Inventory Systems/Office Design
Two common manual inventory systems are:
Card system Alphabetical list
Administrative assistants should try to use only class:
1,2,3 motions
Class 1 Class 2 Class 3 Class 4 Class 5
1-fingers only 2-fingers and wrist 3-fingers wrist and elbow 4-fingers wrist elbow shoulder 5-arm extension and twisting of the torso
Seating space general rule
2 seats for each dental chair in general practice
Triangle shouldn't exceed:
26 feet
Seasonal affective disorder (SAD)
A persons health, mood, and behavior can be affected when the quality of quantity of sunlight are lessened
Treatment for SAD
Light therapy
Inventory can be managed:
Manually or electronically
OSHA
Occupational Safety and Health Administration
Purchase order
Order supplies in large institutions
Factors to consider when determining inventory amounts include:
Rate of use shelf-life of a material amount of capital outlay delivery time required amount of storage space manufacturer's special offers
Business office design has three main zones
Reception zone Intraoffice communication zone Work area zone
Nonexpendable
Reusable, moderate cost (hand instruments)
Capital
Reusable, seldom replaced, and costly (dental unit, computer, chairs)
Expendable
Single use (anesthetics, cotton products)
T/F Any hazardous material delivered to the office must include a Safety Data Sheet
True
T/F Dental offices do not usually keep a large stock of nonexpendable supplies on hand
True
T/F Every order that arrives in the office should have an invoice, a packing slip, or both
True
T/F Sleep disorders and winter depression are direct consequences of SAD?
True
T/F expendable supplies require more attention
True
inventory system
a list of the stock and assets of the dental office -Capital equipmt. -Expendable and nonexpendable
Bar code system
bar code reader is used to upload the product information and then download it into the dealers ordering system
The _____ should be centrally located between the reception room and the dental treatment rooms
business office
Physiological factors of a dental office include
color, lighting, acoustics, heating and air conditioning, space, and furniture and equipment
Invoice lists:
contents, prices, and total charge
Packing slip includes:
lists the enclosed items
Inventory includes:
ordering, receiving, and storing, and maintaining Safety data sheets
Inventory control system
organized plan for managing supplies
Tag system
products are placed in bins with tags that identify the product, quantity to order, and the reorder point
Time and motion
refers to the amount of time and degree of motion required to perform a given task
The Justice Department issues
specifications for dental offices
The first step in inventory control is:
streamline inventory management
Efficiency of a dental office depends on:
systematic and economical approach
Ergonomics
the study of the effects of the work environment on health and well-being
Planning of the zones (also known as work centers)
within the triangle ensures that different tasks can be carried out without collision