APR

3 key Financial statements

Balance sheet, income statement, statement of cash flows

Communal relationships

Based on emotional ties, proximity or geography. They rely on two-way dialogue and are likely to survive disputes. Communal relationships are considered stronger and more enduring than exchange relationships

Environmental scanning

Beginning of research process. Seeks to create a body of knowledge about an issue. Detects and describe problems or potential issues. Provides information to state problem.

Seedbed Era

Between 1900 and 1916. PR used muckraking and defensive publicity. The objective was to get the news out. Popular issues were social reform and unions.

World War I Era

Between 1917-1918. George Creel led the Comittee of public information. The themes to promote were: patriotism, the war to end all wars. The trend was organized promotion and interest groups. The Four Minutemen were started.

Booming Twenties

Between 1919 and 1929. A period of mutual understanding. PR promoted products. Key public figures were Edward Bernays and Arthur Page. WWI techniques were used for social science.

Roosevelt Era and WWII

Between 1930-1945. The common attitudes were mutual understanding, depression, and WWII. The PR Trend was mass media and social responsibility. Key figures were: Louis McHenry Howe, Elmer Davis, and President Franklin D. Roosevelt.

Post war era

Between 1946 and 1964. The organizational attitudes wete: mutual adjustment, professionalism, post-war service economy, consumerism. The PR Trend was towards credibility, Associations, code of ethics, formal education. TV became an important medium.

Period of Protest and Empowerment

Between 1965 and 1985. Organizational attitude was mutual adjustment. The PR Trend was accommodation, systems theory, management by objective, functional vs. Functionary approach.Technology began to grow. The key figure was: Marshall McLuhan for understanding the media "global village" and the medium is the message.

Digital age and globalism

Between 1986 and the present. An attitude of mutual adjustment. The PR Trend of constant technological connections, international relationships, organizational transparency.

Advantage of qualitative research

1. Offer an in-depth understanding of how people and organizations think and operate. 2. Provide an ability to understand how specific members of a population feel about questions of value 3. Provide a richer context to explain quantitative research 4. often preferred when conducting environmental scans or monitoring a PR problem.

How should a news release be written?

1. Opinion statement should be accompanied by the facts on which the opinions are based 2. Statements of opinion be clearly labeled as such 3. The context of the language surrounding the expression of opinion be reviewed for possible legal implications

Four limitations of corporate speech relevant to PR

1. Political elections 2. Lobbying 3. Labor organization and communication with management 4. Securities trading

Arthur Page Principles

1. Tell the truth 2. Prove it with action 3. Listen to the customer 4. Manage for tomorrow 5. Conduct public relations as if the whole company depends on it 6. Realize a company's true character is expressed by its people 7. Remain calm, patient and good-humored

Guidelines for using trademarks

1. Trademarks are proper adjectives and should be capitalized and followed by a generic noun. 2. Trademarks should not be pluralism or used in the possessive form. 3. Trademarks are never verbs.

Overcome barriers to communication

1. define your publics, including subsets or segments, 2. Identify your social relationship with each public 3. Understand the context and frames of reference of your relationships 4. Encode your messages effectively 5. Choose the proper medium to convey your messages

Objective

4 parts: who does what, by when,and how much

Census

A 100 percent sample. Identify all the people in your universe and give each one an opportunity to respond. Useful with small well-defined populations.

Competence

A PR practitioner's knowledge and skills determine his/her role in an organization. Perception of competence depends on work context and the measurement method management uses. Competent practitioners balance concerns for what's effective with what's appropriate. They base judgments on social impressions of how actions and messages work to reach strategic goals.

Trademark

A Word, symbol, OR slogan used singly or in combination that identifies a product's origin.

Problem statement

A brief situation as it is now. Should be written in the present tense. Typically answers: 1. What is the source of the concern 2. Where is it a problem 3. When is it a problem 4. Who does the problem involve or affect 5. How have those people been involved 6. Why is this situation a concern for the organization and its publics

Problem statement

A brief summary of the problem written in present tense, describing the situation.

Marketing communications

A combination of activities designed to sell a product service or idea including advertising collateral materials interactive communications publicity promotion direct mail trade shows and special events.

Relationship

A connection or association between entities. Relationship is the central organizing principle of public relations scholarship. Human relations are often described in terms of interactions, transactions, influence exchanges, or shared communication between individuals or groups.

Retraction

A full and prompt apology that helps mitigate damages.

Channel

A group of items, each of which represents one post. You subscribe to the channel when subscribing to podcasts. Channel is used interchangeably with feed on many websites.

Audience

A group of listeners or spectators who may receive a message but may not have a common connection.

Corporation

A large publicly - held company that sells stock to raise capital. The stockholders are only at risk of losing the amount they invested in the company. A corporation can run forever since it's owners are the stockholders. Subject to double taxation. Profits earned by corporation are taxed along with stockholders share of the earnings.

Omnibus survey or study

A less expensive quantitative research method that involves piggybacking some questions on a research company's poll. aAlso called subscription studies. National studies made up of clusters of questions proprietary to particular clients.

Permission marketing

A marketing strategy using email or other mobile technology to send consumers information that they have in agreed in advance to receive. Permission is a key provision of the Can Spam Act 2003.

Attitude

A mental position with regard to a fact or state/feeling or emotion toward a fact or state

Proportion sampling

A method used to ensure that a survey sample includes representatives of each subset in the survey population in proportion to that group size in the universe.

Brand

A name, term, design, symbol or any other feature that identifies one seller's good or service as distinct from other sellers.

Stakeholder

A person or group with an interest in an organization or cause someone affected by an organization or someone who can affect an organization the term sometimes refers to investors but includes others who are committed to or otherwise involved with an organization in the sense with other than financial.

Stakeholders

A person or group with an interest in an organization or cause, someone affected by an organization or someone who can affect an organization. Refers to investors but refers to investors and includes others who are committed to or otherwise involved with an organization in a sense other than financial.

Risk communication

Attempts to convey information regarding risk to public health and safety and the environment. It involves more than the dissemination of accurate information. The communicator must begin early, identify public concerns, recognize the public as a legitimate partner, anticipate hostility, respond to the news media, and always be honest.

Chapter 11 Bankruptcy

Available for both business and consumer debtors. It's purpose is to rehabilitate a business as a going concern or reorganize an individual's finances through a court-approved reorganization plan. The proper term is "The company is seeking Chapter 11 protection."

Chapter 7 Bankruptcy

Available for individuals and business debtors. It's purchase is to achieve fair distribution to creditors of the debtors available non-exempt property. Provides a fresh financial start for individuals but not all debt is wiped away.

7 stages of diffusion

Awareness, Interest, evaluation, trial, adoption, reinforcement

5 stages of diffusion of innovation

Awareness, interest, trial, evaluation and adoption. Individuals are often influenced by media in the first two steps and by friends and family members in the 3rd and 4th steps.

Asymmetrical world view

One in which an organization 's goal is to get what it wants without having to change the way it does business internally. This worldview focuses exclusively on the goals of the organization, and the culture is resistant to change, much like a closed system.

Political contributions

Federal Corrupt Practices Act of 1925, Hatch Act of 1939 and taft-hartley act make it illegal for organizations including unions to make political contributions in connection with election to any political office or for any candidate. Organizations can form packs however because they're funded by employees union members excetera

SWOT analysis

Helps a company understand it's strengths, weaknesses, opportunities and threats. Organizations use this technique for business planning, strategic planning, competitive evaluation, marketing, and product development

Cause and effect diagram

Helps managers analyze a particular problem by thinking through the reasons a problem exists. Also known as fishbowl diagrams

S WOT analysis

How's the company understand its strengths weaknesses opportunities and threats organizations use s.w.o.t analysis for business planning strategic planning competitor evaluation marketing business and product development and research reports

Identification

Identification theory examines how communication helps people seek to identify with individuals groups or cause. The goal of identification is to overcome separateness. Identification occurs when individuals are made aware of the common ground they share with others

Conflict continuum

Identifies the stance of an organization toward a given public at a given time. It also shows the dynamism of strategic conflict management.

Diffusion of information and innovation audience order

Innovators, early adopters, early majority, late majority and laggards

Types of audiences in diffusion process

Innovators, early adopters, early majority, late majority, laggards

SWOT analysis

Internal: Strengths and weaknesses External: Opportunities and threats

Statutory Copyright

Is a legal word or act by which the author makes the work available to the world while retraining control of the creative expression. The author must submit to the Library of Congress and display the copyright symbol on the material. Creative expression of ideas is subject to copyright.

Public relations role in reputation management

Issue Tracking, organizational positioning, risk communication and credibility enhancement

Sherman - Clayton Act and Robinson Putnam Act

Make it illegal to engage in an activity that ruins competition. Overselling wording in news releases, announcing acquisitions and diversitures can be cited as violations.

The Security Exchange Act of 1934

Mandates disclosure. Aims to level the playing field for investors. Requires filing specific information with the SEC to make it available for the public.

Relationship management

Mary Ann Ferguson (1984) asserted that relationships between organizations and their key publics should be the focus of PR research. John Ledingham and Stephen Bruning's (1998) relational perspective positions PR as a "management function that uses communication strategically." The theory advocates long-standing engagement between organizations and publics with indicators of control mutuality, trust, satisfaction, commitment, exchange relationship and communal relationship measures used to evaluate relational dynamics.

Cultivation

Mass media (particularly television) shapes(cultivates) people's view of social reality Secondhand experience through media content can distort what people think of the world. George Gerbner, who began this line of thinking found that people who watched lots of TV tended to be fearful of the world, suspicious of others and susceptible to social paranoia or conspiracy theories.

Cultivation

Mass media shaped people's view of social reality. Secondhand experience through media content can distort what people think of the world. George Gerber found that people who watched lots of TV tended to be fearful of the world, suspicious of others and susceptible to social paranoid or conspiracy theories.

Input objectives

Measure activities or inputs. Can help monitor your work but have no direct value to measuring effectiveness of campaign

Outputs

Measure activities, e.g. number of contacts or news releases. Output can help monitor your work but have no direct value in measuring the effectiveness of a campaign.

Evaluation

Measure effectiveness of program objective, identify ways to improve and recommendations for future programs. Can serve as research for next phase.

Evaluation

Measure effectiveness of the program against objectives. Identify ways to improve and recommendations for the future. Adjust the plan, materials, etc. Before going forward. Can serve as research for the next phase or program.

Income statement

Measures of firm's profitability over a period of time. Compared to a video shows gross income revenues expenses and net income.

Agenda setting

Media messages can have a direct cognitive effect but not necessarily a behavioral effect. Repeated news reports about an issue can make it important to readers by transforming an issue to the public agenda.

Reactive phase

Once an issue or imminent conflict reaches a critical level of impact on the organization, the PR representative must react to events in the external communication environment as they unfold.

Evaluation in conflict communication

Once the new policy is in place and communicated, the final step is to evaluate the results.

Public opinion

Opinions on controversial issues that one can express in public without isolating oneself. Or, the sum of individual opinions on an issue affecting those individuals. It is also a collection of views held by persons interested in the subject.applies to the element of conformity that public opinion can impose on individuals who want to avoid alienation.

Samuel Adams

Organization - sons of liberty. Committees of correspondence, symbols - liberty tree; slogans - taxation without representation; staged events, Boston tea party

Samuel Adams

Organization- Sons of Liberty, Committees of Correspondence, symbols- Liberty Tree; slogans- Taxation without Representation; staged events- Boston Tea Party

Organizational theory of public relations

Organizations are more likely to give information than to seek information. Information flow is generally one-way. Ex: The Army command information program is more likely to give information than to seek information.

Issue identification

Organizations should track the alternative press, mainstream media, online chat rooms, blogs, and activist group newsletters to learn what issues or concerns are being discussed.

Nonprofit

Organizations such as certain hospitals, public radio stations, most colleges and universities and charities that don't do business to make a profit for owners. Any surplus income derived from the business operation is used to expand the organization or support its mission. Nonprofit organizations often provide a public service.

Not-for-profit

Organizations such as credit unions, mutual insurance companies and farm cooperatives that may generate revenue surpluses but are not designed to earn money for owners or members. Surplus revenue is generally used to carry out operations. If fiscal reserves become large enough, however, some money may be refunded to member-owners.

PR social responsibility

PR professionals must fulfill expectations and moral obligations at the level of society. Commitment to several society applies to both individual practitioner and professional collectively. Right conduct takes into account the welfare of larger society as the professionals helps clients to solve problems. Associations of professionals exercise collective power as moral agents for the betterment of society.

Foreign agent Registration Act of 1938

Public relations practitioners working for any foreign principles must register under this act, whether they are directly lobbying US government officials or not

For profit

Publicly traded corporations such as General Motors or privately owned companies such as Dell that do business to make money for shareholders or owners

Image

Refers to characteristics you or your organization present so that others may remember you. The goal of your actions is to influence how others may remember you.

Validity

Refers to the degree to which a research study accurately assess is what the researcher set out to evaluate researchers assess internal and external validity external validity refers to the extent to which recent results of the study can be transferred to other settings are groups internal validity assesses the study's methodology and alternate explanations for study results.

Validity

Refers to the degree to which a research study accurately assesses what the researcher set out to evaluate.

Pertinence

Refers to the relative value of an object found by making object-by-object comparisons on the basis of some attitude(s). Can vary depending on which attitude is used to make the comparison.

Public opinion

Reflects a dynamic process of interpersonal and media communication on issues among groups of people who have the capacity to act in similar ways. "Thinking together" often leads to "acting together "

Registering as a foreign agent

Registration of foreign agents Act of 1938 required public relations professionals who represent foreign government to register with US government.

Bipartisan Campaign Reform Act of 2002 (BCRA)

Regulates political election contributions with three provisions 1. Soft money prohibitions -money donated to political parties for party - building purposes 2. Increases in cotribution limits 3. limits on "electioneering communications" -commercials that support or oppose a candidate without explicitly urging that candidate's election or defeat

Multicultural relations / workplace diversity

Relating with people in various cultural groups. Understanding multicultural and workplace diversity continues to increase importance. diversity in the workplace continues to provide challenges and opportunities - public relations practitioners and other managers impacting messaging perceptions of ideas and services. these considerations may include issues of household composition ages gender ethnic and religious backgrounds, language, technology fluency, health status or disabilities.

Wire service defense

Reliable on a reputable newspaper or news agency for news reports. May be used as a defense against the republication of libel statements.

Tertiary source

Reports on or summarizes the secondary source report on the primary source. These should be approached with caution because they are often biased by author's opinions

Public information

Representation of a point of view in collective farms such as facts news messages pictures or data semicolon the process of disseminating such information to Publix usually through mass media a designation describing persons charged with the task of such dissemination usually on behalf of government agencies, non-profit organizations, colleges or universities.

Rhetoric

Represents a category of communication concepts that trace their roots to Aristotle. Rhetorical elements are ethos, logos and pathos. The rhetorical approach uses information about the communicator, the logic of the message to describe and predict how effective

Vision statement

Represents a future goal that outlines general priorities for where the organization is headed.

Reputation management

Reputation management has long been a function of public relations, which is often cited in the context of crisis management. The increased use of the Internet and related social media has given added urgency to the practice, as the immediate and anonymous nature of the web increases the risk of communications that can damage an organization's reputation. Online reputation management isn't growing specialized segment a public relations.

The Children's Protection act of 2000

Requires public schools and libraries that receive federal money for Internet use to install "technology prevention measures," to filter info on computers for those 17 or younger to block obscene material that would be "harmful to minors "

Regulation fair disclosure

Requires that all publicly traded companies to disclose material information to all investors at the same time.

Formative Research

Research conducted before and during implementation to inform planning and program adjustment. Obtains benchmark measures that are vital for evaluation as well as information to assist planning.

Research

Research is the systematic gathering of information to describe an understanding situation comma check assumptions about Publix and perceptions, and check the public relations consequences. research helps define the problem and publics.

Hot issue publics

Respond and become active after being exposed to an issue

Reactive public relations

Response to crisis and putting out fires defensively rather than initiating programs. there are varying degrees of reactive public relations with some situations required implementation of an organization's crisis plan.

Independence

Retain objectivity in counseling employers on a course of action that is in the company's best interest both today and into the future.

401 K or 403 B retirement plans

Retirement plans for profit and not for profit organizations types of defined contribution plans.

Crisis and Emergency

Risk communication is the attempt to provide information that allows and individual stakeholders or an entire Community to make the best possible decisions during a crisis an emergency about their well-being communicate those decisions within nearly impossible time constraints and ultimately to accept the imperfect nature of choices at the situation evolves.

Validity

The degree to which a research study accurately assesses what the researcher set out to evaluate. Researchers assess external and internal validity. External validity refers to the extent to which methodology and alternate explanations for study results.

Risk assessment

The determination and ranking of how likely certain emergencies or crisis are to happen risk assessment is related to the larger function of risk management it uses outcomes of risk assessments to plan and execute strategies to deal with such a risk.

Reliability

The extent to which a survey test or measuring procedure yields same results on repeated trials.

Reliability

The extent to which a survey, test or measuring procedure yields the same results on repeated trials.

Salience

The feelings about an object derived from an individual's experiences and reinforcements from previous situations. Refers to what a person brings to a situation as a result of history.

General crisis plan

The first step in preparing for the worst - an issue or event that has escalated to crisis proportions.

Phineas T. Barnum

The great American showman of the 19th century. Used flowery language and exaggeration to promote various attractions.

Relationship management

The idea that public relations practitioners are in the business of building and fostering relationships.

Quiet period

The interval between when a company registers a public offering of securities with the SEC and the time the SEC declares the registration effective. At that time, the company can offer securities for sale. During the quiet period, the company can't issue any information that might affect the stock price or be perceived as "front-running" the stock offering.

Trademark

The legal term for brand

How long does Copyright last?

The life of the author plus 70 years. In the case of work for hire, rights are owned by a corporation. The right exists for 95 years from the first publication or 120 years from creation.

Marketing

The management function that identifies human needs and wants, offers products and services to satisfy those demands and causes transactions that deliver products and services in exchange for something of value to the provider. Targets customers.

Agenda Setting Theory

The media not only tell people what to think about in broad terms, but additionally how to think about in specific items and then what to think. Media shape top-of-mind presence.

Shareholders equity

The money that would be left if a company sold all of its assets and paid off all of its liabilities. This leftover money belongs to shareholders.

Content analysis

The objective, systematic and quantitative description and evaluation of the content of documents, including print media and broadcast media coverage. In content analysis we attempt to objectively code and describe the content of communication. Content analysis involves selecting a unit of analysis, defining categories, sampling and coding.

Pure accommodation

The organization agrees with critics, changes policies, makes restitution, and apologizes for its actions

Vertical integration

The organizational structure that describes the degree to which a firm owns the upstream or downstream supply chain components

Strategy

The overall concept approach for general plan for a program designed to achieve objectives agent active can have multiple strategies general well thought out tactics flow from strategy.

Mission statement

The overarching reason why an organization came into existence; a visionary statement that can guide an organization's purpose and planning for many years.

Issues management

The proactive process of anticipating, identifying, evaluating and responding to public policy issues that affect organizations and their publics now and in the future.

Branding

The process of creating and/or disseminating the brand name. Branding can be applied o the entire corporate identity as well as to individual product or service names.

Branding

The process of creating and/or disseminating the brand name. Branding can be applied to the entire corporate identity as well as to individual product and service names.

Positioning

The process of managing an organisation distinguishes itself with the unique meaning in the mind of its publics that is how it wants to be seen and known amongest Publix especially as distinguished from its competitors.

Libel

The publication of anything injurious to the good name and reputation of another or which tends to bring him in disrepute.

Lobbying

The specialized area of public relations that builds and maintains relations with a government or its officials for the primary purpose of influencing legislation and regulation.

Reputation

The sum of what others say or think about you or your organization. Based on how you or your organization interacts with others and how you evaluate those actions.

Research

The systematic gathering of information to describe and understand publics and perceptions and to check the public relations consequences. Research helps define the problem and publics. Who do we want to reach? What do we want them to do? What messages do we want them to communicate to each public that will encourage desired behavior, increase knowledge, change attitudes?

Two-way symmetrical communication

There's a balance between an organization and it's publics. The organization and it's publics influence each other.

Strategies

These serve as a road map or approach to reach objectives. Strategies describe how to reach objectives.

Assets

Things that a company owns that have value. They can be sold or used by the company to make products or provide services that can be sold. Assets can be physical property or non-tangible items like trademarks and patents.

Assets

Things that a company owns that have value. Thus typically means they can be either sold or used by the company to make products or provide services that can be sold. Assets include physical property such as plants, trucks, equipment and inventory. It also includes things that can't be touched but have value such as trademarks and patents.

Porter's five forces

This decision-making tool helps to asses where power and weakness lie and assumes that there are five important forces that affect competition:supplier power, buyer power, competitive rivalry, threat of submission and threat of new entry

Tactics tools

This exact activities and methods used at the operational level to implement a strategy and Region objective by help teething objectives tactics and turn support goals that have been set to carry out the mission or purpose of the organization tactics tools involve use of selected personnel time cost and other organizational resources

Fair Use

This law allows used or part of copyrighted materials without violating copyright laws and without paying a royalty or fee when used for, criticism, comments, news reporting, teaching, scholarship or research. fair use now applies to printed works and the distribution of music photograph videos and software. Fair use does not apply to commercial use.

Right of privacy

This law important for public relations professionals to know ensures an individual's right to be left alone and can be violated if names, likeness, and/or information is used for commercial purposes.

Intellectual property

This legal term describes rights or entitlement that apply to the ownership and use of certain types of information, ideas or other concepts in an expressed form.

Fair comment

This privilege insulates a reporter or publication against defamation(libel/slander). Not a license to circulate derogatory information, the information must be related to community interest with the subject. Fair comment is a recognizable defense against a libel action, based on the argument that the statement was Tru or privileged(taken from a public document).

10k annual report

This report provides a comprehensive overview of a company. Must be filled within 60 days after the close of the company's fiscal year and contains crucial info including history, organizational structure, equity, holidays

New York Times vs Sullivan

This ruling that actual malice must be proven by a public figure.

Slavish copying

This term is used for extensive word-for-word copying. For a violation, copying must be exact, word for word. Paraphrasing is not a violation, but without attribution, it does raise ethical concerns. Speeches quoting the ideas of another can lead to copyright violation.

Nonpublic

Those whom the issue at hand has virtually no effect

Proof of defamation

To be defamed or damaged, an exposed person or organization must prove three conditions were present: defamation, identification, communication(publication \broadcast), fault (malice or negligence) and damage. Since a public figure puts themselves out in the public, malice must be proven.

Attribution theory

To understand or explain circumstances, events or phenomenon, communicators assign (attributes) cause to events. Internal attribution (personal factors) external attribution (situation factors) and attribution error (wrongly assigning cause) are important considerations with attribution theory.

Trend analysis

Tracking and analyzing trends in news coverage online activity marketplace events and the environment to prepare and respond as changes occur part of environmental scanning.

Trend analysis

Tracking and analyzing trends in news coverage, online activity, marketplace events and the overall environment to prepare and respond as changes occur. Part of environmental scanning.

Copyright law goals

Two major goals: to protect the original creator of the work and to provide economic incentive for new knowledge.

Uncontrolled communications channels

Uncontrolled communications channels refer to the media that are not direct control of the company, organization or center of messages. These include newspapers and magazines, radio and television, external websites, externally produce blogs and social media commentary, and externally produced news stories.

Aware

Understand the importance of an issue of them, but have not acted

Aware publics

Understand the importance of an issue to them but have not acted

Horizontal businesses

Units create similar outputs. Ex: a brewer that produces beer under many different labels.

Implementation

Actual messages sent through what channels, how many messages reached target audiences, monitoring tools for execution.

Implementation

Actual messages sent through what channels, how many reached audiences, monitoring tools for execution

Regulation Fair Disclosure

Adopted in August 2000. Requires all publicly traded companies to disclose material information to all investors at the same time. Material information is any news that could influence a reasonable investor's decision to buy or sell stock. A company can't share material news with just a limited audience. The company must disclose information so everyone has access at the same time.

Counseling

Advertising management concerning policies, relations and communications

Counseling

Advising management concerning policies, relations, and communications.

When do you identify publics

After you've completed research about the opportunity, conducted a situation analysis and developed a problem statement

Corporate reputation

Aggregate perceptions and interpretation of a company's past actions and future prospects. These reputations take shape from perceptions that stakeholders have about a company's results on seven key dimensions: Products, Innovation, Performance, Citizenship, workplace, leadership and governance

Social learning

Albert Bandera says people can learn by watching others. People adopt opinions and behaviors they see modeled and rewarded.

Types of publics

All issue, apathetic, single issue, hot issue publics

Sole proprietorship

All profits belong to the owner. Owner pays taxes on income and is responsible for all debts. Company terminates when owner dies.

Grunig's publics

All-issue - active on all issues/ Apathetic publics- inattentive and inactive on all issues/ Single-issue public - active on one or a limited number of issues /hot issue publics- active after media expose almost everyone and the issue becomes a topic of wide-spread social conversation

Grunig's publics

All-issue, Apathetic, single-issue, hot-issue

Cafeteria benefit plans

Allows employees to choose from a menu of benefits health life FSA's excetera.

Liabilities

Amounts of money a company owes to others. This can include all kinds of obligations

Arthur Page

An AT&T vice president who helped set the standard for corporate PR. Said a company's performance would be determined by public reputation.

Grassroots organizing

An activist practice for creating social change among average people. Grassroots organizing is based of the power of the people to take collective action on their own behalf. This public relations technique is often used to sway public opinion and move legislators into action. Grasstops uses the same strategy but with community influencers.

Community Relations

An area of public relations with responsibilities for building relationships with constituent publics such as schools, charities, clubs and activist interests of the neighborhoods or metropolitan areas where an organization operates. Dealing and communicating with citizens and groups within an organization's operating area.

Community Relations

An area of public relations with responsibilities for building relationships with constituent publics such as schools, charities, clubs and activist interests of the neighborhoods or metropolitan areas where an organization operates. Dealing with and communicating with citizens and groups within an organization's operating area.

Financial relations

An aspect of public relations responsible for building relationships with investor publics, including shareholders/stockholders, potential investors, financial analysts, the finance markets and the Security Exchange commission. Dealing and communicating with the shareholders of an organization and the investment community. Also known as investor relations and shareholder relations.

Government relations

An aspect of relationship building between an organization and government at local, state, and/or national levels, especially involving the flow of information to and from legislative and regulatory bodies in an effort to influence public policy decisions compatible with the organization's interests. Dealing and communicating with legislatures and government agencies on behalf of an organization.

Common law copyright

An author who creates a tangible expression of his or her ideas immediately acquires common law copyright of the work. This right continues until the author dedicates the work to the public by general publication or surrenders common law right to obtain specific statutory Copyright protection.

Diversity

An extension of our sensitivity and understanding toward key audiences.

Strategic phase

An issue that has become an emerging conflict is identified as needing concerted action by PR

Line management function

An organizational structure line management functions are often limited to product and profit producing functions that increase the bottom line such as engineering production and marketing.

Horizontal integration

An organizational structure that describes a company's decision to acquire capabilities that complement it's current core competencies. Ex: an auto manufacturer acquiring an SUV manufacturer.

Expert Prescriber

Anticipates analyzes, interprets public opinion, attitudes and issues that might affect, for better or worse the operations and plans of the organization. Provides counsel to management at all organizational levels on public ramifications of policy decisions, courses of action and communication

Material information

Any news that could influence a reasonable investor's decision to buy and sell stock.

Strategic positioning

Any verbal or written exchange that attempts to communicate information that positions the organization favorably regarding competition or anticipated conflict.

Active public

Are doing something about an issue

Latent public

Are not aware of their connection to a situation

Communication barriers

Artificial censorship, limitation of social contact, meager time available for paying attention. Distortion from compressing events into shorter messages. Difficulty in expressing a complicated idea into short messages, fear of facing facts perceived to threaten established routines

Framing/second-level agenda setting

As a media - effects theory, framing involves the transfer of attributes describing a person, issue or topic from media to audience. For example: News stories describe a political candidate in a certain way. News consumers begin to use those attributes to describe the candidate.

Framing

As a message-focused theory, framing describes how content elements (frames) prompt audience members to recall certain already established, shared and persistent stereotypes, metaphors or social qualities. These predispositions shape how audience members interpret messages and respond to narratives and events.

8 key steps in a crisis

Assemble crisis team, identify issue, gather information, crisis assessment, consider options, compose key messages, plan action, inform audiences

Preparation evaluation

Assess the quality and adequacy of the information used to develop the program strategy and tactics

Belief

Assumptions people live by. Believes our understandings about the way things in the world work or should be. People often have trouble explaining their beliefs in detail. Neverthel nevertheless beliefs are building blocks of attitudes and opinions. Researchers often group release into system such as capitalism feminism or Christian theology

Porter's Five Forces

Asus willpower and weaknesses lie and assume that five important forces affect the competition: supplier power, buyer power, competitive rivalry, threat of substitution, and threat of new entry.

S-income

Loss passed through shareholders

Grunig's objective's for a communicator

1. Message exposure - intended audience are exposed to a message in various forms 2. Accurate dissemination of the message 3. Acceptance of the message 4. Attitude change 5. Change in overt behavior

Seedbed Era

(1900-1916) Organizational Attitudes: Let the public be informed. Muckraking, social reform, unions. PR trends: Defensive publicity. Journalists hired as "interpreters" to get news out. Key PR figures: Ivy Ledbetter Lee- full disclosure and tell the truth; Theodore Roosevelt - Bully Pulpit

World War I period

(1917-1918) Organizational Attitudes: Let the public be informed. The war to end all wars. PR Trends: Organized promotion. Promote patriotism. Use interest groups. Key PR figure: George Creel - The four minute men

Exemption to FOIA

1. National Security 2. Internal agency personnel rules 3. Information specifically exempt from disclosure by another law 4. Trade secrets 5. Internal agency memorandum 6. Personal privacy 7. Law enforcement investigation 8. Federally regulated bank information 9. Oil, gas and we'll data

Five items needed to claim defamation

1. A defamatory statement was made. 2. The defamatory statement was matter-of-fact not opinion 3. The defamatory statement was false 4. The defamatory statement is about the plaintiff 5. The defamatory statement was published with the requisite degree of fault.

Factors in persuasive communication

1. Audience analysis 2. Source credibility 3. Appeal to self interest 4. Clarity of message 5. Timing and context 6. Audience participation 7. Suggestions for action 8. Content and structure of messages 9. Persuasive speaking

Five stages of diffusion process

1. Awareness, 2. Interest, 3. Evaluation, 4. Trial, 5. Adoption

Three pillars for a business reputation

1. Economic performance 2. Social responsiveness 3. The ability to deliver outcomes to stakeholders

Three foundations of reputation

1. Economic performance 2. Social responsiveness 3. The ability to deliver valuable outcomes to stakeholders

Attitudinal system

1. Evaluative frame of reference 2. Cognition -knowledge and beliefs 3. Affection - feelings 4. Conation-behavioral intentions

Consensus building

1. Identify and recruit appropriate representatives to participate in consensus building sessions. 2. Guide participants to establish the agenda and process. 3. Identify and analyze the problem with participants. 4. Evaluate possible solutions. 5. Direct the group through the decision-making process. 5. Obtain finalization and unanimous approval of the solution. Requires all parties to agree on the solution.

Five types of people

1. Innovators, 2. Early adopters, 3. Early majority, 4. Majority, 5. Nonadopters

3 purposes of employee communication

1. Internal communication is meant to acculture employees or to get them to understand and internalize the organization's culture 2. Internal communication serves as a way to inform employees of organizational developments, happenings and news 3. Internal communication is a way for the organization to listen to its employees concerns or questions

Five steps of issue management

1. Issue identification 2. Issue analysis 3. Strategy options 4. An action plan 5. The evaluation of results

Primary source

Actual documents studies, books, reports, and articles as written by researchers themselves

Reasoned action

A person's attitude towards a behavior consists of a brief that a particular behavior leads to a certain outcome an evaluation outcome of that behavior. If the outcome seems beneficial to the individual, he or she may intend to or participate in a particular behavior. Included in a person's attitude toward a behavior is his/her concept of the subject norm. Central concepts include attitude, intent, and behavior. Knowing people's attitudes and intents helps predict their behavior.

Competition

A pervasive condition in life, occurs when two or more groups or organizations vie for the same resources.

Crisis management plan

A plan that prepares an organization for the worst outcome- an issue that resists risk communication efforts and becomes a conflict of crisis proportions.

Sample

A portion of a hole in pulling a sample is a relatively small group of individuals selected to represent a population if the sample is drawn randomly responses from the sample may be generalized to the entire population.

Issue management

A proactive and systematic approach to 1. Predict problems 2. Anticipate threats 3. Minimize surprises 4. Resolve issues and 5. Prevent crisis

Drill - down technique

A problem solving approach that gives planners a visual image of a problem by breaking the problem into progressively smaller parts.

Brand

A product sevice or concept that is publicly distinguished from other products, services or concepts so that it can be easily communicated and usually marketed. A brand name is the name of the distinctive product, service or concept.

Brand

A product, service or concept that is publicly distinguished from other products, services or concepts so it can be easily communicated and usually marketed. A brand name is the name of a distinctive product service or concept.

counter

A program that counts and typically displays how many people have visited an HTML page. Many sites include a counter, either as a matter of interest or to show that the,site is popular.

Statement of cash flow

A publicly traded corporation let's file statement of cash flow like a financial video this report shows how changes in the balance sheet accounts and income / specific reporting period affect cash and cash equivalents cash and cash out the report breaks the analysis down by operating investing and financial activities cash flow may be positive or negative for example selling stock generates cash and is a positive cash flow.

Survey research

A quantitative method that uses a series of written, verbal, or online questions to sample a desired universe- a population or group of people.

10Q

A quarterly financial report containing unaudited financial data. The 10Q is due 35 days after the close of each of the first three fiscal quarters. The 10k is filed after the fourth quarter.

Communication

A reciprocal process of exchanging signals to inform, persuade, or instruct, based on the shared meaning and conditioned by the communicators relationship and social context

Secondary source

A report on the findings of the primary source. Not as authoritative as the primary source. Provides broad background and improves one's learning curve.

Probability sample

A scientific sample drawn in such a way that the probability of being chosen is equal or is known.

System

A set of interacting units that endures through time within an established boundary by responding and adjusting to change pressures from the environment to achieve and maintain goal states

Public affairs

A specialized area of public relations that builds and maintains mutually beneficial governmental and local community relations. also applies to the military and government agencies due to the 1913 Gillett amendment.

Belief

A state or habit of mind in which trust or confidence is placed in some person or thing

Panel studies

A study designed to learn how people change over time or to track progress. The panel studies interview the same respondents several times during the study with a series of questions on a fixed schedule. Respondents may also keep a diary during the study.

HR Blackout

A temporary period in which access often to retirement funds or investment funds is limited or denied. Normally a blackout is in place for about 60 days during which employees can't modify their retirement or investment plans because they are being restructured or altered. Notice must be given to employees in advance of a pending blackout. A blackout can also refer to a political party's restriction on advertising for a set amount of time begone an election.

Centralized decision-making

A top-level leadership group sets organizational policy and direction. Facilities coordination across the enterprise, helps ensure decisions are consistent with organizational objectives and across all units. Organizational change is easier and avoids duplication of activities

Opinion

A view, judgement, or appraisal formed in the mind about a particular matter

Grunig's situational theory of publics

A way to move latent publics to communicating active publics. 1. Problem recognition - the extent people are aware something is missing or amiss 2. Constraint recognition- the extent to which people see themselves limited by external factors 3. Level of involvement- represents the extent to which people see themselves being involved and affected by a situation.

Process of persuasion

Accepting change; yielding to the wishes or point of view of the sender.

Earnings press release

According to the Financial Executives International and the National Investor Relationship Institute: an earnings press release should be issued as soon as practicable after a quarter-end. Public companies should file earnings press releases on Form 8K with the SEC. This release should include results for the period presented under generally accepted accounting principles (GAAP). It is the management's responsibility to prepare the earnings PR with a reasonably balanced perspective of operating performance.

Managing diversity

Achieved when a business recognizes the strengths and specific needs/preferences of its diverse publics and employees and chooses strategies based on these strengths and perspectives.

Managing diversity

Achieved when a business recognizes the strengths and specific needs/preferences of its diverse publics and employers and chooses strategies based on these strengths and perspectives

Single issue publics

Active on a limited number of issues

All issue publics

Active on all issues

Employee relations

Activities designed to build sound relationships between an organization and it's employees, and,a critical element in fostering positive attitudes and behavior of employees as ambassadors for the organization.

Promotion

Activities designed to win publicity or attention, especially the staging of special events to generate media coverage. Special activities designed to create and stimulate interest in a person, product, organization or cause.

Freedom of Information Act 1996

Bipartisan effort in the U.S. Congress to promote full disclosure from the executive branch of government. It applies to the executive department, military department, government corporation, government controlled corporation or other establishment in the executive branch of the federal government or any regulatory agency. The act applies to records and tangible items of information such as documents- not intangible info like forcing agency employees to respond to questions. Added access to digital info (e.g. computer databses) held by government agencies subject to the FOIA.

Content analysis

Breaks down the rich stream of qualitative data into countable catagories based on a prescribed catagorization system. Enables a method to interpret qualitative methodologies.

Limited liability

Business structure similar to a partnership, but owners are not responsible for company's debt. Double taxation can be avoided.

Cascading style sheet

CSS; determines how a given element is presented on a Web page. CSS gives control over the appearance of a Web page to the page creator than to the browser designator or the viewer.

Coordination

Can be described as the process of organizing a complex enterprise in which numerous organizations are involved and bring their contributions together to form a coherent or efficient whole. It implies formal structures, relationships and processes

Reputation audits

Can be used to assess and monitor an organization's reputation

Environmental scanning

Careful monitoring of an organization's internal and external environments for detecting early signs of opportunities and threats that may influence it's current and future plans.

George Creel

Chairman of the Committee on Public Information during World War I. Understood the power of publicity to mobilize the public. Started the "Four Minutemen" and created "spokespersons" from key interest groups such as lawyers, actors, journalists, teachers. Used persuasive tactics to dehumanize the enemy.

George Creel

Chairman of the commitee of public information during World War I and understood the power of publucity to mobilize the public. Started the "four minutemen" and created spokespersons. Helped President Woodrow Wilson organize a public relations effort to unit the nation and influence opinion during the,way.

Outcome objectives

Change behavior, awareness, opinion, support. Outcome objectives require high level strategic thinking. Differentiate between measuring public relations outputs generally short-term and surface and measuring public relations outcomes usually more far-reaching and carrying greater impact changing awareness attitudes and even behavior.

Outcome Objective

Change behavior, awareness, opinion, support. Requires a high level of strategic thinking.

7 c's of communication

Clarity, credibility, content, context, continuity, capability, channels

7 c's of communication

Clarity, credibility, content, context, continuity, capability. Channels

Problem-solving facilitator

Collaborates with other managers to define and solve problems. Assists other managers in applying step-by-step public relations solutions. Uses knowledge of an organization's policies, products, procedures and actions to create solutions

Loyalty

Commitment to your employer often comes before other obligations

Wilbur Schramm Communication Theory

Communication is something people do. It has no life of its own. There is no magic about it except what people in the communication relationship put into it. There is no meaning in a message except what the people put into it. When one studies communication, one studies people relating to each other and into groups, organizations and societies.

Agenda- Setting Theory

Concept 1: The agenda- Setting process is very fluid and dynamic attempt to get the attention of the media, the public or policy makers. Concept 2: The agenda is a "set of issues." Research indicates that agenda - setting theory can be multidirectional.

Rule 10 b-5 of Sec 1934

Concerns fraud and disclosure. An organization has the legal responsibility to ensure the information it releases concerns fraud in disclosure. An organization has the legal responsibility to ensure the information it releases is both accurate and complete.

Honesty

Consider obligations to tell the truth in advancing the company's interests and in communicating to the public

Organization - publics system

Consists of an organization and the people evolved with and effected by the organization and vice versa

Situation theory of publics

Context influences relationships. Publics are active or passive. People are more likely to seek information related to a decision they are making than to reinforce their attitudes. Those publics are active. Three elements are involved in the process: Problem recognition(awareness/interest) 2. Constraint recognition (what's required/what motivates a person to act) 3. Level of involvement (importance). Sony publics are active on several issues; others are active on only one. Passive publics usually aren't interested in the issue, or it isn't important to them.

Preventative public relations

Continual efforts to maintain the reservoir of good will. This is considered the most effective public relations.

Vertical businesses

Control all parts of their supply chains. Ex: a newspaper publishing company could own forests, run logging operations to supply wood for making paper

Mission statement

Conveys goals and organizational structure and strategy, legitimacy, values. Participation and ownership among employees, leadership responsibility to the community, ethical priorities and commitment to publics and stakeholders. This statement is more operational than a vision statement.

Section 14 of the Act of 1934

Covers solicitation of proxies in the time frame between sending the official statement and holding an annual meeting where the proxy voting occurs. Since a specific # of proxies are required companies can use ads, news releases, speeches, etc. for potential solicitation and ensure filing with the SEC.

Attitudes

Covert predispositions governing likes and dislikes. Attitudes are effective rather than cognitive subjective rather than objective global or general rather than specific and enduring rather than changeable. Attitudes cannot be measured by asking direct questions. People often can't explain their attitudes. Therefore attitudes must be inferred through indirect questioning about how people feel or through physiological responses.

Press Agentry

Create a newsworthy stories and events to attract media attention and gain public notice.

Ivy Lee Leadbetter

Created a document termed by journalists as the "Declaration Principles." Among the principles to supply news and ensure the company's work is done in the open, provide accurate information and not advertising, and work with media to respond promptly to requests for additional information. Considered the first public relations counselor. Used the dissemination of truthful and accurate public information to gain public support and reach mutual understanding between corporation and their publics.

Ivy Ledbetter Lee

Created the "Declaration of Principles" in 1906. Among the principles: to supply news and ensure the company's work is done in the open, provide accurate information and not advertising and work with the media to respond promptly to requests for additional information. Issued first news release in 1906. Among the first to recognize that publicity needs to be supported by good works. Performance determines the publicity a client gets. Used testimonials. Advised clients to make full disclosure, tell the truth and convince management to do the same.

George Westinghouse

Created the first corporate public relations department

Define contribution plan

Creates an individual account for each employee benefit received is based on amount contributed and affected by income expenses gains and losses period 401k and 403b plans are types of defined contribution plans.

Risk communication

Dangers or threats to people or organizations are communicated to forstall personal injury, health problems, and environmental damage. This communication continues as long g as risk exists or until risk escalates to a crisis.

Decentralized organizations

Decisions are made in operating units across organizations. The horizontal or flat approach promotes flexibility and market responsiveness, increases control over specific markets or products, creates a greater sense of autonomy within operating units and broadens a sense of accountability and ownership. Can create organizational silos that hinder interaction and cooperation between units, hamper efforts to maintain uniformity.

Decentralized organization's

Decisions are made in operating units across the organizations. This "horizontal" or "flat" approach promotes flexibility and market responsiveness. Creates a greater sense of,autonomy within operating units and broadens a sense of accountability and ownership. Can create organizational silos and hamper product uniformity.

Ethical Decision-making process

Define the specific ethical issue or conflict, identify internal and external factors that may influence the decision, identify the key values, identify the audience who will be affected by the decision and define the public relations professionals obligation to each, seek ethical principles to guide the decision making process, make your decision and justify it.

Objectives

Define what behavior, attitude or opinion you want to achieve some specific audience is, how much to achieve, and went to a cheese. Objective should be specific, miserable, I pay noble, are you in specific, relevant, results oriented, time specific.

Model

Describe, illustrate, or imagine, how things work

Centralized decision making

Describes the degree in which the firm owns the upstream or downstream supply chain components. Consolidate key functions of decision-making within the organization. The decision making is top down or vertical.

Cognitive priming

Describes the personal experience or connection someone has with an issue. Researchers thought that a person with little or no personal experience on an issue must rely on the media for information. Researchers found that previous exposure to an issue stimulates interest in that issue's media coverage, enhancing the agenda - setting effects.

Ways to overcome communication barriers

Design the message so that it gets the attention of the intended public. Employ signs, images and symbols that relate to experiences common to senders and receivers. Arouse personality needs in the receiver; appeal to the self-interest of receivers. Offer ways to meet those personality needs that are appropriate to the group situation the receiver is in at the time you want to that receiver to respond.

Issue salience

Determines the prominence and pentration the issue has with the audience, or how well it resonates with each public. People care the most about issues that are close to their own interests.

Diversity

Differences among people within a group, stemming from variations in factors such as age, gender, ethnicity, religion, sexual preference, education, etc.

Diversity

Differences among people within a group, stemming from variations in factors such as, age, gender, ethnicity, religion, sexual preference, education, etc.

Elmer Davis

Director of the Office of War Information during WWII. Pioneered widespread use of radio, Hollywood and other mass media to publicize the war effort.

Elmer Davis

Director of the office of war information during World War II. Pioneered widespread use of radio, Hollywood and media to publicize the enemy.

Decentralize decision making

Distribution isn't making across organizational units flat or horizontal. Often require different significantly diversifies its products or is geographically diverse.

Summaritive research

Documents impact of a program. Research conducted post-program to evaluate public relations programs as evaluation research or measurement.

Impact evaluation

Documents the consequences of the program and provides feedback on the extent to which objectives and goals were achieved.

Active publics

Doing something about an issue

FERPA

Family Educational Rights and Privacy Act. A federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the US Department of Education. This law gives parents rights with respect to their children's education records. These rights transfer to the student when they turn 18.

3 foundations of reputation

Economic performance, social responsiveness, the ability to deliver valuable outcomes to stakeholders

Spiral of silence

Elisabeth Nolle-Neumann said people constantly monitor the opinion climate around them. They perceive the majority viewpoint. Those who disagree keep silent. They are afraid of social isolation if they buck the majority view. Ex: The bandwagon effect.

Defined benefit plan

Employee promise a specific monthly benefit employee is not required to contribute and private sector companies but is required to contribute and public sector. Employee is not required to make investment decisions.

List of publics common to organizations

Employees, government, industry-business, community, academia, media, investment/financial, customer

Conflict positioning strategies

Enable the organization to position itself favorably in anticipation of actions such as boycott, adverse legislation, elections, or similar events that play out in public opinion.

PR value to society

Enhanced when 1. It promotes the free, ethical competition of ideas. Information, and education in the marketplace of opinion 2. Reveals the sources and goals of participants in the debate 3. Enforces high standards of conduct

Diffusion of innovation

Everett Rogers' theory describes how people adopt new ideas. Personality traits influence how people approach new things. The theory proposes five personality catagories:innovators, early adopters, early majority and laggards. Five factors influence how soon people adopt a new idea:relative advantage, compatibility, complexity, trainability, observability

Diffusion of innovation

Everett Rogers' theory describes how people adopt new products or ideas. Personality traits influence how people approach new things. The theory proposes five personality catagories: innovators, early adopters, early majority, late majority and laggards. Five factors influence how soon people adopt a new idea: relative advantage, compatibility, complexity, trainability, observability

Values

Explicit standards for evaluating right wrong desirable or undesirable. Values determine what people think are important in life like attitudes are usually covered people usually say what they think is right or wrong or what is important to them but they usually can't explain why they make those judgments.

External variables for conflict

External threats, industry-specific environment, general political/social environment, external public characteristics, the issue under consideration

Political contributions

Federal Corrupt Practices Act of 1925, Hatch Act of 1939, and the Taft - Hartley Act of 1947 govern labor relations management. These laws prevent organizations including labor unions, from contributing to any political campaign or candidate, and prohibit any candidate from accepting such contributions. Organizations and unions have formed political action committees (PACs) to get around these prohibitions. PACS are legal because employees or union members. not the organization itself, fund these expectations

Lobbying

Federal Lobbying Act (1913) requires lobbyists to register with the clerk of the U.S. House of Representatives or the secretary of Senate between the 1st and 10th day of each quarter. A lobbyist must report the amount of money he or she made during the previous quarter for lobbying activities. The lobbyist must name publications in which he or she has had an editorial published on behalf of the person or organization for which he or she is lobbying. The requirement does not apply to newspapers in the regular course of business. This act only applies to persons aiding in the passage or defeat of legislation, which public relations practitioners often do. Legal statutes vary from state to state.

Lobbying

Federal lobbying Act 1913 lobbyist must register with the House and Senate each quarter must disclose money received during the previous quarter.

Theodore Roosevelt

First president to exploit news media as a new and powerful tool of presidential leadership

Rex Harlow

Founded the American Council on Public Relations which ultimately became PRSA through mergers with other public relations organizations

Rex Harlow

Founded the American Cousel that ultimately became PRSA through mergers with other public relations organizations

Process of informing

Four steps: 1. Attracting attention to the communication 2. Achieving acceptance to the message 3. Having it interpreted as intended 4. Getting the message stored for later use.

Torts for the right of privacy

Four torts or kinds of wrongful acts or damages to privacy exist: appropriation(the element of taking a person's name or likeness for advertising or trade purposes without consent), intrusion(invading a person's solitude), public disclosure of embarrassing private facts, false light (misrepresentation).

PRSA Code of Ethics Core Provisions

Free Flow of Information, Competition, Disclosure of Information, Safeguard Confidence, Conflict of Interest, Enhance the profession

Communication barriers

Fuzzy language, misalignment of messages, history of distrust, distractions, negative influencers, sources or spokespersons with no credibility, unreliable media, media with which people are not comfortable, captive audiences, gatekeepers

Federal Communication Act of 1934

Gave the FCC the power to make and enforce programming policy for broadcasting and issue, renew, or deny licenses to individual station operators. The US Supreme Court ruled the right to free speech does not include the right to use the facilities of radio without a license. The US airways are owned by the public and are a scarce resource that needs protection.

GAAP

Generally accepted accounting principles are a common set of accounting principles, standards and procedures companies use to compile their financial statements.

Drill-down technique

Gives planners a visual image of a problem by breaking down the problem into progressively smaller parts by examining elements that contribute to the problem information relating to the problem and questions raised by the problem Communication experts can identify the best solutions to respond to the many parts of a problem

Propaganda devices

Glittering generalities, name calling, transfer, bandwagon, plain folks, testimonials, card stacking

Public

Groups of people ties together by some common element. Before starting to plan, public relations practitioners need to clearly define groups with which an organization needs to foster mutually beneficial relationships. Objectives need to say which public a public relations strategy is designed to reach.

Stakeholders

Groups of people who are internal or external to the organization but who have common concerns or shared interests

Non-public

Have virtually no connection involvement or interest in the issue at hand

HIPAA

Health insurance portability and accountability act. Provides the ability to transfer and continue health insurance coverage for millions of Americans when the lose or change jobs. Mandates industry -wide standards for health care information on electronic billing and other processes. Requires the protection and confedential handling of protected health information(PHI).

New York Times vs. Sullivan

Held for the first time that the First Ammendment limits the ability of states to impose damages for the publication of a statement even if false in some circumstances.

Line management function

In an organization structure, line management functions are often limited by product - and profit-producing functions that increase the bottom line such as; engineering, production, and marketing. Senior public relations positions should fall within this function area to help set the course and direction of products and services, programs and initiatives.

Sleeper effect

In propaganda research Carl Hovland found a decreased tendency over time to reject the material presented by an untrustworthy source. People may initially reject a message because the source isn't credible. But after about six weeks, people may forget the source but remember---and begin to believe the message.

Recovery phase

In the aftermath of a crisis or high-profile, heated conflict with the public, the organization should employ strategies either to bolster or repair it's reputation in the eyes of key publics

Apathetic publics

Inattentive and inactive on all issues

Reputation management

Includes systematic research to learn the state of the organization's reputation and then take steps to improve it.

Crisis communication

Includes the implementation of the crisis management plan as well as the hectic 24/7 efforts to meet the needs of publics such as disaster victims, employees, government officials, and the media.

Cognitive consistency theories

Inconsistencies between attitudes and actions drive people to change what they think/believe. The goal is to achieve consistency between expressed opinions and actions. Ex: I've never liked people from that group; after working with them, I have changed my mind.

Symmetric worldview

Incorporates the ideas of negotiation, conflict resolution, and compromise in an organization's operating procedures. The organization is not only self-oriented.

Communication audit

Indepth secondary research method that combines attitude surveys, in-depth interviews, focus groups, and any other types of data that can be mined to understand the results of qualitative and quantitative research.

Direction of opinion

Indicates the evaluative quality of a predisposition telling us the "positive - negative - neutral, " "for-against-undecided," or "pro-con-it-depends evaluation of publics. It is a yes-no answer to a survey.

Individual variables for handling contingencies

Individual communication competency. Personal ethical values, ability to handle complex problems, ability to recognize potential and existing threats, familiarity with external publics or its representatives

Population

Individuals whose opinions are sought in a survey the population can be as broad as every adult in the United States or as focused as Liberal Democrats who live in the fifth word of Chicago and voted in the last election . A sample may be drawn to reflect the population which is sometimes called the sampling universe.

Process Objectives

Inform and educate

Nonprobabilty sample

Informal selection of persons interviewed. This type of sampling is easier and faster than formal methods and cam be considered to be representative of the total population that interests you. These include: Convenience, Quota, Dimensional, Snowball, Purpose

Publicity

Information from an outside source that is used by the media because it has news value. It is an uncontrolled method of placing messages because the source does not pay the media replacement.

Advertising

Information placed in the media by an identified sponsor that pays for time and space. It is a controlled method of placing messages in the media..

Advertising

Information placed in the media by an identified sponsor that pays for time or space. It is a controlled method for placing messages in the media.

Situation analysis

Information pulled together to define a situation for example HISTORY factors affecting the situation and people involved contains all information needed to write a problem statement

Three elements in negotiations

Information, time, power

Excellence

James Grunig, Larissa Grunig and David Dozier first published this general theory of public relations in 1992. The theory "specifies" how public relations makes organizations more effective, how it is organized and managed when it contributes most to organizational effectiveness, the conditions in organizations and their environments that make organizations more effective, and how the monetary value of public relations can be determined." Excellence theory shaped lots of thinking about public relations in the late 20th century. The theory includes the four classic models of public relations: press agentry/publicity, public information, two-way asymmetrical and two-way symmetrical

Opinion leaders

Key components of gaining acceptance; tend to get information from media sources and then become themselves the source to others in their network. Some have influence on a particular issue and some have influence on a range of issues.

Amos Kendall

Key member of President Jackson's kitchen cabinet, he excelled at creating events to mold opinion. Pollster, counselor, ghostwriter, and publicist

Audience analysis

Knowledge of audience characteristics such as, beliefs, attitudes, concerns, and lifestyles is an essential part of persuasion and tailoring messages to communicate to target audiences

Theodore N. Vail

Laid the public acceptance and public policy foundations for the nation's telephone system. Pioneered corporate public relations with AT&T. Understood the necessity for improving relationships between corporations and public.

Corporations

Largely publicly held companies that sell stock to raise capital. In an S corporation the income or loss is passed to shareholders. Not subject to double taxation. In a.c corporation income or loss is not pass through to shareholders subject to double taxation.

Sarbanes Oxley

Legislation covers corporate auditing accountability responsibility and transparency. Affects how information is disclosed therefore intersects with PR. Public companies are required to disclose effectiveness of their an internal financial reporting controls accelerated insider trading reporting and blackout periods.

Sarbanes Oaxley

Legislation covers corporate auditing and accountability responsibility and transparency. Provisions within this law affect how information is disclosed and therefore intersects with the practice of public relations. Public companies are required to evaluate and disclose the effectiveness of the internal reports.

Relationship attributes

Level of satisfaction, commitment, trust, mutual understanding, control mutually and benefits

Defenses against libel

Libel has 4 defenses: truth, privilege, fair comment, and retraction.

Balance sheet

Like a financial still photograph the balance sheet shows assets liabilities and capital equity of a business on a specific date assets and liabilities are listed in order of their liquidity the balance sheet always balance is because assets must equal liabilities plus owners equity

Income statement

Lincoln Financial video the income statement allows the profitability of a business over a specific time the business can choose the length of the reporting. For example month quarter or year the income statement shows the gross income revenues expenses and net income the statement includes both cash items such as cash sales and non cash items such as credit card sales and income the statement shows depreciation as an expense an income statement also is also known as a profit loss or P&L statement

Second-level agenda building and agenda - setting effects

Linked the concept of framing by suggesting that news media attention can influence how people think about a topic by selecting and placing emphasis on certain attributes ad ignoring others. Ex:if media emphasize the integrity of a political candidate in news stories, public perceptions of that candidate should also stress his or her integrity.

Louis McHenry Howe

Long-time public relations adviser to Franklin D. Roosevelt. Recognized that mutually beneficial public relationships could be built only by coupling responsible performance with persuasive publicity

Louis McHenry Howe

Long-time public relations advisor to Franklin D. Roosevelt. Recognized that mutually beneficial public relationships could be built only by coupling responsible performance with persuasive publicity

C-income

Loss not passed through shareholders

Two-step flow

Media messages indirectly affect human behavior. "Opinions leaders mediate message effects. Everyone in the audience can receive the message, but opinion leaders influence how individuals understand and respond to messages. Ex: I've seen lots of information online about hybrid cars. I won't by one until I talk to my father because he nows a lot about cars.

McCombs and Shaw

Media not only tell us what to think about, but how to think about it and consequently what to think

Informal (non scientific) research

Methods of gathering information that don't necessary follow the scientific method in are usually subjective and exploratory. Informal research can look at values or qualities it is good for pre-testing formal strategies findings cannot be projected to represent an entire population informal research may provide an early warning signal about emerging issues and is often used to inform scientific research.

Implementation evaluation

Monitors the effort and progress unfolds

Issue tracking

More focused and systematic process of monitoring external coverage of an organization. Includes news story clipping.

Latent content

More qualitative and deals with the underlying or deeper meaning or themes of the messages. They are attitudinal in nature and more difficult to count.

Media relations

Mutually beneficial associations between publicist or public relations professionals and members of media organizations as a condition for reaching audiences with messages of news or features of interest maintaining up-to-date list of media people and knowledge of media audience interest are critical to the function. Dealing with communication media and seeking publicity or responding to their interests in the organization.

Publicity Bureau

Nation's first publicity agency, forerunner to today's PR agencies. Used tools of fact-finding, publicity and personal contact to saturate media with railroad propaganda.

Publicity Bureau

Nation's first publicity firm, forerunner to today's PR firm, used tools of fact-finding publicity and personal contact to saturate media with railroad propaganda

Latent public

Not aware of their connection to a situation

Opinion

Observable responses or statements concerning issues or topics. Opinions are specific to a topic and time rationale and changeable. Can be measured directly by asking a person a question and recording the response. The response is the person's opinion.

Opinions

Observable verbal responses or statements concerning issues or topics opinions are specific to the topic and time situational and focus rational cognitive and objective and changeable public opinion is often described as the composite opinion of all people who make up a public.

Issues management

Occurs when an organization makes behavioral changes or creates strategic plans in ways that address an emerging issue.

Conflict

Occurs when two groups direct efforts against each other, devising actions and communication that directly or verbally attack the other group.

Qualitative research

Offer an in-depth understanding of how certain people and organizations think. Data gathered cannot be confidently interpreted more broadly but are restricted to the situations where the data was gathered.

Agenda building

Often described as a subset of agenda-setting theory, agenda building describes how organizations can use "information subsidies" to news outlets to influence the media agenda. (Information subsidies include news releases, blog posts and interview opportunities with policy makers or advocates. The thinking behind agenda-building theory is that news coverage doesn't just reflect reality. News coverage is manufactured product that can be influenced. By working to boost media attention to a topic, organizations can get more public attention for their issues. Increased news coverage can make those topics important to people in key publics (transfer of issue salience from media agenda to public agenda).

Strategy options

Once a company sees an issue as damaging, the next step is to consider what to do about it.

Action plan

Once a specific policy has been decided on, the fourth step is to communicate with all intetested publics

Issue analysis

Once an emerging issue has been identified, the next step is to assess it's potential threat to the organization. Another consideration is to determine if an organization is vulnerable on an issue.

Rule 5c

Part of the Security Act of 1933. Companies must register securities and embargo publicly traded materials during a specific time frame called "gag period." The gag period is in effect from the date a corporation officially registers it's intent to offer a security to 90 days after the registration statement becomes effective. Only direct selling of the stock by the corporation take place through a registration statement and prospectus, both must be viewed by the SEC. No comments or written statements on future sales or earnings projections, predictions, estimates can be given during this period.

Social judgement

People accept or reject messages to the extent that message content corresponds to each individual's attitudes and beliefs and influences his or her self-concept. Ex: I won't accept same-sex marriage because it goes against my idea of marriage.

Use and gratification

People seek out communication media to satisfy specific needs. Audience members are actively involved in the communication process and make goal-oriented media choices. Ex: College students prefer to get news through social networks rather than through traditional mass news media.

Cognitive dual processing

People use different strategies for processing messages or making decisions. These strategies are based on how important the topic is (motivation) or the individual's cognitive capacity (time to think/knowledge of the topic or general intelligence) People generally try to use little cognitive energy to make decisions. Three models: The Elaboration Likelihood Model of persuasion, The Heuristic-systematic model of cognitive processing, motivation determines processing model. Each model presents two roots to decision making

Publics

People who are somehow interdependent or mutually involved with a particular organization

Social exchange

Perceived costs and rewards (efforts) of an action predict group behavior. Ex: We won't support changing the system because the effort and cost is too much.

Doctrine of Fair Use

Permits the use of copyright material without its author's permission. To determine Fair Use courts must look at 1. The purpose of the use, 2. The nature of copyrighted work that is being used 3. The amount and subsequent portion used 4. The effect of the use.

Propaganda

Persuasion based on appeals rather than the merit of a case. Often gives only one side of an argument, making it deceitful and not in the public interest.

Goals

Please refer to longer term, Broad, more global, future statement of being. Goals may include how an organization is uniquely distinguished in the minds of its target publics.

History of PR Two-way Symmetric

Post-war boom (1946-1964); Period of Protest and Empowerment (1965-1985); Digital Age and Globalization (1986-Present); mutual adjustment; Arthur Page, Scott Cutlip and Center

Pre-seedbed Era

Pre 1900's. An Attitude of public be dammed. P.T. Barnum style of PR tactics.

4 stages of a crisis

Pre-crisis, Acute crisis stage, Chronic crisis stage, Post-crisis stage

History of PR Press Agentry Model

Pre-seedbed Era before 1900's; Public-Be-Damned; P.T. Barnum

Research terms

Primary, secondary, formal, informal, qualitative, quantitative, scientific method

Scientific method

Principles and procedures for the systematic pursuit of data through replicable observation and experiment, and the formulation and testing of hypothesis, comparison against standards and provisions for replication; objective, empirical; predictive.

Four groups who should be approached for PR problems

Prospective employees, shareholders, government agencies, special interest groups

Copyright law

Protects an author's intellectual production. The dividing line between common law copyright and statutory Copyright is publication.

Crisis communication

Protects and defends and individual company or organization facing a public challenge to its reputation. These challenges involve legal, ethical, or financial standing.

Rule 5C

Rule 5C of the security exchange Act of 1933 deals with the registration of securities and led the embargo of publicity materials during a specific time frame- frequently the gag period because the materials could be construed as an effort to sell new security. The gag period is in effect from the date a corporation officially registers it's intent to offer security.

History of PR Public Information

Seedbed Era; 1900-1916; Public-Be-Informed; Ivy Lee

Controlled communication channels

Self-sponsored communication channels, media and tools that are under direct control of the sender. Examples include paid advertising, newsletters, brochures, some intranets, teleconferences and videoconferencing, meetings and speeches, position papers and all other channels and communication products under organizational control.

Tactics/tools

Serve as specific elements of a strategy or specific tools more specifically "how to". Examples include meetings, publications, tie-in, community events, news releases, etc.

Process objectives

Serve to inform or educate

Communication facilitator

Serves as liaison/spokesperson between an organization and it's publics. Maintains two-way communication and removes barriers to communication channels open. Provides information needed to make decisions of mutual interest to both management and publics. Establishes discussion/meeting agendas, summarizes and restated views, calls for reactions, and helps diagnose and correct conditions interfering with communications relationships

Antitrust

Sherman Clayton Act and Robinson Putnam act makes it illegal to engage in activities that ruins competition.

Anti-trust

Sherman/Clayton Act and Robinson Putnam Act make engaging in activity that ruins competition illegal. Overselling wording on news releases, announcing acquisitions and diversitures can be cited as violations.

Fair report privilege

Shields the publisher of an accurate and impartial report of the contents of legal papers filed in court to avoid being held responsible for publishing libel statements.

Income statement

Show how much money a company made and spend over a period of time. Similar to a video.

Balance Sheet

Show what a company owns and what it owes at a fixed point in time. Similar to a snapshot of the company's assets, liabilities and shareholders equity. Set up like a basic accounting equation (assets=liabilities +shareholders equity).

Conflict management life cycle

Shows "big picture" of how to manage a conflict. Strategic management can be divided into four phases: proactive phase, strategic phase, reactive phase, recovery phase. PR pros typically move from left to right of the cycle but may manage two phases simultaneously.

Balance sheet

Shows a firm's assets liabilities and equity at a given point in time. Compared to a photograph.

Statement of cash flow

Shows how cash flows in and out of company over a given time. Compared to a video. She is positive and negative cash flow and operating investing and financing activities.

Statement of shareholder equity

Shows the changes in the interests of the company's shareholders over time.

Cash flow statements

Shows the exchange of money between a company and the outside world also over a period of time. Similar to a video.

Partnerships

Similar to proprietorship but all profits and debts belong to both or all owners. Company terminates upon death of owners.

Forms of business

Sole proprietorship, partnership, corporations, s-income, c-income

Ombudsman

Someone who listens to the concerns of internal organizational publics. This person may also review organizational publics and mediate disputes between the organization and its employees.

Value

Something intrinsically valuable or desirable; something esteemed

Proxy Statement

Sometimes referred to as form Def 14A. Document produced for the benefit of shareholders prior to annual meeting of shareholders so they can make an informed decisions about matters due to be discussed at the annual meeting. Issues can include proposals for new additions to the Board of Directors

1997 Reno v. American Civil Liberties Union

Speech on the Internet is fully protected by the first ammendment. Overturned the Communications Decency Act of 1996. The Internet is considered a traditional public form of mass communication. PR can freely use the Internet to send unmediated messages to constituencies.

Staff management function

Staff management functions provide advice and counsel to those in line

Staff management function

Staff management functions provide advice and counsel to those in line management positions public relations and corporate legal counsel are common examples of staff management functions.

Edward L. Bernays

Staff member of the Committee on Public Information during WWI. Wrote Crystalizing Public Opinion, first book on public relations (published in 1923) and with his wife Doris Fleischman, coined the term public relations counsel. Taught first college course on public relations (at NY university) and was the first to call himself a public relations professional. Said good public relations recognizes the changes in an organization's social setting and advises clients or employers how the organization should change to establish a "common meeting ground" Among the first to advocate licensure for public relations counsel.

Carl Byoir

Staff member of the Committee on Public Information during World War I. Directed campaign to publicize the military draft among non-English-speaking men and helped to distribute information to Americans about U.S. war goals. Founded Carl Byoir and Associates one of the world's largest public relations agencies during the mid-20th century in 1930. Represented the Tourist Information Office for the Nazi German government during the 1930's. This connection led Congress to pass the Registration of Foreign Agents Act of 1938. That law requires public relations practitioners who represent a foreign government to register with the U.S. State Dept.

Theory

Statements that explain and predict how things happen based on observation, experience and experimentation.

Image restoration

Steps taken to help improve an organization's damaged reputation in the fourth phase of the conflict management life-cycle or the recovery phase. Organizations must demonstrate genuine change by the organization. This can be a long-term process.

Special events

Stimulating and interested in a person, product or organization by means of a focus "happening." activities designed to interact with Public and listen to them.

Exchange relationships

Strategic and utilitarian. Rely on persuasion, often break down when disagreements arise between parties are involved

Source credibility

Studies suggest the perceived status, reliabilty, and expertness of a source adds weight to messages and amplifies the value of information. Multiplying the three source characteristics by each other yields weight the source in the communication process

Proactive public relations

Taking the initiative to develop and apply public relations plans to achieve measurable results toward set goals and objectives.

Limited Liability Company

Tax like a partnership but owners are not responsible for the company's debt. Avoids double taxation.

8K current report

The 8K filings are filed for unscheduled material or corporate events of importance to the shareholders and SEC. This report helps determine any significant problems the company may be facing, such as litigation, executive malfeasance or other problems. 8K filings of competitors, suppliers, and industry peers can indicate problems facing industry.

Liabilities

The amounts of money that a company owes to others. This can include all kinds of obligations like money borrowed from a bank or rent owed fir use of a building.

Shareholders equity

The capital net worth. It's the money that would be left if a company sold all of its assets and paid of its liabilities. This leftover money belongs to shareholders.

Reputation

The collective representation of an organization's past performance that describes the firm's ability to deliver valued outcomes to multiple stakeholders. A reputation is the track record of an organization in the public's mind. A good reputation is created and destroyed by everything an organization does from employee management to conflict resolution.

Gratification theory of communication

The communication process is interactive. The communicator wants to inform/persuade and the recipient wants to be entertained, informed or alerted to opportunities that can fulfill and individual's needs

Environmental scanning

The constant reading, listening, and watching current affairs with an eye to an organization's interest.

Richmond Newspapers v. Virginia

The court concluded the right of the press and public to compel access to information concerning the exercise of government power.

Defamation

Untruth that damages a reputation. Written or pictorial defamation is known as libel; spoken defamation is known as slander and need not be spoken in a public setting. To qualify as defamation, a statement must be untrue.

Trend study

Uses different samples drawn from the same population to track change over time.

PRSA Code of Ethics Values

Values: Advocacy, Honesty, Expertise, Independence, Loyalty, and Fairness

History of PR Two-way Asymmetric

WWI (1917-1918); Booming Twenties(1919-1929); Roosevelt and WWII (1930-1945); Mutual Understanding; Edward Bernays and Arthur Page

Manifest content

What you can actually see and count. For example the number of times specific financial figures are given in a financial report.

Third-person effect

When a person lacks information about other people's opinions, he/she thinks others will think and behave as he/she would. W. Phillips Davidson said people expect mass media messages to affect others more than themselves. That belief may lead the first persons to act in mistaken anticipation of the media effect. Ex: Though comments on our Twitter are baseless, we better respond to prevent a loss in sales/reputation.

Pure advocacy

When public relations take a hard-nosed approach and refute criticism

Target audience

Who needs to understand? Who needs to be involved? Whose advice or support do you need? Who will be,affected? Who has something to gain or lose?

Inoculation

William McGuire found that people are more likely to resist persuasive messages if those people have been exposed to counterarguments in advance. People are less likely to change opinions they have already formed and tested.

Edward Bernays

Wrote "crystalizing public opinion" the first book on public relations and coined the term public relations counsel with his wife Doris Fleishman. Conceptualized a new model of public relations that emphasized the application of social science research ND behavioral psychology to formulate campaigns and messages that can change people's behaviors. Considered the father of modern public relations.

Advocacy

You should consider both the company's interests and the interests of publics that may be affected by the decision

Models

describe or illustrate or imagine how things work

Theories

explain and predict how things happen

Communication barriers

fuzzy language, misalignment of messages with culture and values, history of distrust, distractions, negative influencers, sources or spokespersons with no credibility, unreliable media, media with which people are not comfortable, captive audiences, gatekeepers