5 - Project Scope Management
what the key outputs for plan scope management
Scope Management Plan, and Requirements Management Plan
what is the key output of create WBS
Scope baseline - includes project scope statement, WBS and the WBS Dictionary
What is the most valuable result of creating WBS?
Team Buy in.
What is the difference between Project Charter and Project Scope Statement?
The Project scope includes the project deliverables and user acceptance criteria.
Competing Requirements should comply with the following criteria?
The business case The project charter The project scope statement The project constraints
What is the requirements management plan?
The plan describes how requirements will be analyzed, prioritized, documented, managed and tracked.
Plan Scope Management
The process of creating a scope management plan that documents how the project scope( what is or is not part of the project) will be defined, validated, and controlled.
Collect Requirements
The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives.
Define Scope
The process of developing a detailed description of the project and product.
Validate Scope
The process of formalizing acceptance of the completed project deliverables.
Control Scope
The process of monitoring the status of the project and product scope and managing changes to the scope baseline.
Create WBS
The process of subdividing project deliverables and project work into smaller, more manageable components.
What is the output of Define Scope?
The project scope statement
What is the difference between Validate Scope and Quality Control?
Validate Scope looks for completeness while Control Quality is concerned with correctness.
What are the tools and techniques used in Control Scope?
Variance Analysis
what is the key tool for control scope
Variance Analysis - Variance is the difference between planned and actual - Analyzing the root cause of why a variance exists is important - Measuring the size and severity of the variance determines if action is required(Change Request)
what are the focal inputs in Validate Scope
Verified Deliverables, Project Management Plan, Requirements Documentation
What do you do with WBS once you create it?
WBS can be used when ever the project needs to be reevaluated.
What is WBS?
Work Break Down Structure, it is a graphical picture of the hierarchy of the project. It identifies all the deliverables to be completed.
What are the outputs of Control Scope?
Work Performance Information Change Request
What are the items in the lowest level called?
Work packages
At what level is project time and cost estimated at?
Work packages or Activity level
What is the output of Validate Scope?
Work performance information Accepted Deliverables Change Requests Project Document Updates
a node on the WBS where the scope cannot be decomposed into work packages at this point in time is
a "Place Holder" - may be decomposed later using " Rolling Wave Planning"
what is the WBS Dictionary
a companion document to the WBS - to provide a place for supplemental info about each node on the WBS, such as person to work is assigned, estimates for time and cost , and notes
what is the WBS (Work Breakdown Structure)
a graphical, hierarchical chart, representing all of the work to be performed on the project
what is the requirements documentations
a simple document that describes what needs to be performed and why each requirement is important on the project - should include a description of: - root business problem being solved - origin of requirement - how the requirement solves the problem - measures and targets - constraints -interaction with other requirements
what is requirements traceable matrix
a table diagram linking requirements to the source, tracking throughout the project life cycle. may include information such as - description, why it is a requirement, origin, version, priority, status, acceptance criteria, business value
What are some requirement categories
business requirements, stakeholder requirements, solutions requirements(functional and non functional), transition requirements, project requirements, quality requirements and technical requirements
validate scope checks for
completeness (ensures that the product,service, or result of the project matches the documented scope)
what is the most important element of define scope
creation of the project scope statement( a narrative and detailed description of the requirements and work needed to successfully complete the project))
what is the scope management plan
defines how to perform the remaining five processes in the plan scope management knowledge area Becomes part of the Project Management Plan
what is the requirements management plan
defines how to: gather requirements, make decisions about requirements, handle change requirements, document requirements. Becomes part of the Project Management Plan
the collect requirements is significant in
detailing the success of the project and stakeholder expectations
plan scope management is iteratively performed with
develop project management plan
when does the collect requirements process happen
early
plan scope management happens
early in the life of the project
when does the define scope happen
early in the project and started once the collect requirement is completed. may be revisited often throughout the project
what does the WBS contain
everything that is in the scope. If it isn't in the WBS, then it should not be delivered by the project
what are the tools for plan scope management
expert judgement , and meetings
what are the key tools in define scope
facilitated workshops, alternatives generation, product analysis - there is a common thread of the tools in that all of them analyzing the scope into more detail
where does stakeholder register come from
identify stakeholders and project charter
what is the Key tool in Validate Scope
inspection ( a point-by- point review of the scope and the project deliverables)
what is a baseline
it is the original plan plus all approved changes
what process group is control scope
monitoring and controlling process
what process group is validate scope
monitoring and controlling process
requirements and scope management have a significant impact
of the project success
what are the 6 processes in Scope Management knowledge area
plan scope management, collect requirements, define scope, create WBS, validate scope, and control scope
what process group is collect requirements
planning process
what process group is create WBS
planning process
what process group is define scope
planning process
what process group is plan scope management
planning process
Control scope is important to
prevent unnecessary change request and understanding the underlying cause of change request
what are the key inputs to Collect requirements
project charter, stakeholder registry(involve the right stakeholders)
what is contained in the project scope statement
project goals, project requirements, Constraints & Assumptions, Risks, Product Description, Project Acceptance Criteria, Cost Estimate
what is the output in define scope
project scope statement(stand alone Document)- it is revisited throughout the life of the project
what are the key inputs in define scope
requirement documentation
what are the key outputs for Collect Requirements
requirements documentation, requirement traceability matrix
what planning areas will tie back to the work of Plan Scope management
schedule, resources, budget, quality, and risk
Control Scope process prevents
scope change requests from overwhelming the project, and ensures proper handling of scope change request(processed thru perform integrated change control)
what is the "Hub" of the project
the WBS (work breakdown structure)- makes the project manageable. the "HUB" for project requirements, activity schedule, resource requirements, project budget, performance reporting, project scope, customer needs
what is a Work Package
the lowest level node of the WBS - represent a complete list of all work to be done on the project, including project management. Small enough so the maybe estimated for time and cost
What are parts of the scope baseline?
wbs, wbs dictionary and project scope statement.
Control Scope should be invoked whenever there are differences(variances) between the
work results and the documented scope
what does Scope Management involve
- collecting the stakeholders' requirements - planning the scope of the project - understanding and documenting the scope - breaking the scope down into manageable components
what are the key tools in Collect Requirements
1) facilitated workshops - collect stakeholders and define the requirements 2) group creativity techniques - brain storming, nominal group technique, mind mapping, delphi technique, affinity diagrams 3) questionnaires and surveys
What is Delphi Technique?
A request for information to sent to experts who participate anonymously. Their responses are compiled and results are sent back to the expert for further review until they reach an agreement.
What are some of the tools and techniques to collect requirements?
Brainstorming Nominal Group Technique Multi- criteria decision analysis Mind maps Affinity Diagrams Questionnaire and Surveys Observation Benchmarking Delphi Technique
What is the criteria for the WBS to be broken down until work packages?
Can be realistically and confidentially estimated Can be completed quickly Can be completed with out interruption May be outsource or contracted out
What is the output to Control Scope
Change Request Work Performance Information Updates to project documents
what are the key outputs of control scope
Change Request, Work Performance Information( the measured and analyzed difference between planned and actual; used as an input in Monitor and Control Project Work process)
What is the first thing that is done after a project charter is approved?
Confirm all stakeholders have input into scope.
What is the closing sequence for a Project/Phase?
Control Quality Scope Validation Close Procurement Other things Lessons Learned
validate scope is often performed after
Control Quality - although it is not unusual for them to be performed at the same time
Scope Baseline is the output of what process?
Create WBS
What is the Define Scope Process?
It defines what is and what is not in the project and its deliverables.
How does the requirements traceability matrix help the project?
It traces the requirements back to the objectives and or other requirements to ensure the strategic goals are accomplished.
In what Project Management Process is Validate Scope found?
Monitor and Control
What project management process group is Control Scope part of?
Monitor and Control
What does Control Scope Process do?
Monitor the status of the project and product scope and manages changes to the scope baseline
what are the key inputs to plan scope management
PM Plan(unfinished), Project Charter
what are the key inputs for control scope
PM Plan, Work Performance Data(Raw Data on all actual aspects of the project work - lower level of detail)
who performs validate scope
PM, Sponsor, Customer, and other key stakeholders
What is Validate Scope?
Process of formalizing acceptance of completed project deliverables.
What is part of the project scope statement?
Product scope project scope deliverables acceptance criteria out of scope items assumptions and constraints
What are the inputs for Identify Stakeholders process?
Project Charter Enterprise Environmental Factor Procurement Document
What are inputs to Control Scope?
Project Management Plan Requirements Document Requirements Traceability Matrix Work Performance Data
what are the key inputs in the WBS
Project scope statement(from define Scope) and Requirements Documentation(from Collect Requirements)
How are control accounts used in WBS?
Provides a way to manage and control cost, schedule, and scope at a higher level than work packages.
What is needed to create the WBS?
Requirements document, project scope statement,organizational process assets, organizational process assets, scope management plan, enterprise environment factors.
what is the key output of Validate Scope
Accepted Deliverables - deliverables may be accepted often during the life of a project
What are Data Collection Techniques
Interviews, Focus Groups, Facilitated Workshops, brainstorming, muli- criteria decision analysis, context diagrams, and delphi technique
Scope Management
Is the process of defining what work is required and then making sure all of the work--and only that work--is done.
What is an Affinity Diagram?
Data gathering technique which gathers ideas and groups them by similarities. Each group is given a title.
what is the tools in the Create WBS
Decomposition -breaking down the scope into progressively smaller and more manageable pieces. in this process ends when the scope if broken down into "Work Packages"
What are the techniques to create the WBS?
Decompositions and Expert Judgement?
What is the WBS dictionary ?
Detailed content of the components in WBS, work packages, and control accounts.
What are some of the the benefit of WBS?
Gets Team buy in and builds the team, helps identify risks, helps prevent work form slipping through the cracks, facilitates team communication and cooperation between and among the team members and other stakeholders.
validate scope is important because
acceptance represents a significant project milestone
