background color for the table.

inserting footnotes and endnotes tell me more

tell me more Once you have inserted and formatted your first footnote or endnote, Word automatically numbers all subsequent notes in your document for you. If you add a new footnote between two existing footnotes, Word will renumber all the footnotes in the document, keeping them in sequential order.

creating a new document using a template tell me more

tell me more Some templates include fully formed documents with sample text for you to replace with your own information. Other templates are empty shells based on a certain design. The template includes the proper styles applied to document elements to help you get started in creating well formatted documents using proper desktop publishing rules.

modifying a chart tell me more

tell me more The available chart elements will change depending on the type of chart in your document. For example, bar charts include axes, axis title, and gridlines as chart elements you can turn on and off.

selecting a reference style tell me more

tell me more To see a preview of the source style, click the Manage Sources button in the Citations & Bibliography group. The preview box at the bottom of the Manage Sources dialog shows how the selected reference will appear as a citation and in the bibliography.

working with tables tell me more

tell me more When working with tables, the conventional way to identify a cell is by column and row. Columns are typically referred to by letters and rows by numbers. Thus, the first cell in the third row would be identified as "cell A3" and the third cell in the first row would be identified as "C1."

adding citations to documents tell me more

tell me more When you add a citation, the citation appears inside parentheses at the place where you inserted it. A citation includes basic information from the source, including the author and year. A bibliography lists all the citations in a document and includes more of the source information than the citation does.

creating envelopes tell me more

tell me more When you open the Envelopes and Labels dialog, Word searches your document for an address. If it finds what looks like an address, it will copy it directly into the dialog for you. Of course, you can always change this if it's not what you need.

creating a table tell me more

tell me more Word comes with a number of Quick Tables building blocks. These templates are preformatted for you and include sample data. To insert a Quick Table, click the Tables button, point to Quick Tables, and select a building block option from the gallery. After you insert a Quick Table, just replace the sample data with your own.

creating labels tell me more

tell me more You can choose to print a full page of the same label or a single label. Use the full page option if you are printing return address labels that you will need several of. Use the single label option for creating individual labels, such as labels for file folders.

adding citations to documents tips and tricks

tips & tricks Citations appear in the document as a control. When you click the control, you will see an arrow on the right side. Click the arrow to display a menu for editing the source and the citation. In the Edit Source dialog, you can change the information you added when you created the source. In the Edit Citation dialog, you can change information specific to the citation, such as page numbers.

inserting footnotes and endnotes tips and tricks

tips & tricks Click the Next Footnote button to navigate to the next footnote in the document. Click the arrow next to the Next Footnote button to display a menu allowing you to navigate to previous footnotes and between endnotes in the document. To delete a footnote, you must first select the reference mark in the document and press Delete on the keyboard. If you select and delete the text of the footnote, the reference mark will remain and the footnote will not be removed from the document.

using autocorrect tips and tricks

tips & tricks If you find yourself typing certain long phrases over and over again, you can use the AutoCorrect feature to replace short abbreviations with long strings of text that you don't want to type. For example, you could replace the text hhspa with Head Over Heels Spa. This will not only save you time when typing, but more important, it will ensure accuracy in your documents.

creating labels tips and tricks

tips & tricks If you need to create a page of labels with different text, leave the Address box empty, choose the label type, and create the document. Word will create a document of empty labels. Click in each cell and type the text for the labels you want to create.

inserting a table of contents tips and tricks

tips & tricks If you want to add your own customized table of contents, click Custom Table of Contents... at the bottom of the gallery. The Table of Contents dialog opens. Here you can choose different options for the table of contents, including tab leaders, formats, and page number formatting.

merging and splitting cells tips and tricks

tips & tricks In addition to splitting cells, you can also split a table, creating two tables from one. To split a table into two tables: Place the cursor in the row where you want to split the table. In the Merge group, click the Split Table button.

sizing tables, columns, and rows tips and tricks

tips & tricks Once you have resized a table, you will probably want to position it better on the page. You can do this by using the table move handle tool that appears at the top‐left corner of the table when the mouse pointer is placed over the table. Click the move handle and drag the table to where you want it.

creating a table tips and tricks

tips & tricks Rather than inserting a table and then adding data, you can convert existing text into a table. After selecting the text to be converted, click the Table button and click Insert Table... The number of rows and columns will automatically be determined by the tabs and paragraphs in the selection.

marking entries tips and tricks

tips & tricks To add a reference to every instance of a word to the index, click the Mark All button in the Mark Index Entry dialog.

creating an index tips and tricks

tips & tricks To add new entries to an index, do not type directly in the index. Instead, mark the entries and then update the index. Any entries typed directly into the index will be deleted when the index is updated. To update an index, first select the index and then click the Update Index button in the Index group.

modifying a chart tips and tricks

tips & tricks To change the color of the chart, click the Color button in the Chart Styles pane. Word displays a number of color sets for you to choose from. These color sets are based on the color theme applied to the document. Select a color set to apply to the chart.

applying table quick styles tips and tricks

tips & tricks To create your own table style, click the More button and select New Table Style... In the Create New Style from Formatting dialog, you can create a new table style based on an existing table style, changing options such as gridlines and shading to suit your needs. When you save the style, it will appear in the Table Styles gallery.

using the source manager tips and tricks

tips & tricks To delete a source, click the source you want to delete and click the Delete button. To edit a source, select the source and click the Edit... button. Make the changes in the Edit Source dialog and click OK. To add a new source, click the New... button. Make the changes in the Create Source dialog, and click OK.

adding tab leaders tips and tricks

tips & tricks When creating a table of contents for your document, use tab leaders to visually link section headings with page numbers.

working with tables tips and tricks

tips & tricks When working with tables be sure you have the correct part of the table selected. If you want to change the formatting on a row or column, you must select the row or column first. If you place the cursor in a cell or select a cell, the formatting will apply only to that cell.

selecting a reference style tips and tricks

tips & tricks When you change the reference style for a document, all citations are automatically updated to use the new style.

adding a caption tips and tricks

tips & tricks Word automatically numbers the figures and tables in your document based on the label type. For example, if you have several tables that use the "table" label, those captions will be numbered sequentially. If you have other figures labeled as "figures," those images will be numbered sequentially. If you go back and add a new caption or change the label of an existing caption, Word will renumber the existing captions for you.

sorting data in tables tips and tricks

tips & tricks Word can sort uppercase and lowercase letters differently. Click the Options... button in the Sort dialog and then click the Case sensitive check box in the Sort Options dialog.

deleting columns, rows, and cells tips and tricks

tips & tricks You can also delete individual cells from a table. When you delete a cell, the Delete Cells dialog appears. Here you can choose to shift the cells to the left or up. You can also choose to delete the entire row or column the cell belongs to.

using the thesaurus tips and tricks

tips & tricks You can look up and replace words with synonyms without opening the Thesaurus task pane. Right‐click the word you want to replace and point to Synonyms. Word lists a number of possible synonyms on the submenu. Click a synonym to replace the original word with the synonym.