Social media general order
What is a logistics or time sensitive matter that can be texted
"I'm running late" provided no matters that discuss substantive city business is discussed
Members can express themselves as private citizens provided what
- does not interfere with operations or working relationships - impede job performance or duties - under mine goals of Department - undermine public trust or confidence - discriminate at all - billy or harass
What chief of staff approval for texting is allowed
Advanced approval with assurances that messages are to be retained on a. City email
What is social media defined as
All means if communicating ir posting online including: Blogging Internet journals Any social media sites Perosnal websites Bulletin boards Chat rooms
What is the policy on recording or posting things during incidents
Can't do it
What is the policy of using your department email address
Cannot be used to sign up for any personal sites
What is policy on using your city email for personal use
Do not
What is the policy on using social media to discuss city business
Do not
When is texting allowed on a city device
Emergency situations Approved notifications Time sensitive scheduling or logistics matters Chief of staff approval
If any alternative way of communication is used on a city device what is the procedure
Ensure the messages are retained by forwarding them as emails to the city email account
What is the procedure for receiving a city business email on a personal email
Forward it immediately to your city email
What is an emergency situation that texting can be used for
If other types of communication are not feasible And there is an immediate public safety risk
What is the policy on posting work related matters on social media
It must be disclosed you work for CFD
What is the policy on flash drives
May only be used to transfer duplicate information
Are there exceptions to using a personal device to text city business
No
City issued mobile devices shall be used for what
Only telephone and email purposes
What is policy of posting internal reports, policies, and other department communications
Prohibited
What is the policy on linking a personal site to a the department site
Prohibited
What is the policy on posting of investigations
Prohibited
What is the policy on reproducing the CFD logo for commercial or competitive purposes
Prohibited
What is the policy of using CFD electronics for non work related matters
Prohibited unless okayed by the director of media affairs
What is the procedure if you receive a text message that does not fall within an exception
Request the sender forward that and all future communications to a city email
What is the policy on using a personal device to conduct official city business
Telephone calls or emails is only allowed
What is the policy on making statements, speeches, appearances, and endorsements when the member is acting in official capacity that could represent the views of the department
The commissioner or a designee can allow it
Who is responsible for what is posted online
The member
When can the member not expect any privacy
When the member uses a department device or email
What is the policy on using a personal email to conduct city business
You should not
What is the policy on using your city email for political or campaign purposes
You should not