Chapter 11

What is the correct order of the four tasks you need to complete after you have finished the first draft of your​ report?

​Revise, produce,​ proofread, and distribute

Ji is summarizing key points and emphasizing the benefits and advantages of her proposed solution. Ji is working on the​ _____________ of her​ __________________.

​close; proposal

Kyle is identifying the problem that he intends to solve. Kyle is working on the​ _____________ of his​ __________________.

​introduction; proposal

Marsha, the vice president of Marsha & Associates, an audit firm, is submitting a solicited proposal to CCM Builders. The company is bidding on taking up audit duties as specified by CCM Builders. Which of the following questions will be addressed in the closing section of the proposal?

"Whom should the reader contact if she wants to address any audit problems?" is a question that will be addressed in the closing section of the proposal. The close emphasizes the benefits readers will realize from your solution and ends with a persuasive call to action. `How much will the work cost?` is a question that would be addressed by the body of a proposal. `What are the recommendations or solutions?` is a question that would be addressed by the introduction to a proposal. `When will the work begin and end?` is a question that would be addressed by the body of a proposal.

Which of the following is true of tables?

A table makes it very easy to find exact values. Tables arrange data in columns and rows, allowing you to read down or across to see different relationships. A graph represents data in the form of a shape. A graph enables a reader to see specific patterns and trends. A graph illustrates the relationship among variables drawn in relationship to two axes.

Which of the following content elements should be covered in the body of the​ report?

Analysis of action

Which of the following is a fully developed​ "mini" version of a business​ report?

Executive summary

​________ a special class of diagrams that can convey both data as well as concepts and ideas.

Infographics are

Which of the following statements is true of the body of a report?

It gives an explanation of the advantages and the disadvantages of a particular course of action. (The body of a report gives an explanation of the advantages and the disadvantages of a particular course of action. The body of your report presents, analyzes, and interprets the information you gathered during your investigation)

Which of the following tasks should an effective report introduction accomplish?

It helps the reader understand the context of the report by tying it to the problem or an assignment. An effective report introduction should help the reader understand the context of the report by tying it to a problem or an assignment, introduce the subject matter and indicate why it is important, preview the main idea, and establish the tone and the writer's relationship with the audience. The close of a report should summarize your key points. The close of a report should emphasize the benefits to the reader if the document suggests a change or some other course of action. The close of a report should bring all of the action items together in one place.

Which of the following is true of the introduction to a proposal?

It identifies the problem one intends to solve or the opportunity one wants to pursue. The introduction to a proposal identifies the problem one intends to solve or the opportunity one wants to pursue. The introduction consists of a background of the problem, solution, scope, and report organization. The body of a proposal gives details of the proposed solution and anticipated results. The body of a proposal provides a realistic analysis of the costs that will be incurred. The close of a proposal asks for a decision from the reader.

Which of the following is a definition of data visualization?

It is a visual that is used to show massive data sets, complex quantities, or dynamic data. Data visualization is a visual that is used to show massive data sets, complex quantities, or dynamic data. Unlike conventional charts and graphs, data visualization is less about clarifying individual data points and more about extracting broad meaning from giant masses of data or putting the data in context. Crowdsourcing refers to a process of inviting information from groups of people inside or outside the organization. Media curation refers to a process of selecting videos and other items of interest to followers of a website or blog. Data analysis refers to the process of evaluating data that can be used to make a decision and it uses analytical and logical tools for reasoning. previous next

John is making sure that his content is​ accurate, complete, and authoritative. Which guideline for writing effective website content is he adhering​ to?

John is building trust with his intended audience.

Which of the following is a commonly used tool for showing how the parts of a whole are​ distributed?

Pie chart

Samir is regularly adding fresh content and deleting content that is out of date or no longer relevant to his target audience. Which guideline for writing effective website content is he adhering​ to?

Samir is making his website a​ "living" document.

Which of the following content elements should be covered in the introduction of a​ report?

Scope

Which of the following is a systematic arrangement of data in columns and​ rows?

Table

Dan wants to conduct a workshop on time management for an organization. Which of the following sentences is likely to be found in the introduction of his proposal?

The objective of this workshop is to improve your employees' ability to plan and prioritize their work. The objective of this workshop is to improve your employees' ability to plan and prioritize their work is the sentence that is likely to be found in the introduction of the proposal. The introduction of a proposal identifies the problem you intend to solve. The sentence "This workshop costs only $575 per delegate, and for this price we provide tea and coffee, lunch, course material, and a certificate" will appear in the body of the proposal. The sentence "The session on critical time management strategies will focus on prioritizing responsibilities; overcoming procrastination; handling crises and interruptions; and the importance of delegation" will appear in the body of the proposal. The sentence "If you want to know more about this course, call us at 387-555-7780" will appear in the close of the proposal.

Which of the following content elements should be covered in the body of a​ proposal?

Work plan

Readers of website content do not approach online reports in the same way they approach printed documents. Which of the following is an approach a writer should take when drafting website content that is different than drafting a hard copy report?

Write effective links that serve for both site navigation and content skimming. Write effective links that serve for both site navigation and content skimming when drafting website content, which is different than drafting a hard copy report. You should always verify that your content is accurate. This should be done with all business documents. You should always make sure your content is complete. This should be done with all business documents. You should always verify that your content is clear and concise. This should be done with all business documents.

A​ ______________ displays numbers through the height or length of rectangular​ bars, making a series of numbers easy to understand quickly.

bar chart

Huge collections of data from a variety of sources piling up at a rapid rate are referred to as​ _________.

big data

Karen is asked to write a report on the current trends in consumer behavior. Her methodology consists of administering a questionnaire to more than 500 customers and collating the results of her findings. The description of her methodology would be a part of the __________.

body The description of her methodology would be a part of the body. In the body of a report, discuss how you've studied a problem (or gathered evidence) and arrived at your solution (or collected your data). The description of her methodology will not be a part of the introduction. The introduction of a report establishes the context, identifies the subject, previews main ideas (if using the direct approach), and establishes tone and reader relationship. The description of her methodology will not be a part of the appendix. The appendix of a report contains additional information related to the report but not included in the main text because it is too lengthy or lacks direct relevance. The description of her methodology will not be a part of the close. The close of a report summarizes key points, emphasizes benefits of any recommendations, and lists action items; it is labeled as "Summary" or "Conclusions and Recommendations."

A​ ________ typically gives additional discussion of a​ visual's content; when​ appropriate, it can be several sentences long.

caption

A __________ usually offers additional discussion of a visual's content.

caption A caption usually offers additional discussion of a visual's content. It can be several sentences long, if appropriate. Write effective titles, captions, and legends to help integrate your text and visuals. A title provides a short description that identifies the content and purpose of the visual. A legend helps readers "decode" the visual by explaining what various colors, symbols, or other design choices mean. A headline is a term associated with the print media.

If you want to illustrate a​ process, procedure, or sequential​ relationship, use​ a(n) ________.

flowchart

The​ ________ involves covering important information briefly at first and then gradually revealing successive layers of detail.

inverted pyramid style

A​ ___________ explains what various​ colors, symbols, or other design choices​ mean, in order to help readers​ "decode" a visual.

legend

Visual​ ________ refers to the ability​ (as a​ sender) to create effective messages and​ (as a​ receiver) to correctly interpret visual messages.

literacy

​A(n) __________________________ is used to display the​ positions, units, or functions in an establishment and the ways they are interconnected.

organization chart

Recordings of​ on-screen activities are referred to as​ _____________________.

screencasts

A​ _______________ shows the relative frequency of​ terms, or content​ labels, in a collection of text.

tag cloud

A​ ___________ is used to give a brief description identifying the content and purpose of a visual.

title

To be a valuable wiki​ contributor, you should​ ____________________________________.

use the separate editing and discussion capabilities appropriately

The​ "sandbox" is a term that is associated with the use of​ _______________.

wikis