Social media general order

What is a logistics or time sensitive matter that can be texted

"I'm running late" provided no matters that discuss substantive city business is discussed

Members can express themselves as private citizens provided what

- does not interfere with operations or working relationships - impede job performance or duties - under mine goals of Department - undermine public trust or confidence - discriminate at all - billy or harass

What chief of staff approval for texting is allowed

Advanced approval with assurances that messages are to be retained on a. City email

What is social media defined as

All means if communicating ir posting online including: Blogging Internet journals Any social media sites Perosnal websites Bulletin boards Chat rooms

What is the policy on recording or posting things during incidents

Can't do it

What is the policy of using your department email address

Cannot be used to sign up for any personal sites

What is policy on using your city email for personal use

Do not

What is the policy on using social media to discuss city business

Do not

When is texting allowed on a city device

Emergency situations Approved notifications Time sensitive scheduling or logistics matters Chief of staff approval

If any alternative way of communication is used on a city device what is the procedure

Ensure the messages are retained by forwarding them as emails to the city email account

What is the procedure for receiving a city business email on a personal email

Forward it immediately to your city email

What is an emergency situation that texting can be used for

If other types of communication are not feasible And there is an immediate public safety risk

What is the policy on posting work related matters on social media

It must be disclosed you work for CFD

What is the policy on flash drives

May only be used to transfer duplicate information

Are there exceptions to using a personal device to text city business

No

City issued mobile devices shall be used for what

Only telephone and email purposes

What is policy of posting internal reports, policies, and other department communications

Prohibited

What is the policy on linking a personal site to a the department site

Prohibited

What is the policy on posting of investigations

Prohibited

What is the policy on reproducing the CFD logo for commercial or competitive purposes

Prohibited

What is the policy of using CFD electronics for non work related matters

Prohibited unless okayed by the director of media affairs

What is the procedure if you receive a text message that does not fall within an exception

Request the sender forward that and all future communications to a city email

What is the policy on using a personal device to conduct official city business

Telephone calls or emails is only allowed

What is the policy on making statements, speeches, appearances, and endorsements when the member is acting in official capacity that could represent the views of the department

The commissioner or a designee can allow it

Who is responsible for what is posted online

The member

When can the member not expect any privacy

When the member uses a department device or email

What is the policy on using a personal email to conduct city business

You should not

What is the policy on using your city email for political or campaign purposes

You should not