mod 5 set 1 powerpoint

adding text to slides

A good presentation consists of a balance of text and graphics. It is important to keep text brief. Short, clear points convey your message to your audience better than rambling paragraphs of text. You can add text to slides by using text placeholders and text boxes. Text placeholders are predefined areas in slide layouts where you enter text. Text boxes are boxes you add to the slide layout to enter text where you want it. To add text to a text placeholder, click inside the text placeholder and type the text you want to add. Click outside the placeholder to deselect it. To edit text in a slide placeholder: Click the placeholder with the text you want to change. Click and drag across the text to select it. Type the new text for the placeholder. Click outside the placeholder to deselect it. To add a text box: Click the Insert tab. In the Text group, click the Text Box button. Click on the slide where you want the text to appear. Type your text. Click outside the text box to deselect it. tell me more Text placeholders are a part of the slide layout and cannot be added directly to a slide. You can add text placeholders to slide layouts only in Slide Master view. To add a text placeholder, first switch to Slide Master view. On the Slide Master tab, click the Insert Placeholder button and select Text. As you can see from the Insert Placeholder menu, you can add placeholders for pictures, charts, tables, SmartArt, media, and online images, as well as text.

understanding the content placeholder

A good presentation contains a balance of text, graphics, charts, and other subject matter. The content placeholder is a special type of placeholder that gives you a quick way to add a variety of material to your presentations. In PowerPoint, you can add several types of content to your slides through the content placeholder: To add content to a slide through the content placeholder: Click the icon of the type of content you want to add. The associated dialog appears. Add the content in the same manner as if you accessed the command from the Ribbon. tips & tricks When you add slides to a presentation, you can choose slides that are preformatted with content placeholders. Some slide layouts contain one content placeholder, but other layouts include multiple content placeholders, allowing you to add more than one content type to a slide.

adding slides to presentations

A presentation consists of several slides filled with text and graphics. If you start with a template, your presentation may include some slides ready to add content. But what if you need to add more information to your presentation? How do you add more slides? PowerPoint makes it easy. To add a slide to a presentation: On the Home tab, in the Slides group, click the New Slide button arrow. Select a slide layout from the New Slide gallery. Add your content to the slide. Continue adding and modifying slides until your presentation is complete. tips & tricks When you add slides through the New Slide gallery, each slide layout includes design elements from the presentation's theme. This helps create a consistent look and feel for the entire presentation. If you switch themes, the look of the new slide layouts will change to match that theme. tell me more There are a number of slide layouts for you to choose from, including title only slides, blank slides, title and content slides, comparison slides, picture with caption slides, and content with caption slides. another method To add a slide to a presentation, you can also: Click the top half of the New Slide button. Press Ctrl + M on the keyboard. NOTE: When you use either of these methods, the new slide added to the presentation will use the same layout as the last slide you added.

adding shapes

A shape is a drawing object that you can quickly add to your presentation. The PowerPoint Shapes gallery gives you access to a number of prebuilt shapes to add to your presentation. There are a number of types of shapes that you can add to slides, including lines, rectangles, block arrows, equation shapes, stars, banners, and callouts. To add a shape to a slide: On the Home tab, in the Drawing group, click the Shapes button and select an option from the Shapes gallery. The cursor changes to a crosshair. Click anywhere on the presentation to add the shape. Once you have added a shape to a presentation, there are a number of ways you can work with it: To resize a graphic: click a resize handle and drag toward the center of the image to make it smaller or away from the center of the image to make it larger. To rotate a graphic: click the rotate handle and drag your mouse to the right to rotate the image clockwise or to the left to rotate the image counterclockwise. To move a graphic: point to the graphic and when the cursor changes to the move cursor (), click and drag the image to the new location. tell me more When you insert a shape into a presentation, the Format tab under Drawing Tools displays. This tab is called a contextual tab because it displays only when a drawing object is the active element. The Format tab contains tools to change the look of the shape, such as shape styles, effects, and placement on the page. another method To add a shape, you can also click the Insert tab. In the Illustrations group, click the Shapes button. The most recently used shapes category displays in a shortened version of the Shapes gallery on the Ribbon. If the shape you want to use is displayed, you can click the shape to select it and add it to the slide without opening the full Shapes gallery.

creating a new presentation using a template

A template is a file with predefined settings that you can use as a pattern to create a new presentation of your own. Using a template makes creating a fully formatted and designed new presentation easy, saving you time and effort. There are templates available for sales presentations, product presentations, academic presentations, personal presentations, and almost any other type of presentation you can imagine. To create a new file from a template: Click the File tab to open Backstage view. Click New. PowerPoint includes a variety of templates that are copied to your computer when you install the application. These templates are always available from the New page. Additional templates that you download are also displayed on the New page, so your screen may look different than the one in Figure PP 1.9. Click each template preview picture for a brief description of the template. When you find the template you want to use, click a color option (if available) click the Create button. A new presentation opens, prepopulated with all of the template elements. You can search for more presentation templates online. (You must have an active Internet connection.) Near the top of the New page, in the Search for online templates and themes box, type a keyword or phrase that describes the template you want. Click the Start searching button (the magnifying glass image at the end of the Search for online templates and themes box). The search results display previews of the templates that match the keyword or phrase you entered. To further narrow the results, click one of the categories listed in the Categories pane at the right side of the window. Notice that each category lists the number of templates available. When you find the template you want, click it to display the larger preview with detailed information about the template, and then click Create. tell me more Some PowerPoint templates are design templates and contain a single slide with all the design elements included. Use one of these templates if you have planned out the content of your presentation. If you know the topic of your presentation but have not outlined the content, there are other presentations that include both the design elements and multiple slides for you to add your content.

clearing formatting

After you have applied a number of character formats and effects to text, you may find that you want to return your text to its original formatting. You could perform multiple Undo commands on the text, or you could use the Clear All Formatting command. The Clear All Formatting command removes any formatting that has been applied to text, including character formatting, text effects, and styles, and leaves only plain text. To remove formatting from text: Select the text you want to remove the formatting from. On the Home tab, in the Font group, click the Clear All Formatting button. tips & tricks If you clear the formatting from text and then decide that you want to keep the formatting that was removed, you can use the Undo command to apply the previous formatting to the text.

changing slide layouts

After you have created your presentation, you can modify the information displayed on an individual slide. If you add or delete elements, you may want to change the slide layout to accommodate the new content. PowerPoint comes with a number of slide layouts for you to use. Choose the one that best suits the content for each slide. To change the slide layout: Select the slide you want to change. On the Home tab, in the Slides group, click the Slide Layout button. Select a slide layout from the Slide Layout gallery. tips & tricks Once you have selected a new slide layout, you can move and resize placeholders to fit your content. If you have made a number of changes and decide you want to undo your changes, you can revert the slide to its original design. Click the Reset button on the Home tab in the Slides group to return the slide layout to its default layout. another method To change the layout of a slide, you can also right-click any area of the Slide pane without a placeholder, point to Layout, and select a slide layout.

adding audio

An audio file, such as music or sound effects, can enhance your slides, making them more engaging to your audience. You can add audio to a presentation by inserting sound files from your computer. To insert sound files from your computer: Click the Insert tab. In the Media group, click the Insert Audio button and select Audio on My PC... The Insert Audio dialog opens. Navigate to the file location, select the file, and click Insert. The sound icon along with a playbar appears on the slide. When you add a sound to a slide, the Audio Tools contextual tabs display. These tabs contain commands for working with sound objects in PowerPoint: The Format tab allows you to change the look of the sound icon in the presentation, including applying artistic effects and Quick Styles to the icon. The Playback tab provides tools for editing the audio file within PowerPoint. From the Playback tab, you can change the slide show volume, fade the audio in and out, loop the sound, and preview the sound. When you add a sound to a slide, a sound icon is added to the slide. When you run your presentation, this icon will display as part of the slide, and a play bar will display when you rest your pointer over it. To hide the icon: Click the Playback tab under Audio Tools. In the Audio Options group, click the Hide During Show check box. Click the Play in Background button to hide the icon and play bar, play the sound file automatically, and play it across all slides in a continuous loop. tips & tricks Rest your mouse over an icon in the Insert Audio dialog to hear a sample of the sound file. tell me more There are a number of audio file types you can choose to add to your presentations. Some of the more common types include MP3 audio file (mp3), MP4 Audio, Windows audio file (wav), and Windows Media Audio file (wma).

adding online pictures

In 2017, Microsoft released an update to the Online Pictures feature in Word, changing how this skill is done. This page has been revised to teach the updated version of the feature. In addition to adding pictures from your computer, you can also search online to find more pictures to add to presentations. Using PowerPoint's Online Pictures feature, you can search for pictures through Bing Image Search, or from your OneDrive. When you search using Bing Image Search, you will be searching for images from across the Internet and will return images that have the Creative Commons licensing tag. Searching for images on your OneDrive will return images that you have added to your OneDrive for use in presentations. To insert an image using Bing Image Search: Click the Insert tab. In the Illustrations group, click the Online Pictures button. The Online Pictures dialog opens. Type a word describing the image you want to search for in the Search box and click the Search button. PowerPoint displays thumbnail results that match the search criteria. Click a thumbnail to select it and click the Insert button to add the image to your presentation. If you do not have an updated version of Office 365, your Online Pictures dialog may look different than the one here, but the general steps for searching for online images still apply. tips & tricks If you use Bing Image Search, you will be searching the Internet for images that have been filtered based on the Creative Commons licensing system. However, the results you see may not include images that are royalty free. Always check the source of the image to be sure you use only images in your presentations that you know you have the proper rights to use. tell me more In previous versions of PowerPoint, you were able to search Microsoft's free Clip Art collection. In 2014, Microsoft stopped offering access to this collection of images. another method To open the Online Pictures dialog, you can also click the Online Pictures icon in the content placeholder.

changing line spacing

Line spacing is the white space between lines of text. The default line spacing in Microsoft PowerPoint 2016 is 0.9 line. This line spacing is a good choice to use for the items on a slide. It is a little tighter vertically than single spacing, giving you more room for text in a placeholder without crowding the text. Other commonly used spacing options include single spacing, double spacing, and 1.5 spacing. When you increase the line spacing, you are adding more white space between the items on the slide. To change line spacing: Select the text you want to change. On the Home tab, in the Paragraph group, click the arrow next to the Line Spacing button. Select the number of the spacing you want. tips & tricks You can control how much spacing appears before and after text through the Paragraph dialog: Click the Line Spacing button and select Line Spacing Options... In the Paragraph dialog, in the Spacing section, click the Before and After arrows to adjust the spacing between text. another method You can also change line spacing from the Paragraph dialog: Click the Line Spacing button and select Line Spacing Options... In the Paragraph dialog, in the Spacing section, click the Line Spacing arrow and select an option.

adding numbered lists

Numbered lists are used to organize information that must be presented in a certain order, such as step‐by‐step instructions. When you apply numbering formatting to a list, PowerPoint displays a number or letter next to each list item using the format you chose. You can choose to number lists using Arabic numbers (1, 2, 3), Roman numerals (I, II, III), or letters (A, B, C). To add a numbered list to a slide: Select the text you want to display in a list. On the Home tab, in the Paragraph group, click the arrow next to the Numbering button. Select a numbering style from the gallery. tips & tricks Sometimes you will want to add more items to an existing list. To add another item to the list, place your cursor at the end of an item and press Enter to start a new line. The list will renumber itself to accommodate the new item. tell me more To change the numbering list type, click the Numbering button arrow and select an option from the Numbering Library. another method To add a numbered list, you can also right‐click the selected text, point to Numbering, and select a style from the submenu.

using format painter

PowerPoint gives you the ability to apply complex formatting to objects. If you want to use the same formatting for more than one object, you could select the second object and reapply all the effects to create the final result, or you could use Format Painter to copy the formatting from one object to another. To use Format Painter: Select the object that has the formatting you want to copy. On the Home tab, in the Clipboard group, click the Format Painter button. Click the object that you want to apply the formatting to. The formats are automatically applied to the second object. If you want to apply the formats more than once, double-click the Format Painter button when you select it. It will stay on until you click the Format Painter button again or press Esc to deselect it. tips & tricks If you are copying formatting from a text box, click in the text (so the text box appears with a dashed line around it) to copy and paste the formatting of just the text. Click the edge of the text box (so it appears with a solid line around it) to copy and paste the formatting of the entire text box. another method To activate Format Painter, you can also right-click the text with formatting you want to copy and click the Format Painter button on the Mini toolbar. If you are copying the formatting on a picture, you will not see the Mini toolbar.

understanding views

PowerPoint has four main ways to view your presentation: Normal view, Slide Sorter view, Reading view, and Slide Show view. Normal view is the view in which you will typically create and edit your content. Slide Sorter view displays thumbnail pictures of the slides in your presentation and is useful in rearranging the order of the slides. Reading view allows you to run your presentation within the PowerPoint application window. Slide Show view displays your slides full screen and allows you to see your presentation the way your audience will see it. The easiest way to switch between views is to click one of the view buttons located at the right side of the status bar, near the zoom slider. Click the Normal view button to add or edit content. Click the Slide Sorter view button to view thumbnails of your presentation. Click the Reading view button to view your presentation within the current PowerPoint window. Click the Slide Show view button to view your presentation at full screen as your audience will. To exit Slide Show view, press the Esc key on the keyboard. tips & tricks When you first open a presentation, PowerPoint will display your slides so they fit in the Slide pane. The zoom slider (located at the bottom of the PowerPoint window) allows you to change how your slides are displayed in the Slide pane. Use the zoom slider to magnify your slides to check alignment of text and graphics or to see how your slides will appear when you play your presentation. tell me more In addition to the four main views, PowerPoint also includes the following: Notes Page view - Allows you to add notes for each slide in your presentation. Each slide appears on its own screen with a large text area for your notes about the slide. The text you type in Notes Page view will not appear when you are playing your presentation. However, you can choose to print your notes along with your slides to hand out to your audience. Master views - Include Slide Master view, Handout Master view, and Notes Master view. The master views contain universal settings for the presentation. If you want to make changes that will affect the entire presentation, you should use a master view. another method To switch views, you can also click the View tab and click a view button in the Presentation Views group. To switch to Slide Show view, you can also click the Slide Show tab and click a button in the Start Slide Show group.

adding smartart

SmartArt is a way to take your ideas and make them visual. Where presentations used to have plain bulleted and ordered lists, now they can have SmartArt. SmartArt images are visual diagrams containing graphic elements with text boxes in which you enter information. Using SmartArt not only makes your presentation look better but also helps convey the information in a more meaningful way. To insert a SmartArt diagram: Click the Insert tab. In the Illustrations group, click the Insert a SmartArt Graphic button. In the Choose a SmartArt Graphic dialog, click a SmartArt graphic type. Click OK. The SmartArt diagram is added to the slide. Each shape in the diagram includes a text placeholder. Click [Text] in a shape and enter the text for the item. Enter the text for all the shapes in the diagram. There are eight categories of SmartArt for you to choose from: List —Use to list items that do not need to be in a particular order. Process —Use to list items that do need to be in a particular order. Cycle —Use for a process that repeats over and over again. Hierarchy —Use to show branching, in either a decision tree or an organization chart. Relationship —Use to show relationships between items. Matrix —Use to show how an item fits into the whole. Pyramid —Use to illustrate how things relate to each other with the largest item being on the bottom and the smallest item being on the top. Picture —Use to show a series of pictures along with text in the diagram. tips & tricks When choosing a SmartArt diagram, it is important that the diagram type suits your content. In the Choose a SmartArt Graphic dialog, click a SmartArt type to display a preview of the SmartArt. The preview not only displays what the diagram will look like but also includes a description of the best uses for the diagram type. another method To insert a SmartArt diagram, you can also click the SmartArt icon in a content placeholder.

adding pictures

Sometimes adding a photograph or an illustration to a slide will convey a message better than text alone. Use the Insert Picture dialog to insert pictures you created in another program or downloaded from your smartphone or digital camera into your presentation. To insert a picture from a file: Click the Insert tab. In the Images group, click the Pictures button. The Insert Picture dialog opens. Navigate to the file location, select the file, and click Insert. tell me more You can create a slide show of photographs including captions using PowerPoint's Photo Album feature. On the Insert tab, in the Images group, click the Photo Album button. Use the Photo Album dialog to add photos, create captions, and modify the layout. Click the Create button to create the photo album as a new presentation. another method To open the Insert Picture dialog, you can also click the Pictures icon in the content placeholder.

adding wordart

Sometimes you'll want to call attention to text that you add to a slide. You can format the text by using character effects, or if you want the text to really stand out, you can use WordArt. WordArt Quick Styles are predefined graphic styles you apply to text. These styles include a combination of color, fills, outlines, and effects. Be sure to limit the use of WordArt to a small amount of text. Overuse of WordArt can be distracting to your audience. To add WordArt to slides: Click the Insert tab. In the Text group, click the WordArt button and select a Quick Style from the gallery. Begin typing to replace the text "Your Text Here" with the text for your slide. After you have added WordArt to your presentation, you can modify it just as you would any other text. Use the Font box and Font Size box on the Home tab to change the font or font size of WordArt. tips & tricks When you add WordArt to a slide, it will appear centered in the middle of the slide. To move the WordArt you added, point to the WordArt and when the cursor changes to the move cursor , click and drag the WordArt to the new location.

aligning text

Text alignment refers to how text is lined up with regard to the left and right edges of a slide. Left alignment aligns the text on the left side, leaving the right side ragged. Center alignment centers each line of text relative to the margins. Right alignment aligns the text on the right side, leaving the left side ragged. Justified alignment evenly spaces the words, aligning the text on the right and left sides of the printed page. To change the alignment of text: Click in the text you want to change. On the Home tab, in the Paragraph group, click an alignment button. Vertical alignment refers to how text is aligned with regard to the top and bottom of the placeholder. Top alignment places the text at the top of the placeholder. Middle alignment centers the text vertically in the placeholder. Bottom alignment places the text at the bottom of the placeholder. To change the vertical alignment of text: Click in the text you want to change. On the Home tab, in the Paragraph group, click the Align Text button and select an option: Top, Middle, or Bottom. tips & tricks When creating presentations, it is important to use consistent text alignment on every slide. For example, if a slide's title area is center-aligned, then every title throughout the presentation should also be center-aligned. tell me more Bulleted and numbered lists are typically left-aligned. When you apply left alignment to a list, the bullets and numbers align vertically, giving your slide a precise, organized appearance. another method To align text, you can also use the following keyboard shortcuts: Align Left— Ctrl + L Center— Ctrl + E Align Right—Ctrl + R Justify— Ctrl + J To left-align, center-align, or right-align text, you can right-click the text and click an alignment button on the Mini toolbar.

using cut paste

The Copy command is great if you want to duplicate content in your presentation, but what if you want to move content from one place to another? The Cut command is used to move text and other objects within a file and from one file to another. Text or an object that is cut is removed from the file and placed on the Clipboard for later use. You can then use the Paste command to insert the text or object into the same presentation, another presentation, or another Microsoft Office file. To cut text and paste it into the same presentation: Select the text to be cut. On the Home tab, in the Clipboard group, click the Cut button. Place the cursor where you want to insert the text from the Clipboard. On the Home tab, in the Clipboard group, click the Paste button. another method To apply the Copy or Paste command, you can also use the following shortcuts: Cut = Press Ctrl + X on the keyboard, or right-click and select Cut. Paste = Press Ctrl + V on the keyboard, or right-click and select Paste.

using copy and paste

The Copy command places a duplicate of the selected text or object on the Clipboard but does not remove it from your presentation. You can then use the Paste command to insert the text or object into the same presentation, another presentation, or another Microsoft Office file, such as an Excel workbook or a Word document. To copy text and paste it into the same presentation: Select the text to be copied. On the Home tab, in the Clipboard group, click the Copy button. Place the cursor where you want to insert the text from the Clipboard. On the Home tab, in the Clipboard group, click the Paste button. These same steps apply whether you are copying and pasting text, pictures, shapes, video files, or any type of object in a presentation. tell me more The Paste button has two parts—the top part of the button pastes the most recently copied item into the current file. If you click the bottom part of the button (the Paste button arrow), you can control how the item is pasted. Each type of object has different paste options. For example, if you are pasting text, you may have options to keep the source formatting, merge the formatting of the source and the current presentation, or paste only the text without any formatting. another method To apply the Copy or Paste command, you can also use the following shortcuts: Copy = Press Ctrl + C on the keyboard, or right-click and select Copy. Paste = Press Ctrl + V on the keyboard, or right-click and select Paste.

using the slides tab

The Slides tab displays thumbnails of all the slides in a presentation. Use the Slides tab to quickly navigate between slides, rearrange the slide order, and review and edit content. To make changes to a specific slide, it must first be displayed in the Slide pane. To navigate to a slide using the Slides tab: Click the thumbnail of the slide you want to display. The slide appears in the Slide pane ready for editing. tell me more Each thumbnail in the Slides tab has a number next to it. This number is the slide's place in the presentation. When you rearrange slides, PowerPoint automatically renumbers the slides for you. If the slide number appears faded with a slash through it, this indicates that the slide is in a hidden state and will not display in the presentation when played normally. In addition, if a star appears next to the slide number, this indicates that either a transition or an animation has been applied to the slide. another method To navigate between slides one slide at a time, you can also: Click the Next Slide and Previous Slide buttons on the vertical scroll bar in the Slide pane. Click a slide on the Slides tab and press the up and down arrow keys on the keyboard.

changing the color of text

The presentation's theme controls the color of the various slide elements. But what if you want a particular word to stand out on a slide? Adding color to text in your presentation adds emphasis to certain words and helps design elements stand out for your audience. It is important to be selective when adding color to text in your presentation. Using too many colors can often be distracting to your audience, and your message can be lost. To change the color of the text: Select the text to be changed. On the Home tab, in the Font group, click the arrow next to the Font Color button. Click the color you want. tips & tricks When you change the color of text, the Font Color button changes to the color you selected. Click the Font Color button to quickly apply the same color to other text in the presentation. If you want to change text to a color that appears on your slide, click the Eyedropper at the bottom of the palette. The cursor changes to the shape of an eyedropper. Click a color on the slide to change the font color to that color. tell me more Theme colors are a group of predefined colors that work well together in a document. When you apply a theme in PowerPoint, you can then choose from a number of color variants for applying to slide elements. When you change the color variants in a presentation, the color palette changes and displays only colors that are part of the theme colors. another method To change the color of text, you can also right-click the text, click the arrow next to the Font Color button on the Mini toolbar, and select an option.

adding video

Today, almost everyone with a smartphone has the ability to take digital videos. Now more than ever you can take your own video, save it to your computer, and then add it to your presentations. If you have a video file you want to use in your presentation, you can add the file to your presentation from your computer. When you add a video file, PowerPoint adds the image of the first frame of the video with the playback controls under it. To add video from your computer: Click the Insert tab. In the Media group, click the Insert Video button and select Video on My PC... The Insert Video dialog opens. Navigate to the file location, select the file, and click Insert. When you add a video to a slide, the Video Tools contextual tabs display. These tabs contain commands for working with video objects in PowerPoint: The Format tab allows you to change the look of the video frame in the presentation, including applying artistic effects and Quick Styles. The Playback tab provides tools for editing the video file within PowerPoint. From the Playback tab, you can change the video volume, fade the video in and out, loop the video, and preview the video. tips & tricks When you add a video to a presentation, it is treated as if it is a picture. You can move and position the video using alignment guides, as well as apply picture Quick Styles from the Picture Tools Format tab. tell me more There are a number of video file types you can choose to add to your presentations. Some of the more common types include QuickTime (mov) and MPEG (mp4). another method You can also add a video from your computer using the content placeholder. Click the Insert Video button in the content placeholder. In the dialog that opens, click the Browse... button next to From a file.

adding charts

When creating a PowerPoint presentation, you will want to display your data in the most visual way possible. One way to display data graphically is by using charts. A chart takes the information you have entered in a spreadsheet and converts it to a visual representation. In PowerPoint, you can create a wide variety of charts, including bar charts (both stack and 3-D), pie charts, column charts, scatter charts, and line charts. To add a chart to a presentation: Click the Insert tab. In the Illustrations group, click the Add a Chart button. In the Insert Chart dialog, click a chart type category to display that category in the right pane. Click a chart type in the right pane to select it. Click OK to add the chart to the slide. PowerPoint automatically opens the Chart in Microsoft PowerPoint dialog. Think of this dialog as a simplified spreadsheet where you can enter the data for your chart. The dialog opens with sample data entered for you. Replace the sample data with your own data. Click the Close button to return to PowerPoint to see your finished chart. tell me more As you enter data in the Chart in Microsoft PowerPoint dialog, PowerPoint will update the chart as you enter data and move from cell to cell in the spreadsheet. another method To open the Insert Chart dialog, you can also click the Insert Chart icon in the content placeholder on the slide.

aligning objects

When designing a presentation, it is important to place your slide objects so they will have the most impact on your audience. Any objects that appear in a straight line should be aligned to ensure they are precisely placed. You can also distribute objects on a slide ensuring they are evenly spaced. To align objects on a slide: Select the objects you want to align. To select more than one object, click the first object, press the Shift key, click the second object, and release the Shift key. On the Picture Tools Format tab, in the Arrange group, click the Align button. Verify the Align Selected Objects option is selected and select an option: The Align Left, Align Center, and Align Right commands align objects along an invisible vertical line. The Align Top, Align Middle, and Align Bottom commands align objects along an invisible horizontal line. To distribute objects on a slide: Select the objects you want to align. On the Picture Tools Format tab, in the Arrange group, click the Align button. Select Align to Slide. The Distribute Horizontally and Distribute Vertically options become active. Click the Align button again and select an option. tips & tricks From the View tab you can display gridlines in the Slide pane, which is helpful when you have many objects you want to align. tell me more You can use these same steps to align drawing objects. On the Drawing Tools Format tab, in the Arrange group, click the Align button and select an option. another method To align objects on a slide, you can also: Click the Drawing Tools Format tab for drawing objects or click the Picture Tools Format tab for pictures. In the Arrange group, click the Align button and select an option.

importing slides from a word outline

When organizing the content for a presentation, you may find it helpful to write your text in a Word document and then import it into PowerPoint. Use heading styles in the Word document to ensure that the content will convert to a presentation in a uniform manner. Each Heading 1 style becomes the title on the slide, and each Heading 2 style becomes the main text on the slide. After you have saved the Word document, you can then import the content, creating the base slides for your presentation. To insert slides from a Word outline: Click in the presentation where you want to insert the slides. On the Home tab, in the Slides group, click the arrow below the New Slide button and select Slides from Outline... In the Insert Outline dialog, select the file you want to insert. Click the Insert button. The slides are added to the presentation based on the heading styles in the Word document. tips & tricks When you insert an outline, all the slides will use the default slide design. Click the Layout button on the Home tab to change the layout of a slide. Click the Design tab to make any changes to a slide's design. tell me more You can import many file formats from Word, including Word documents (both .docx and .doc), plain text (.txt), rich text format (.rtf), and HTML (.htm).

using the outline view

When working on a presentation, it's easy to focus on the graphic elements of your slides. Adding graphics, transitions, and animations may seem important, but the foundation of an effective presentation is a focused message. When working with text on slides, it is a good idea to keep the amount of text on each slide balanced and to concentrate on one clear message per slide. The Outline view displays the text from your slides in an outline, allowing you to concentrate on the text aspect of your slides without being distracted by the graphic elements. Use the Outline view to enter and edit your text directly in the outline. To use the Outline view: Click the View tab. In the Presentation Views group, click the Outline View button. Click in the text you want to change. Type the new text for the slide. The Slide pane to the right updates with the new text. In the Presentation Views group, click the Normal View button to return to Normal view. tips & tricks If your slides include a large amount of text, you can make the Outline pane wider to make it easier to write and edit your content. To change the width of the Outline pane, place your cursor over the right edge of the pane. When the cursor changes to the resize cursor, click and drag the mouse to the right to make the pane wider or to the left to make the pane narrower.

adding columns to placeholders

When you add a list to a slide, the items in the list are displayed in a single column. This is fine if you have a few items in the list, but what if your list includes more items than will easily fit in a single vertical column? You can apply columns to text, giving you the flexibility of displaying lists across a slide. To apply columns to text: Select the text placeholder containing the list you want to convert. On the Home tab, in the Paragraph group, click the Add or Remove Columns button and select an option: One Column, Two Columns, or Three Columns. After you have applied the columns to the text placeholder, you can resize the text placeholder, making it wider or shorter to even out the number of items in each column. tips & tricks In the Columns dialog, you can increase the number of columns to more than three. You can also control the spacing between the columns of text on the slide. To open the Columns dialog, click the Add or Remove Columns button and select More Columns... tell me more Applying columns to text is a feature that was introduced in PowerPoint 2007. In older versions of PowerPoint, you needed to create a separate placeholder for each column of text to achieve the same effect. Although this method achieved the same visual effect, it made it cumbersome to add, delete, or reorder items in the placeholders.

applying character effects

When you add text to a slide, it is formatted according to the slide design. But what if you want the text to look different from the preset design? You can call attention to text in your presentation by using the bold, italic, underline, strikethrough, or shadow character effects. Remember, these effects are used to emphasize important text and should be used sparingly. To add character effects to your text, on the Home tab, in the Font group: Table has the following 3 Columns: Column, Column, Column. Command Keyboard Shortcut Description Bold Ctrl + B Gives the text a heavy appearance Italic Ctrl + I Slants the text to the right Underline Ctrl + U Draws a line under the text Text Shadow NA Applies a simple shadow to the text Strikethrough NA Draws a line through the center of the text When text has the bold, italic, underline, shadow, or strikethrough effect applied to it, the button highlights on the Ribbon. To remove the effect, click the highlighted button. tips & tricks Character spacing refers to the amount of horizontal space that appears between characters when you type. In some cases, you will want to make the characters closer together to fit better on-screen. In other cases, you will want to make the characters farther apart for a visual effect. To change the spacing of the characters in text, in the Font group, click the Character Spacing button and select an option. another method You can also apply character effects through the Font dialog. To open the Font dialog, on the Home tab, in the Font group, click the dialog launcher. To apply the bold, italic, or underline effect, you can also: Right-click the text you want to change. Click the Bold, Italic, or Underline button on the Mini toolbar.

using gridlines and the ruler

When you are designing slides in your presentation, aligning placeholders and images can be the difference between a polished presentation and one that looks thrown together. Use PowerPoint's rulers and gridlines as visual tools to check the placement of text and images on your slides. The ruler allows you to control the placement of text in placeholders, including tabs and indents. Gridlines are a series of dotted vertical and horizontal lines that divide the slide into small boxes, giving you visual markers for aligning placeholders and images. To display gridlines: Click the View tab. In the Show group, click the Gridlines check box to select it. Click the Gridlines check box again to hide the gridlines. To display the ruler: Click the View tab. In the Show group, click the Ruler check box to select it. Click the Ruler check box again to hide the ruler. tell me more The grid and ruler are visible only when you are working on the presentation. They do not appear when you show the presentation in Slide Show view or when you print handouts.

adding bulleted points

When you create a PowerPoint presentation, limit each point you want to discuss to a few words. When you give your presentation, you can expand on the information displayed on your slide. This will keep your audience engaged and focused on what you are saying rather than reading your slides. When you create slides, you will notice that text is organized in bulleted lists. Bulleted lists are used to organize information that does not have to be displayed in a particular order. To add a bulleted list to a slide: Select the text you want to display in a list. On the Home tab, in the Paragraph group, click the arrow next to the Bullets button. Select a bullet style from the gallery. tips & tricks Sometimes you will want to include subpoints in your bulleted and numbered lists. When a list includes point and subpoints, it is called a multilevel list. In PowerPoint, you can create a multilevel list by demoting and promoting points in lists. To move a point down a level in a list, click the Increase Indent button. To move a point up a level in a list, click the Decrease Indent button. another method To add a bulleted list, you can also right-click the selected text, point to Bullets, and select a style from the submenu.

changing the size of images

When you first add an image to a slide, more than likely it is not the size you want. It will either be too small or too large. You can resize images in a presentation by either manually entering the values for the size of the picture or by dragging a resize handle on the image to resize it. To resize a picture by manually entering values: Select the picture you want to resize. Click the Picture Tools Format tab. In the Size group, type a value in the Width or Height box to resize the picture. Press Enter to resize the picture. To resize an image using the drag method: Select the picture you want to resize. Point to one of the resize handles on the image. When the mouse changes to the resize cursor, click and drag the mouse: Drag the mouse toward the center of the image to make it smaller. Drag the mouse away from the center of the image to make it larger. When the image is the size you want, release the mouse button. tips & tricks When resizing by dragging, be sure to use one of the resize handles on the four corners of the picture to maintain the aspect ratio of the picture. If you use a resize handle along one of the sides of the picture, you will be resizing the width of the picture only. If you use a resize handle along the top or bottom of the picture, you will be resizing the height of the picture only. When you enter a value in the Width or Height box on the Ribbon, the value in the other box will change to maintain the aspect ratio for the picture. tell me more You can use these same steps to resize drawing objects. On the Drawing Tools Format tab, in the Size group, enter the size values in the Shape Height and Shape Width boxes.

creating tables in presentations

When you have a large amount of information on one slide, you will want to organize the data so they are easier for your audience to understand. A table helps you organize information for effective display. Tables are organized by rows, which display horizontally, and columns, which display vertically. The intersection of a row and a column is referred to as a cell. Tables can be used to display everything from dates in a calendar to sales numbers to product inventory. To add a table to a slide: Click the Insert tab. Click the Table button. Select the number of cells you want by moving the cursor across and down the squares. When the description at the top of the menu displays the number of rows and columns you want, click the mouse. The table is inserted into your presentation. Place the cursor in the cell where you want to enter the data. Type the data just as you would in normal text. Press Tab to move to the next cell and enter more data. Continue pressing Tab until all data are entered. tell me more When you add a table to a slide, the Table Tools contextual tabs display. These tabs contain commands for working with tables. From the Design tab, you can modify the rows and columns, apply table styles and effects, and change the table's borders. From the Layout tab, you can delete and add rows and columns, change the alignment of text in cells, change the size of cells, and change the size of the table. another method To add a table from the Insert Table dialog: Click the Table button and select Insert Table... Click the Insert Table icon in the content placeholder. In the Insert Table dialog, enter the number of rows and columns for your table. Click OK to add the table to the slide.

intro to powerpoint

Whether used for a sales pitch or as a teaching tool, a presentation incorporating graphics, animation, sound, and video is much more compelling than paper handouts or a "talking head" lecture. Microsoft Office PowerPoint 2016 enables you to create robust multimedia presentations. A presentation is made up of a series of slides. Each slide contains content, including text, graphics, audio, and video. You can then manipulate that content by adding transitions, animations, and graphic effects. Before diving in and creating a presentation, you should familiarize yourself with some of PowerPoint's basic features. When you first start PowerPoint, the presentation is shown in the working space, or Normal view. You will notice the working space is divided into three areas: Slides tab—Displays thumbnails of the slides in the presentation. Slide pane—Area where you can modify slides, including adding and formatting text, images, SmartArt, tables, charts, and media. Notes pane—Area where you can type notes about the current slide displayed in the Slide pane. The text you type in the Notes pane will not appear when you play your presentation. Each slide contains placeholders for you to add content to, including : Title—Use to display the title of the presentation or the title for the slide. Subtitle—Use to display the subtitle of the presentation. Text—Use to add text to a slide. Be sure to keep your points brief, and use bulleted lists to emphasize text. Tables—Organize information in a table to give your audience a clear picture of your data. Charts—Use charts to create a visual display of your information. SmartArt—Use to display lists in a more graphic format, including processes, cycles, hierarchical diagrams, and matrices. Pictures—Add your own photographs or other images to slides. Online Pictures—Add illustrations or photographs from online resources, such as Bing Image Search or your OneDrive. Video—Add video files from a file or from an online resource. Presentations can be simple or complex, but they all follow some basic steps: tips & tricks You do not need to be a graphic artist to create beautiful presentations that will impress your audience. PowerPoint comes with a number of pre-built templates, effects, and animations that you can quickly apply to content to make it more engaging for your viewers. tell me more In past versions of PowerPoint, the default aspect ratio for slides was 4:3. In PowerPoint 2013, Microsoft changed the default aspect ratio to widescreen 16:9. A 4:3 slide has a squarer appearance, while a 16:9 slide is more rectangular in shape with the width being much longer than the height. In PowerPoint 2010 and earlier versions, the Notes pane was displayed by default. In PowerPoint 2013, this changed so the Notes pane is hidden by default. To display the Notes pane, click the Notes button at the bottom of the PowerPoint window.