Info Tech PPT 1 Textbook

what are the three types of changes to text in a presentation

additions, replacements, and deletions

what does the toolbar that appears when you begin running a slide show and then click a slide or move the pointer do

allows you to navigate to the next slide or the previous slide, to mark up the current slide, or to change the current display

what does dragging the rotation handle above a selected object do

allows you to rotate an object in any direction

what is a rotation handle

allows you to rotate an object in any direction

what are standard properties

associated with all Microsoft Office files and include author, title, and subject

what are Smart Guides

automatically displayed when a picture, shape, or other object is moved and is close to lining up with another slide element; displayed as dashed lines; help you align slide elements vertically and horizonally

what are placeholders

boxes with dotted or hatch-marked borders that are displayed when you create a new slide

how does a theme provide consistency in design and color throughout the entire presentation

by setting the color scheme, font set, and layout of a presentation

how can bullets vary by the specific paragraph levels

by size, shape, and color

what are examples of ways you can modify the appearance of typed characters on the screen

change the font, style, size, and color

what are methods to resize a graphic

changing the size of a picture by specifying the exact dimensions in a dialog box or sliding or dragging one of the graphic's sizing handles to the desired location

how can you find a complete list of automatically corrected words

click File on the ribbon to open the Backstage view, click the Options tab in the Backstage view, click Proofing in the left pane, click the AutoCorrect Options button, and then scroll through the list near the bottom of the dialog box

how can you delete bullets if you do not want them on a slide or for a particular paragraph

click the Bullets button or right-click the paragraph and then click the Bullets button on the shortcut menu

how can you adjust the duration of a transition

click the Duration up or down arrows or type a speed in the Duration box and preview the transition until you find the time that best fits your presentation

how can you type notes on a slide

click the Notes button in the status bar to open the Notes pane

how can you reapply a change that you reversed with the Undo button

click the Redo button on the Quick Access Toolbar

what is the scroll bar

contains scroll arrows and scroll boxes

what is promoting text

creating a higher-level paragraph

what is demoting text

creating a lower-level paragraph

what is font

defines the appearance and shape of the letters, numbers, punctuation marks, and symbols

what decisions do you need to make when creating a presentation

determine the content you want to include on your slides; determine which theme and variant are appropriate; identify the slide layouts that best communicate your message; format various text elements to emphasize important points; locate graphical elements, such as pictures, that reinforce your message; determine a storage location for the presentation; determine the best method for distributing the presentation

what different things can custom slides contain to make your presentation more effective

diagrams, charts, tables, pictures, shapes, video, sound, and animation effects

how do you change the size of a picture and keep the width and height in proportion to each other

drag the corner sizing handles to view how the image will look on the slide

true or false: PowerPoint 2016 allows you to print document properties

false

true or false: PowerPoint allows you to wrap text around a picture or other graphics, such as tables, shapes, and charts

false

true or false: PowerPoint does not allow you to advance through the slides manually or automatically

false

true or false: in PowerPoint, you can only drag left to right to select text

false

true or false: you can not use a specific document theme and then change the characters' formats any time before, during, or after you type the text

false

true or false: you cannot control the speed of the transition effect and add a sound

false

true or false: you cannot distribute a PowerPoint electronically

false

true or false: you have to select the file name before double-clicking to insert the picture

false

how many paragraph levels does PowerPoint allow

five

what are variants

four alternate designs for each theme

what is the Comparison layout

has two headings and two text placeholders adjacent to each other, so an audience member easily can compare and contrast the items shown side by side

what are automatically updated properties

include file system properties, such as the date you create or change a file, and statistics, such as the file size

what is resizing

includes enlarging or reducing the size of a graphic

what is style

indicates how the characters are formatted

what is a way to conserve ink and toner

instruct PowerPoint to print draft quality documents by clicking File on the ribbon to open the Backstage view, click the Options tab in the Backstage view to display the PowerPoint Options dialog box, click Advanced in the Left Pane, scroll to the Print area in the right pane, not placing a check mark in the High quality check box, and then click the OK button

what layout are slides set up in

landscape orientation

what does the scroll bar allow you to do

move from slide to slide easily

how many layout options are there

nine

when does a black slide appear during an presentation

only when the slide show is running and concludes the slide show, so your audience never sees the PowerPoint window

how can you align an image

press the CTRL key while you press the ARROW key; moves the illustration in smaller increments than when you press only an ARROW key

how can you display the mini-toolbar if it disappears when working with text

right-click the text

what decisions do you have to make when formatting various text elements to emphasize important points

select appropriate font sizes; emphasize important words with bold or italic type and color

how do you select nonadjacent text

select the first item, then press and hold down the CTRL key and select the rest

how can you replace text

select the text to be replaced and then type the new text

what are ways to distribute a PowerPoint electronically

send the document via email, post it on cloud storage and share the file with others, post it on social media, a blog, or other website, and share a link associated with an online location of the document

what does the 'Start From Beginning' button allow you to do

show a presentation using a computer

what decision do you have to make when locating graphical elements, such as pictures, that reinforce your message

size and position them aesthetically on slides

how can you decrease the width of a picture

sliding or dragging one of the sizing handles on the sides of the image

what are sizing handles

small circles, or move handles, that appear at each corner and middle location of a selection rectangle

how do bold characters appear

somewhat thicker and darker than those that display in a regular font style

what are the most common document properties

standard and automatically updated properties

what is a selection rectangle

surrounds a selected graphic and has sizing handles at each corner and middle location

what is a content text placeholder displayed for

text, art, or a table, chart, picture, graphic, or movie

what did the Insert Picture Dialog box replace

the Clip Organizer

where is changing the slide order best performed in

the Slides tab

what are document properties

the details about a file such as the project author, title, and subject

what is a view

the mode in which the presentation appears on the screen

what is drag and drop

the process of sliding or dragging and then dropping the thumbnail in a new location

what are title and subtitle placeholders displayed for

the slide title and subtitle

what is the white box with the arrow that sometimes occurs between placeholders

the text is too large to fit in the placeholder using the default font and paragraph attributes, so PowerPoint adjusts the text so it displays properly

what can you use the drag-and-drop method for

to move any selected item, including text and graphics

true or false: PowerPoint inserts text to the left of the insertion point

true

true or false: each transition has a default duration time

true

true or false: editing text in PowerPoint basically is the same as editing text in a word processing program

true

true or false: in PowerPoint, you can use keyboard keys to select letters, numbers, or special characters not enxt to each other

true

true or false: the text to the right of the insertion point moves to the right to accommodate the added text

true

true or false: using the corner handles maintains the graphic's original proportions

true

true or false: when you run a slideshow, the PowerPoint window is hidden

true

what are different methods to delete text

use the BACKSPACE key to remove text just typed; position the insertion point to the left of the text you want to delete and then click the Cut button on the mini toolbar; press DELETE or BACKSPACE key, or press CTRL+X

what is Slide Show view

used when making a presentation; begins when you click the 'Start From Beginning button or the Slide Show button

what are reasons why document properties are valuable

users can save time locating a particular file because they can view a file's document properties without opening the presentation; by creating consistent properties for files having similar content, users can better organize their presentation; some organizations require PowerPoint users to add document properties so that other employees can view details about these files

when are changes required in a presentation

when a slide contains an error, the scope of the presentation shifts, or the style is inconsistent

when do Smart Guides display

when aligning to the left, right, top, bottom, and middle of placeholders and other objects on a slide

when are deletions required

when text on a slide is incorrect or no longer relevant to the presentation

when are additions needed

when you omit text from a slide and need to add it later; you may need to insert text in the form of a sentence, word, or single character

when are replacements necessary

when you want to revise the text in a presentation

how do you return a picture to its original size after modifying it

with the picture selected, click the Reset Picture arrow and then click Reset Picture & Size in the Reset Picture Gallery

what is a point

1.72 of an inch in height

how many standard colors are associated with every document theme

10

what is the present slide size for slides in landscape orientation

10 inches wide and 7.5 inches high

what views will you most likely use when creating a presentation

Normal, Slide Sorter, Notes Pane, and Outline views

what views do you most likely use when presenting your slides

Slide Sorter, Presenter, and Reading views

what are the three layout options for text

Title Slide, Section Header, and Title Only

what are the five layouts for text and content

Title and Content, Two Content, Comparison, Content with Caption, and Picture with Caption

what is the default PowerPoint setting to end a presentation

a black slide

what is a bulleted list

a list of paragraphs, each of which may be preceded by a bullet character, such as a dot, arrow, or checkmark

what is a slide transition

a special effect used to progress from one slide to the next in a slideshow

what indicates that a transition animation effect is applied to a slide

a star appears next to the slide in the Slides tab

what is the default view in PowerPoint

Normal view

what is the Slides tab

displays miniature views of the individual slides, called thumbnails; on the left of the screen; can rearrange slides in this pane

what is the 7 x 7 rule

each slide should have a maximum of seven lines, and each line should have a maximum of seven words

what is the Blank layout

has no placeholders

what are the scroll boxes

help to scroll

what is the Notes pane

hidden at the bottom of the window

how can you remove the italic style

immediately click the Undo button on the Quick Access Toolbar, click the Italic button a second time, or press CTRL + Z

what does the Screen Tip do when you point to the Undo Button

indicates the type of change just made

what is the scroll arrows

on the scroll bar; determine which direction you scroll

how do you create more than one subtitle line

press the ENTER key after typing some words

what are PowerPoint's text font styles

regular, italic, bold, and bold italic

what does the Redo button do

reverses the last undo action

what are the two ways to add pictures to your presentation

select one of the slide layouts that includes a content placeholder with a Pictures button; click the Pictures button in the Images area on the Insert tab

what is the slide indicator

shows the number and title of the slide you are about to display

what is another name for a presentation

slide show

what is a layout

specifies the arrangement of placeholders on a slide

what is size

specifies the height of the characters and is gauged by a measurement system that uses points

what is a custom layout

specifies the number, size, and location of placeholders, background content, and optional slide and placeholder-level properties

what things can placeholders contain

text, such as the slide title or a bulleted list, or they can contain content, such as SmartArt graphics, pictures, charts, tables, and shapes

what button on the mini toolbar increases the font size in preset increments

the 'Increase Font Size' button

what is the difference between the colors shown in the Theme Colors area and the Standard Colors

the 10 colors in the top row of the Theme Colors area are two text, two background, and six accent colors in the theme; the five colors in each column under the top row display different transparencies; the Standard Colors are available in every document theme

what layout occurs when you add a new slide

the Title and Content Slide layout

what is format

the appearance of typed characters on the screen and in print

what is a deck

the collection of slides in a presentation

what is Normal view

the default view; composed of three areas that allow you to work on various aspects of a presentation simultaneously

what is the Slide pane

the large area in the middle; displays the slide you currently are developing and allows you to enter text, tables, charts, graphics, pictures, video, and other elements

how do you know which slide number you are viewing

the left edge of the status bar shows the current slide number followed by the total number of slides in the document; in addition, the slide number is displayed to the left of the slide thumbnail

what is landscape orientation

the slide width is greater than its height

what is a common use of slide decks

to enhance an oral presentation

what is the purpose of the title slide layout

to introduce the presentation to the audience

true or false: PowerPoint slides should reinforce the speaker's message and help the audience retain the information presented

true

true or false: a PowerPoint presentation can help you deliver a dynamic, professional-looking message to an audience

true

true or false: adding pictures can help increase the visual and audio appeal of many slides

true

true or false: as you type, PowerPoint automatically corrects some misspelled words

true

true or false: each variant has the same overall composition, but the colors, fonts, and design elements differ

true

true or false: if you type the wrong letter, press the BACKSPACE key to erase all the characters back to and including the one that is incorrect

true

true or false: in a multi-level bulleted list, a lower-level paragraph is a subset of a higher-level paragraph

true

true or false: most themes display a bullet character at the start of a paragraph by default

true

true or false: some placeholders allow you to double-click the placeholder and then access other objects, such as videos, charts, diagrams, and organization charts

true

true or false: the color gallery contains theme and standard colors

true

true or false: to add emphasis, you increase the font size for text

true

true or false: when you change the layout of a slide, PowerPoint retains the text and objects and repositions them into the appropriate placeholders

true

true or false: when you move your pointer away from a bullet, it will change shape

true

true or false: when you open a new presentation, the default Title Slide layout appears

true

true or false: with the exception of the Blank slide layout, PowerPoint assumes every new slide has a title

true

true or false: you can change the color variation at any time for any theme

true

true or false: you can change the layout for a slide at any time during the creation of a presentation

true

true or false: you should organize and store files in folders so that you easily can find the files later

true

what can you do if you cannot find your desired theme on the Recent screen

type the name in the search box

what is another name for font

typeface

how many changes does PowerPoint allow you to reverse by default

up to the last 20

what is the layout gallery

used to choose a slide layout

how does italic text appear

with a slanted appearance

what are the six icons grouped in the middle of the Slides pane

you can click one of the icons to insert a specific type of content: table, chart, SmartArt graphic, pictures, online pictures, or video

what does it mean to zoom

zoom the view of the slide on the screen so that text or other content is enlarged or shrunk

what is a level

a position within a structure, such as an outline, that indicates the magnitude of importance

what is a paragraph

a segment of text with the same format that begins when you press the ENTER key and ends when you press the ENTER key again

what does the collection of formatting choices in a theme include

a set of colors (theme colors group), a set of heading and content text fonts (the Theme Fonts group) and a set of lines and fill effects (the Theme Effects group)

what is a multilevel bulleted list slide

a slide that consists of more than one level of bulleted text

what is a document theme

a specific design with coordinating colors, fonts, and special effects such as shadows and reflections

what does the Welcome Back! feature do in PowerPoint

allows you to continue where you left off at the last save when you open the document

what is the Insert Picture Dialog box

allows you to search for picture files that are stored on your computer or a storage device

how do you undo changes

click the Undo button on the Quick Access Toolbar

what is color

defines the hue of the characters