Technology Midterm

Which Chart Tools tab is used to select an individual chart element so that you can change its fill color?

You can use the Chart Elements list within the Current Selection group on the Chart Tools Format tab to select a specific chart element. Once selected, click Shape Fill to select the desired fill color.

Which option is used to automatically change the global settings on all slides in a presentation?

You work with the Slide Master when you want to apply global settings to your presentation. When you make changes to the Slide Master, PowerPoint applies them to all the slides in your presentation.

When copying and pasting a chart from Excel, which paste option creates an editable copy of the chart in the presentation file and breaks the connection to the source file?

Embed Workbook creates an editable copy of the chart and breaks the connection to the source file. When pasting a chart, CTRL+V creates a linked chart. Pasting the chart as a picture, inserts a screenshot of the copied chart.

What does formatting characters refer to?

Formatting Characters, Obj 2.1.1, 2.2.4, 2.2.5 Formatting characters refers to the process used to enhance the appearance of text characters on screen or in print.

What appears in the Available Windows list when you want to insert a screenshot?

Inserting Screenshots, Obj# 5.1.3 Screens in the Available Windows list are any programs that are open and available to capture as a screenshot.

How can you insert a copyright symbol?

Inserting Special Characters, Obj 2.1.4 To insert the copyright symbol, you can click Symbol in the Symbols group of the Insert tab, and click the symbol from the palette of commonly used symbols; you can also click More Symbols to open the Symbol dialog box, then click the Special Characters tab and click this symbol from the list. If you know the keystroke shortcut, you can type (c) to have Word automatically change the text to ©.

To generate a bibliography for all sources, which style would you use from the Bibliography drop down list?

Inserting a Bibliography, Obj# 4.1.5 Use the Bibliography style to generate a bibliography for all the sources cited in the document, regardless of how much information was entered for each source.

Why use the Insert Cover Page feature instead of creating your own title page?

Inserting a Cover Page, Obj# 4.2.3 Word provides a tool to insert a cover page using many of the common features found on cover pages frequently used for business or academic reports.

What is the simplest way to create a table of contents automatically?

Inserting a Table of Contents, Obj# 4.2.1, 4.2.2 The fastest and simplest way to create a table of contents automatically is to apply Word's standard heading styles (Headings 1 through 9) to the titles in the document.

Why might you want to erase the borders between particular cells in a table?

Inserting a Table, Obj# 3.1.3 You can erase the border between two adjacent cells to create a wider or taller cell.

Which printer options would you use to print only specific pages of a document?

Preparing to Print, Obj 1.5.1 To print only specific pages, click the Print All Pages option and select Custom Print, or type the page numbers (or a range) in the Pages box.

___________________ ________________ allows you to view your presentation with your speaker notes on one computer (your laptop, for example) while the audience views the note-free presentation on a different monitor or projected on a screen.

Presenter View allows you to view your presentation with your speaker notes on one computer (your laptop, for example) while the audience views the note-free presentation on a different monitor or projected on a screen.

When would you use the Mark Areas to Keep command?

Removing the Background, Obj 5.2.3 When you click Remove Background, Word displays the Background Removal ribbon and automatically marks what makes up the background of the picture and highlights it for reference. Anything that appears "shaded over" by the background will be removed as part of the background. If you want to keep or remove areas that were not automatically selected, you can use the Mark Areas to Keep or Mark Areas to Remove tools in the Refine group to mark the specific areas you want to keep or remove.

What is the purpose of the circular handle that appears when you select an object?

Rotating the Picture, Obj# 5.2.4 When an object is selected, the circular handle enables you to rotate the picture including flipping it.

Which of the following statements about compressing pictures is NOT true?

Scaling an image to a smaller size does not decrease the image file size. Compressing pictures can be effective with images you have scaled to a smaller size or when you will be emailing your presentation.

Which of the following options is used to organize related slides into groups that can be formatted, arranged or deleted at the same time?

Sections allow you to organize related slides into groups that can be formatted, arranged or deleted at the same time.

Which key can you use to size a picture proportionally?

Sizing a Picture, Obj #5.2 To size the picture proportionally using a handle, press and hold the SHIFT key as you drag the handle.

Which File tab option allows you to create presentation handouts in Word?

To export presentation handouts to Microsoft Word, on the File tab, click Export, and select Create Handouts and then under Create Handouts in Microsoft Word, click Create Handouts.

Which option is used to incorporate an individual slide from a file containing an existing presentation into your presentation?

To incorporate slides from an existing presentation, on the Home tab, in the Slides group, click the New Slide arrow and click Reuse Slides.

To insert a new row (but not a column) in a table, go to the last cell of the table and press:

To insert a new row (but not a column) in a table, go to the last cell of the table and press TAB.

Which Ribbon option allows you to insert slides using a Word file?

To insert slides using a Word file, click the Home tab, in the Slides group, click the arrow for New Slide, and select Slides from Outline.

To modify a slide's rehearsed timing, select the slide and then, on the ______________ tab, in the Timing group, click After and increase or reduce the amount of time.

To modify a slide's timing, select the slide or slides and then, on the Transitions tab, in the Timing group, click After and increase or reduce the amount of time.

When might you want to save a file as the Word 97-2003 file format?

Understanding Word and file Types, Save a file in a format other than Word 2016 when you need to share the file with someone who may not have Word 2016, but still want them to open the file in a word processing program.

Which option is used to reply to a comment?

To reply to a comment, click to select the comment and then in the Comments Pane, type your reply in the Reply box and then click outside the comment or press TAB to finish.

To reposition a shape, hold ___________ and press arrow keys to make smaller movements.

To reposition a shape, hold CTRL and press arrow keys to make smaller movements.

Which option is used to run the Accessibility Checker?

To run the Accessibility Checker, on the File tab, click Info, under Inspect Presentation, click Check for Issues and then click Check Accessibility.

How can the AutoCorrect feature help you focus on entering text?

Using AutoCorrect to Replace Items, Obj 2.1.3 AutoCorrect enables you to correctly enter text you commonly misspell and enables you to type a few letters that will be automatically replaced with a larger block of text that may be difficult for you to type.

What would be an example of the type of information you might enter in a file's properties to identify the contents of the file?

Using Document Properties, You can enter information into any of the fields of a file's properties, including the name of the author, keywords to find the file using a search option, or details about the file. You can also assign a category for the file.

Why might you choose to apply a document style set to a document instead of applying individual styles?

Using Document Style Sets, Obj 1.3.3 You might want to apply a document style set to a document when you want Word to apply a coordinated set of styles for a particular report.

Which note type is usually found at the bottom of the page where it is referenced?

Using Footnotes or Endnotes, Obj# 4.1.1., 4.1.2 Footnotes usually appear at the bottom of the page where the footnote marker was inserted.

How can showing the formatting codes be beneficial?

Using Show/Hide ¶, Obj 1.4.6 Showing the formatting codes when you edit a document can help you identify where there may be changes needed in the document such as extra blank lines, why tabbed values do not align correctly, or where there are two or more spaces between words.

Why might you use the Text Box to insert a box for a quote instead of drawing one in the document?

Using Text Boxes, Obj# 5.1.4 The styles shown here were compiled from the most common types of uses for text boxes in business documents.

Why might you want to convert text to WordArt?

Using WordArt, Obj 2.2.7 Convert text to WordArt when you want to emphasize the text using features and special effects (such as glow, outline color and thickness, or fill color) that are not available through the ribbon or the Font dialog box.

Why should you inspect a document before sharing it with others?

Using the Document Inspector, Obj# 1.5.4 This feature gives you the option to decide what type of information is to be associated with the document being sent for distribution.

Why might you use the More button in the Find and Replace dialog box?

Using the Find and Replace Dialog Box Use the More button to display more options to help narrow the search criteria, or use with the Replace option. For example, you can specify formatting or case, use wildcards, specify to find all word forms, or add formatting to the replacement text.

When might you want to double-click the Format Painter command instead of clicking it once?

Using the Format Painter, Obj 2.2.2 Double-click the Format Painter command when you want to apply the formatting attributes to multiple pieces of text that can be anywhere in the current document, or another open document.

Which type of styles help you navigate in the document when using the Navigation Pane?

Using the Navigation Bar, Obj# 1.2.1 If you use Heading styles in a report, you can use the Navigation Pane to quickly navigate to another part of the same document.

Why might you use the Pages option in the Navigation pane?

Using the Navigation Pane, Obj 2.1.1 Use the Pages option to see the page numbers where matches to the search criteria can be found.

Why might you want to collect multiple items in the Office Clipboard?

Using the Office Clipboard You may want to collect multiple items in the Office Clipboard so that you can work with these items in one or several documents.

Which buttons are displayed by default on the Quick Access Toolbar?

Using the Quick Access Toolbar, By default, this toolbar contains the Word control icon, Save, Undo, Redo and Customize Quick Access Toolbar buttons.

Which key will demote the text and shape when using the Text Pane?

Using the Text Pane, Obj# 5.3.1 Demote text by pressing TAB while in the Text Pane.

Which of the following methods CANNOT be used to save a presentation as a PDF?

To save a PowerPoint presentation as a PDF or XPS Document file, use one of the following methods: • On the File tab, click Export, click Create PDF/XPS; • or on the File tab, click Save As, click the arrow for Save as type, and click PDF or XPS Document; • or press F12, click the arrow for Save as type and click PDF or XPS Document. You can also create a PDF or XPS file by selecting File, Print and then, in the list of printers, selecting Microsoft Print to PDF.

Which of the following statements is NOT true about speaker notes?

You can format note text directly in the Notes pane in Normal view. However, you cannot format the background, add pictures or objects to notes while in Normal view.

When inserting an online picture, what happens when you point at a picture in the search results window?

You can point at an image to show some picture properties, such as where this picture is located and who may own the picture.

How can you use the Crop command?

Cropping the Picture, Obj# 5.2.4 You can use the Crop command to cut portions from the picture in the document.

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How can using background colors help you work with documents?

Adding Background Colors, Obj# 1.3.6 Use background colors for online documents or web pages; this can be useful when you want to set up specific colors to help identify types of documents.

What can a watermark consist of?

Adding Watermarks, Obj 1.3.6 A watermark can consist of any type of text, graphic, shape, or picture that you want to appear behind the text of each page in a document.

Which command would you use to set five columns to have the same column width?

Adjusting the Width or Height, Obj #3.2.4 Use the Distribute Columns command to make selected columns to have the same width.

After applying a style to a table, where can you find the options that allow you to emphasize specific areas of the table, or add shading to every other row (Banded Rows)?

After applying a style to a table, you find the options that allow you to emphasize specific areas of the table, or add shading to every other row (Banded Rows), under Table Tools, on the Design tab, in the Table Style Options group.

Why might you want to apply a Quick Style to a picture?

Applying Quick Styles, Obj# 5.2.5 Quick Styles are pre-designed effects that can create a specific mood for the document message that may capture the reader's eye.

Which statement about adding audio to your presentation is NOT true?

Audio media can be inserted from a file stored on your computer or you can create your own audio clip.

Why would you use the Print Layout instead of the Read Mode view for modifications?

Changing the View, Obj 1.4.1 You might use Print Layout view when editing the document structure or layout, as this view shows images, tables, formatting, and page numbers. You might use Read Mode when editing content and when you want the text to appear as if you were reading a book.

Which of the following options is NOT used to edit data in a chart?

Chart Elements does not include the option to edit data. Chart Elements is used to add embellishments such as chart title, legend, and axis titles to a chart.

Which View tab option stacks your open presentation windows so you can see all of them at once?

Click the View tab, in the Window group, then click Arrange All to stack your open windows so you can see all of them at once.

You need to convert a sales report from a Word table to a format that will import the report easily into Excel. Which separator character should you select when converting the table?

Converting a Table to Text, Obj# 3.1.2 The most commonly-recognized delimiter character for spreadsheet programs is the comma.

Which indent type is applied when you choose bullets or numbering with a list of items?

Indenting Paragraphs, Obj 2.2.3 Hanging Indents allow the first line of text in a paragraph to "hang" at the left margin, and then indent all subsequent lines of text in the paragraph. You might use them for lists or bibliographies.

If you don't have the full information for a reference source, what can you do to mark the location where you will eventually cite the source?

Inserting Citation Sources, Obj# 4.1.3 You can insert a citation placeholder to mark the location where you will later cite the source of the reference information. These placeholders can be accessed by using the Add New Placeholder command, found in the Insert Citation group on the References tab.

Before you use an image, what do you need to consider regarding possible copyright infringement?

Inserting Images, Obj# 5.1.2 Any image you use other than those created by you or your organization is considered copyrighted by the owner of that image. When you select an image from Office.com, you are using an image that has been copyrighted by Microsoft; as a registered user of Office software, you have the right to use the image. When you select an image from Bing or other web site, you recognize that the picture may be part of a Creative Commons license agreement and that you may need to request permission from the owner before using the image.

Which most closely describes the difference between using the Insert Pictures and the Insert Online Pictures commands?

Inserting Images, Obj# 5.1.2 When you use the Insert Pictures command, you need to navigate to the location where the picture file is currently stored. When you use the Insert Online Pictures command, you can choose to search Office.com or Bing for picture files.

If you wanted to insert the page number in a shape located at the lower right third of the document, which option would you use?

Inserting Page Numbers, Obj# 1.3.5 You can insert a page number in any location of the document, provided the insertion point is in that location; then click Current Position and choose the page number style to use.

How can you tell if an image is an inline graphic?

Manipulating Pictures, Obj# Images inserted in line with text align with the bottom of the text line - they can be treated as text characters and can only be moved in the line by adding spaces, tabs or aligned left/center/right.

What must you do before you can change the color, layout or style of a SmartArt diagram?

Manipulating the SmartArt, Obj# 5.3.2, 5.3.3 Always select the item in the diagram that is to be affected prior to selecting any commands from the SmartArt ribbon tabs.

Which feature would you alter to give you more space to enter items in a cell before it wraps to a new line in the cell?

Modifying Cells, Obj# 3.2.2 You can adjust the amount of white space, or the margins, around a cell to affect the amount of space available for the contents.

Which symbol indicates you are moving text by dragging it to a new location?

Moving Text Using Drag-and-Drop When you are moving text (or an inline object), Word displays the pointer with a "ghost" image of the block of text as you drag it to another location. This symbol is a visual clue that you are moving the selection.

What visual clue indicates you are moving a floating image?

Moving a Picture, Obj# 5.2.7 When you move a floating picture, the mouse changes to a four-headed arrow behind the mouse arrow, and a copy of the image appears as you drag the picture to its new location.

Why might you want to import a file instead of opening it in Word?

Occasionally you may want to insert text from a file directly into the current location of a document instead of opening the file and using the copy and paste function. In addition, when you import a file, any formatting that existed in the other document updates to reflect the current formatting (styles) of this document.

Why would you apply numbering to a list of items instead of using bullets?

Organizing List Information, Obj 3.3.1, 3.3.2 Use bullets if there is no priority in a list, or apply numbers to prioritize a list.

Which of the following statements about applying a password to a presentation is NOT true?

Password information is not stored in the PowerPoint program.

Why would you add alternative text (alt text) information to a picture in your document?

Tagging the Picture, Obj# 5.2.8 Because screen readers cannot analyze images, it is important to provide alternative text (alt text) for the graphic objects in your documents. Providing alt text ensures your documents are globally accessible.

Where should the cursor be before you activate the Split Table feature?

Splitting a Table, Obj# 3.2.5 To split a table, place the cursor in the row that will become the first row of the new table.

Which option is used to create a presentation that automatically loops a slide show but can't be navigated by the viewer?

The Browsed at a kiosk (full screen) option automatically loops the presentation slides. Viewers do not have control over advancing the presentation slides. PowerPoint does not display the onscreen presentation tools or recognize keyboard commands.

The __________________________ feature provides a range of color options, to quickly apply one or more colors to the shapes in your SmartArt graphic.

The Change Colors feature provides a range of color options, to quickly apply one or more colors to the shapes in your SmartArt graphic.

Which option is used to remove personal information, such as the author and date the presentation was created, from a presentation?

The Document Inspector can find and remove many types of hidden information, including personal information.

Which of the following methods CANNOT be used to insert a new shape into your presentation?

The Draw tab does not contain the Shape option. The Convert to Shapes option in the Ink Art group, is used to automatically convert ink drawings to shapes.

Which option is NOT available when you select Online Pictures from the Insert tab?

The Insert, Online Pictures option does not offer the ability to navigate to images stored on your computer, From This PC.

Which menu, on the Table Tools Design tab, includes options to set a color, picture, gradient, texture, or Table Background as the fill for a table?

The Shading menu, on the Table Tools Design tab, includes options to set a color, picture, gradient, texture, or Table Background as the fill for a table.

To change the transition between two slides, you must add the transition to the _____________ slide.

To change the transition between two slides, you must add the transition to the second slide (that is, the slide that is appearing, not the one that is disappearing).

The _________________, which appear when an object is centered or evenly spaced between other objects, are extremely helpful for aligning and spacing objects consistently.

The Smart Guides, which appear when an object is centered or evenly spaced between other objects, are extremely helpful for aligning and spacing objects consistently.

Which command should you use to tell Word to restart the number from a previous list?

The Start new list option indicates that you want to start a new list from the point at which you want to restart numbering.

Which paste option applies the paragraph and text formatting in your presentation to the pasted text?

The Use Destination Theme paste option applies the paragraph and text formatting in the destination location to the pasted text.

Which statement about reordering animation is NOT true?

The number beside each animation on the slide indicates the order in which animations play; they correspond to the numbers of the items listed in the Animation Pane. The numbers cannot be changed manually. You can rearrange the order of the animations using the Reorder buttons at the top of the Animation Pane, or you can use the options on the Animations tab, in the Timing group. You can also drag animation items up or down in the Animation Pane list.

Which method is used to create a SmartArt graphic from an existing list?

To convert text into a SmartArt graphic, select the desired text and, on the Home tab, in the Paragraph group, click Convert to SmartArt Graphic.

Which Table Tools tab contains the option used to delete a row, column, or the entire table?

To delete a row, column, or the entire table, under Table Tools, on the Layout tab, in the Rows & Columns group, click Delete and then click the appropriate option.

Which dialog box contains the option to delete the cropped areas of all images in the presentation?

To delete the cropped areas of all the pictures in your presentation, select the picture and then, on the Format Picture, Tools tab, in the Adjust group, click Compress Pictures. In the Compress Pictures dialog box, under Compression Options, select the Delete cropped areas of pictures check box.

Which key is used to demote items in a bulleted or numbered list?

To demote items in a list, position the cursor at the beginning of the bulleted or numbered paragraph and press TAB.

Which File tab option is used to embed fonts in your presentation?

To embed fonts in your presentation file, in the Save As dialog box, click Tools and then click Save Options.

Which of the following options allows you to add or remove the chart legend, axis titles, or gridlines?

To add or remove a chart element, such as a chart legend, axis titles, or gridlines, click the Chart Elements side button or under Chart Tools, on the Design tab, in the Chart Layouts group, click Add Chart Element and then select the element you want to add or remove.

Which option is used to change a shape from an oval to a rectangle without removing the oval and inserting a rectangle?

To change a shape, select the shape you want to change and then, under Drawing Tools, on the Format tab, in the Insert Shapes group, choose Edit Shape. Point to Change Shape and click the desired shape.

Which of the following options is used to change some of the parameters of a chart, such as hiding specific series or categories, or displaying the data series labels?

To change some of the parameters of a chart, such as hiding specific series or categories, changing the labels, or widening or narrowing the selected data, click the Chart Filters side button.

Which option allows you to change the brightness or contrast of a picture?

To change the brightness or contrast of a picture, on the Picture Tools ribbon, on the Format tab, in the Adjust group, click Corrections.

On which Chart Tools tab is the Change Chart Type button located?

To change the chart type, select the chart and then under Chart Tools, on the Design tab, in the Type group, click Change Chart Type to open the Change Chart Type dialog box.

Which of the following options is NOT available in the Paragraph dialog box?

To change the direction of text in a selected text box, on the Home tab, in the Paragraph group, click Text Direction; and click More Options, then click the down arrow for Text direction. The Paragraph dialog box contains options for alignment, indentation, spacing and tabs.

To change the shape of a motion path, on the Animations tab, in the ________________ group, click More Motion Paths and then, select the motion path shape desired.

To change the motion path shape, select the object and on the Animations tab, in the Animation group, click More Motion Paths and then, select the motion path shape desired.

Which text effect option is used to change the shape of a WordArt object into an arch?

To change the shape of your WordArt object, click the WordArt and then, under Drawing Tools, on the Format tab, in the WordArt Styles group, click Text Effects, click Transform, and then click an effect.

Which Arrange section contains options for changing the stacking order of objects, such as shapes, images, and the individual shapes that make up a SmartArt graphic?

To change the stacking order of objects (such as shapes, images, and the individual shapes that make up a SmartArt graphic), on the Home tab, in the Drawing group, click Arrange and in the Order Objects section, click Bring to Front, Send to Back, Bring Forward, or Send Backward.

Which of the following statements is NOT true about tables?

When you add a table to a slide, PowerPoint displays the Table Tools ribbon which contains a Design and Layout tab.

Which key should you use in order to draw a proportional shape, such as perfect circle or square?

When you draw shapes, press SHIFT as you drag to draw a proportional shape, such as a perfect square or circle.

Which of the following statements about adding text to shapes is NOT true?

You can add text to a shape by selecting the shape and typing the desired text. Alternatively, you can right-click the shape and click Add Text or Edit Text. The text you add becomes part of the shape. If you rotate or flip the shape, the text rotates or flips with it.

Which tab is used to change the fill, add a style, change the thickness or color of the lines that define the shape?

You can change the fill, add a style, change the thickness or color of the lines that define the shape, and add effects to a shape under Drawing Tools, on the Format tab, in the Shape Styles group.

Which method is used to trim an image to fill a specific shape, such as a heart?

You can crop a picture to a shape, such as a heart. Under Picture Tools, on the Format tab, in the Size group, click Crop and then, click Crop to Shape.

Which option changes your presentation to Read-Only and disables all typing, editing commands, and proofing marks?

When you mark a presentation as final, PowerPoint disables all typing, editing commands, and proofing marks, changes it to a Read-Only presentation, and sets its status property to Final.

Which of the following methods is used to save the slides in a presentation as separate slides so they can be reused in other presentations?

When you publish slides, PowerPoint saves each slide as an individual file. You can reuse individual slides that have been published in multiple presentations.

Within the Format Background task pane, how do you apply a background to only the selected slides?

Within the Format Background task pane, you can apply a background to only the selected slides by clicking the Close button.

Within the _________________ pane, you can type a label for each SmartArt shape, change the font style, add a shape and promote or demote SmartArt shapes.

Within the Text pane, you can type a label for each SmartArt shape, change the font style, add a shape and promote or demote SmartArt shapes.

Why might you insert a continuous section break into a page in a document?

Working with Section Breaks, Obj 2.3.2 Continuous section breaks indicate to Word that something will change on the page - for instance, changing the text layout to multiple columns.

When you apply a text wrap option for a picture, what type of picture are you then working with?

Wrapping Text Around a Picture, Obj# 5.2.6 Changing the wrapping style can give the document a completely different look and enables the picture to "float" or be positioned anywhere in the document.

What is the purpose of the Layout Options icon?

Wrapping Text Around a Picture, Obj# 5.2.6 The Layout Options icon provides access to settings that affect the object's size, placement and relationship to other elements in the document.