Project Management Pop Quiz

What is the Triple Constraint of Project Management?

Time, Cost , Scope

What are some important parts of the Project Charter?

1-Business case 2-Benefits management plan 3-Agreements 4-Enterprise environmental factors 5- Organizational process assets

Name some knowledge areas of Project Management.

1-TIME 2-COST 3-SCOPE 4-PROJECT INTEGRATION 5-QUALITY 6-HUMAN RESOURCES 7-COMMUNICATION 8-RISK 9-PROCUREMENT 10-STAKEHOLDER MANAGEMENT

List the main processes involved in project schedule management

>>Planning schedule management >>Defining activities involves identifying the specific activities that the project team members and stakeholders must perform to produce the project deliverables. >>Sequencing activities involves identifying and documenting the relationships between project activities >>Estimating activity durations involves estimating the number of work periods that are needed to complete individual activities. >>Developing the schedule involves analyzing activity sequences, activity resource estimates, and activity duration estimates to create the project schedule. >>Controlling the schedule involves controlling and managing changes to the project schedule.

Name some project attributes.

>>UNIQUE PURPOSE >>IS TEMPORARY >>DEVELOPED USING PROGRESSIVE ELABORATION >>REQUIRES RESOURCES >>SHOULD HAVE SPONSOR >>INVOLVES UNCERTAINTY

A drawback of using ___________ or sample files is that managers and their teams might rely heavily on them and ignore unique concerns for their particular projects.

Templates

The activity list should include the _____, an activity identifier, and a brief description of the activity.

Activity name

The arrows in a network diagram represent missed milestones in a project.

False A network diagram is a schematic display of the logical relationships among project activities and their sequencing. The arrows in a network diagram represent the activity sequencing or relationships between tasks.

A _____ is a starting point, a measurement, or an observation that is documented so that it can be used for future comparison. changes.

Baseline

Which is a similarity between scope control and schedule control?

Both are portions of the integrated change control process under project integration management: Like scope control, schedule control is a portion of the integrated change control process under project integration management. Controlling the schedule is the final process in project time management

What report published in 1995 by the Standish Group found that only 16.2% of IT projects were successful in meeting the three goals?

CHOAS

What is CCB and what is its role?

Change Control Board is a formal group of people responsible for approving and rejecting changes to a project.

What is one of the main outputs of the initiation process?

Developing the project charter

What are new requirements imposed by management, government, or some external influence referred to as?

Directives : Directives are new requirements imposed by management, government, or some external influence.

________ is the number of workdays or work hours required to complete a task.

Effort

What is the difference between explicit and tacit knowledge?

Explicit knowledge can be easily explained using words, pictures, or numbers and is easy to communicate, store, and distribute. Examples include information found in textbooks and encyclopedias as well as project documents and plans. Unlike explicit knowledge, tacit knowledge, sometimes called informal knowledge, is difficult to express and is highly personal. Examples include beliefs, insight, and experience. It is often shared through conversations and interactions between people. Many organizations set up programs like mentorships, communities of practice, or workshops to assist in passing on tacit knowledge

Users can never be stakeholders of a project.

False

A SWOT analysis, being a linear process, cannot be performed using the nonlinear mind mapping technique

False Some people like to perform a SWOT analysis by using mind mapping, a technique that uses branches radiating from a core idea to structure thoughts and ideas.

Initiating and closing tasks are usually the longest and require the most time and resources.

False : Initiating and closing tasks are usually the shortest (at the beginning and end of a project or phase, respectively), and they require the least resources and time.

Projects that address broad organizational needs are likely to fail.

False : Projects that address broad organizational needs are much more likely to be successful because they will be important to the organization.

An organization's project management plan expresses the vision, mission, goals, objectives, and strategies of the organization.

False : The organization's strategic plan expresses the vision, mission, goals, objectives, and strategies of the organization.

A merge occurs when one node precedes multiple nodes.

False A merge occurs when two or more nodes precede a single node. On the other hand, bursts occur when two or more activities follow a single node.

In project schedule management, the next step after sequencing activities is to define these activities

False Estimating activity durations involves estimating how many resources— people, equipment, and materials—a project team should use to perform project activities. In project time management, this process follows after sequencing activities.

In a Gantt chart, thick black bars represent milestones achieved in a project.

False Gantt charts provide a standard format for displaying project schedule information by listing project activities and their corresponding start and finish dates in calendar form. In a Gantt chart, a black diamond symbol represents a milestone.

A _____ determines the early start and early finish dates for each activity in a project.

Forward Pass

Name the five process groups in project management.

Initiating, planning, Executing, Monitoring&Controlling, and Closing

What is configuration management?

It ensures the descriptions of project's products are correct and complete. Involves identifying and controlling the physical and functional characteristics of products and their support documentation.

What does the Change control system do?

It is the formal, document process that describes when and how official documents may be changed.

What are milestones?

Milestones are the most important and visible events in a project and normally have no duration. It often takes several activities and a lot of work to complete a milestone, but the milestone itself is like a marker to help in identifying necessary activities. Milestones are also useful tools or setting schedule goals and monitoring progress. Not every deliverable or output created for a project is really a milestone.

Identifying the project sponsor is a pre-initiation task.

True It is a good practice to lay the groundwork for a project before it officially starts. Senior managers often perform several tasks, sometimes called pre-initiation tasks. These include identifying the project sponsor and selecting the project manager.

A summary of the planned approach for managing the project should describe stakeholder needs and expectations, important assumptions, and constraints

True : A summary of the planned approach for managing the project should describe stakeholder needs and expectations, important assumptions, and constraints.

The executing process group generally requires the most resources.

True : The executing process group takes the actions necessary to complete the work described in the planning activities. It should overlap the other process groups, and generally requires the most resources.

It is important for the activity list and activity attributes to be in agreement with the work breakdown structure.

True The activity list and activity attributes should be in agreement with the work breakdown structure. Information is added to the activity attributes as it becomes available; this information includes logical relationships and resource requirements that are determined in later processes.

The critical path on a project can change as the project progresses.

True The critical path represents the shortest time required to complete a project. The critical path on a project can change as the project progresses.

Initiating processes take place during each phase of a project.

True: Initiating processes include defining and authorizing a project or project phase. Initiating processes take place during each phase of a project.

Which process includes measuring progress toward project objectives and taking corrective action to match progress with the plan?

d. Monitoring and Controlling : Monitoring and controlling is done throughout the life of a project and involves 9 of the 10 project management areas.

The project management plan is the output of which project planning process?

integration management: The project management plan, which is part of the planning process, is the output of project integration management.

In a __________________ relationship, the "from" activity must start before the "to" activity can be finished.

start-to-finish

In a critical path analysis, the shortest path is what drives the completion date for the project.

False In a critical path analysis, several tasks are done in parallel on projects, and most projects have multiple paths through a network diagram. The longest path or the path that contains the critical tasks is what drives the completion date for the project.

________________ states that if something can go wrong, it will.

Murphy's Law

In a network diagram, a _____ is the starting and ending point of an activity

Node

What is the difference between operations and projects?

PROJECTS ARE A TEMPORARY ENDEVOUR UNDERTAKEN TO ACHIEVE A UNIQUE RESULT OR PRODUCT. OPERATIONS ARE ONGOING AND DONE TO SUSTAIN THE BUSINESS

What is the role of the project sponsor?

PROVIDES DIRECTION AND FUNDING FOR THE PROJECT

_____ involves the processes required to ensure timely completion of a project.

Project Schedule Management

Where would a draft schedule for a project most likely be found?

Project charter: One of the first reality checks for a project manager is to review the draft schedule that is usually included in the project charter. Although this draft schedule might include only a project start and end date, the project charter sets some initial schedule expectations for the project.

The ultimate goal of developing a realistic project schedule is to provide a basis for monitoring project progress for the _________ dimension of the project.

Time

Lower costs is an advantage of using formal project management:

True

What tool provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance?

WBS: The WBS is a very important tool in project management because it provides the basis for deciding how to do the work. The WBS also provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.