Market Research and Determining Available Sources
Who oversees the small business program for the unit and monitors the amount of dollars and contracting actions awarded to small business concern?
SBS/DBO
What is a DD Form 2579?
Small Business Coordination Record for acquisitions over $10,000
When should set-asides be made for small businesses if the acquisition is above the SAT?
"rule of two"; when there are at least two responsible small business offers and the award will be made at fair market prices
What group aligned with AMC is responsible for continental US enterprise-wide installation strategic sourcing?
Enterprise Sourcing Group (ESG)
T/F Strategic sourcing eliminates small business
False
What amended act was passed in 1971 that permitted Americans with severe disabilities as well as the blind to benefit from selling products to the federal government?
Javits-Wagner-O'Day Act
What is the goal of the commodity council?
reduce total processing time for orders by half, reduce costs by 20% and improve product availability by 20%
In which AFI is the Small Business policy outlined?
64-201
What is a Woman-Owned Small Business?
a small business that is a least 51% owned by one or more women and whose management and daily business operations are controlled by one or more women
When must market research be accomplished before soliciting offers for acquisitions less than the SAT?
adequate information is not available and the circumstances justify its cost
What is the policy on market research?
agencies must conduct research appropriate to the circumstances and identify if commercial items are available
optional FSS
agencies not specified in the individual Schedules as a mandatory user; other procedures may be used if judged to be in the best interest of the government
Who is responsible for managing inventory of supplies and determining if the acquisition can be met through available supply channels?
base supply officer
How are small business standards applied?
classifying the product or service being acquired in the industry according to the NAICS and identify the size standard the SBA has established for that industry
To whom are the articles manufactured and services furnished by FPI available?
government agencies
Once the FPI product is found to meet the government's needs in terms of price, quality, and time of delivery, a ______ decision to acquire is made at the discretion of the agency.
unilateral
What factors can effect the extent of market research?
urgency, dollar value, complexity, past experience and amount of information already available
If an FPI is not found comparable in an area of price, quality or time of delivery the agency can do what?
use competitive procedures to acquire the product but consider a timely offer from FPI for award IAW the specifications and evaluation factors of the solictiation
What are four characteristics of a commercial item?
used by the general public; improved version availability; modification availability; and market acceptance
What is the FPI Schedule?
a list of supplies and services from FPI
What is the current name for the Javits-Wagner-O'Day Act?
AbilityOne Program
AEFNWMOC
Agency, Excess, FPI, NIB/NISH, Wholesale, Mandatory, Optional, Commercial
AF Policy Directive 90-18 states who must continually encourage, plan, execute and measure contract awards to maximize opportunities for small business?
Air Force Commanders
Who makes excess personal property catalogs available for review?
GSA
Who are the three wholesale suppliers?
GSA, DLA and VA
What kind of documentation typically suffices for most market research efforts conducted using SAP?
Memorandum for record (MFR)
Where can the NAICS code be found in order to determine what the small business standard size is for an acquisition?
NAICS manual or website
Who has been assigned by the "Committee" to assist government and private nonprofit participates of the AbilityOne program?
NIB/NISH(South America)
NMOFC (Services)
NIB/NISH, Mandatory, Optional, FPI, Commercial
Federal Prison Inventories is also known as what?
UNICOR
What is a Service-Disabled Veteran Owned Small Business?
a small business that is not less than 51% owned by one or more service disabled veterans; the management and daily operations must be controlled by one or more SDVs or the spouse or permanent caregiver
What is a Veteran-Owned Small business?
a small business that is not less than 51% owned by one or more veterans and the management and daily operations are controlled by one or more veterans
What is FPI?
a wholly owned government corporation located in Washington D.C. for the purpose of providing training and employment for prisoners
What are the two functions that contracting performs with respect to market research?
assist the customer in developing appropriate needs/requirements analysis documentation and conducting market research
What must a CO do if he receives only one acceptable offer from a responsible small business concerns if the acquisition exceeds $3000 but is under the SAT?
award to that business
What is market research?
continuous process of gathering data on product characteristics, suppliers' capabilities and the business practices that surround them-plus the analysis of that data to make acquisition decisions
Who are the technical experts that can ensure a commercial product meets the government's needs?
customer
What is the first step in market research?
determine if the need can be met through the use of one of the Federal Government's mandatory supply sources
What are the two stages of the 8(a) program?
developmental and transitional
Commercial sources and FPI/UNICOR have ______ priority for the procurement of services
equal
What is the next source of supply for agency requirements if the base supply function cannot provide the item?
excess from other agencies
What should market research include?
government's needs; customary practices regarding tailoring to meet customers needs and warranties, discounts etc; laws and regulations unique to the acquisition; availability of "green"; distribution and support capabilities; size and status of potential sources
Department of Veteran Affairs
government-wide role in the supply management of medical supplies, drugs, medical equipment, etc.
What is the purpose of strategic sourcing?
help agencies optimize performance; minimize price; achieve socio-economic goals; evaluate life cycle management costs; and improve vendor access to business opportunities
Who performs market research?
ideally everyone on the acquisition team
HCAs ensure contracting and technical personnel maintain knowledge of small business requirements and take action to ________ small business participation
increase
What are some methods of market research?
knowledgeable individuals, recent market results, government databases, on-line communities, source lists and catalogs
Federal Supply Schedule program
managed by the GSA, provides Federal agencies with a simplified process for obtaining commonly used commercial supplies and services with prices associated with volume buying and indefinite delivery contracts
What must be accomplished before developing new requirements documents?
market research
What are the basic requirements for an 8(a) applicant?
must be a small business, be disadvantaged, and demonstrate potential for success
What are the requirements for a HUBzone small business concern?
must be a small business; owned and controlled by US citizens; principal office in the HUB Zone; have at least 35% of its employees residing in a HUBZone; and be certified by the SBA
To be eligible for award how can a small business certify that it is a small business at the time of its written representation?
offeror must represent in good faith
When is a commercial or 'open-market" source used?
only when the requirement cannot be fulfilled from any of the mandatory sources
What is the SBA?
organization that counsels and assists small business concerns and ensure that the DoD offer small businesses fair and competitive opportunities
Mandatory FSS
schedules identify executive agencies required to use them as mandatory source of supply; DOD is not specified
What is a Small Disadvantaged Business Concern?
small business where at least 51% is unconditionally owned by one or more individuals who are both socially and economically disadvantaged
What are the two phases of market research?
strategic and tactical
What phase of market research involves surveillance of the marketplace?
strategic market research
What phase of market research involves investigation into a specific need or requirement?
tactical market research
Who review all acquisitions above $10,000 to monitor the CO's efforts in seeking out small businesses and documents their recommendations on a DD from 2579?
the SBS
Before soliciting offers when must market research be accomplished?
the estimated amount is over the SAT
When shall the CO set aside acquisitions exceeding the SAT for competition restricted to HUBZone small business concerns?
when the CO reasonably expects to receive two or more offers from HUBZone small business concerns at a fair market price
What squadrons were established to leverage the benefit of buying products and services in bulk to secure the best overall value through quantity discount?
Commodity Councils
What is never considered commercial?
Construction
The Commander is responsible for appointing a fulltime Small Business Specialist for managing the small business program; who normally functions as the SBS?
DBO
Where in the FAR is the various representations of disadvantaged business concerns?
FAR 52.219-1
T/F Strategic sourcing is bundling/contract consolidation
False
Who is responsible for implementing the small business programs within their activities, including achieving program goals?
HCAs
Before a CO decides to set aside an acquisition for a small business he should first review what?
HUBZone requirements IAW FAR 19.1305
The information regarding the mandatory supplies and services from NIB/NISH is published in the Federal Register and what catalog?
Procurement List
How is ESG comprised?
Small Business Office, Business Support Squadron, 3 Enterprise Sourcing Squadron and the DTIC Contract Support Flight
What is the collaborative and structured process of critically analyzing an organization's spending and using this information acquire commodities and services more effectively and efficiently?
Strategic Sourcing
Who is responsible for establishing prices, rules and regulations and determining supplies and service to be purchased by AbilityOne participating agencies?
The "Committee"
In 1938 which Act enabled agencies serving people who were blind to sell products to the federal government?
Wagnor-O'Day Act
Where is ESG based?
Wright Patterson AFB
What is a small business?
a concern that is independently owned and operated and is not dominate in the field of operation in which it is bidding on government contracts and is qualified IAW 13 CFR Part 121
When using the schedules how shall orders be placed exceeding the micro-purchase threshold but not exceeding the maximum order threshold?
place orders with the schedule contractor that provides the supply or service at the best value; at least THREE schedule contractors should be evaluated before placing the order
When using the schedules how shall orders be placed at or below the micro-purchase threshold?
places orders with any Federal Supply Schedule contractor that can meet the agency's needs; attempt to distribute orders among the contractors
What is the 8(a) Business Development Program?
program designed to help small disadvantaged business compete in the American economy and access the federal procurement market
Generals Service Administration
provides everything from workplace security and supplies to travel services, fleet and property management
HUBZone Program
provides federal contracting assistance for qualified for small business concerns located in historically underutilized business zones to increase employment opportunities and economic growth
Defense Logistics Agency
provides supply support, technical and logistic services to all branches of the military during both peace and wartime missions
What are the benefits of strategic sourcing?
reduce total cost of ownership; manage consumption; improve operating efficiency; improve focus on socio-economic goals; reduce contracting workload
What is a set-aside for small business?
reserving of an acquisition exclusively for participation by small business concerns
When is a CO allowed to deviate from small business set asides if the acquisition exceeds $3,000 but not over $150,00?
when the CO determines that there will be no competitive offers from small businesses in terms of market prices, quality and delivery; must include reason in contract file
When is an acquisition automatically set aside for small business competition?
when the acquisition exceeds $3,000 but is not over $150,000
When is setting aside for HUBZone small business concerns at the sole discretion of the contracting officer?
when the acquisition is above the micro-purchase threshold and below the SAT
What can a CO do if he receives no acceptable offers from responsible small business concern if the acquisition is above the micro-purchase threshold but below the SAT?
withdraw the set-aside and re-solicit on an unrestricted basis
If an FPI product is found to be comparable the agency will follow ordering procedures and prepare a ________ determination which includes rationale supporting purchase vs that from the private sector
written
