Info Tech PPT 1 Textbook
what are the three types of changes to text in a presentation
additions, replacements, and deletions
what does the toolbar that appears when you begin running a slide show and then click a slide or move the pointer do
allows you to navigate to the next slide or the previous slide, to mark up the current slide, or to change the current display
what does dragging the rotation handle above a selected object do
allows you to rotate an object in any direction
what is a rotation handle
allows you to rotate an object in any direction
what are standard properties
associated with all Microsoft Office files and include author, title, and subject
what are Smart Guides
automatically displayed when a picture, shape, or other object is moved and is close to lining up with another slide element; displayed as dashed lines; help you align slide elements vertically and horizonally
what are placeholders
boxes with dotted or hatch-marked borders that are displayed when you create a new slide
how does a theme provide consistency in design and color throughout the entire presentation
by setting the color scheme, font set, and layout of a presentation
how can bullets vary by the specific paragraph levels
by size, shape, and color
what are examples of ways you can modify the appearance of typed characters on the screen
change the font, style, size, and color
what are methods to resize a graphic
changing the size of a picture by specifying the exact dimensions in a dialog box or sliding or dragging one of the graphic's sizing handles to the desired location
how can you find a complete list of automatically corrected words
click File on the ribbon to open the Backstage view, click the Options tab in the Backstage view, click Proofing in the left pane, click the AutoCorrect Options button, and then scroll through the list near the bottom of the dialog box
how can you delete bullets if you do not want them on a slide or for a particular paragraph
click the Bullets button or right-click the paragraph and then click the Bullets button on the shortcut menu
how can you adjust the duration of a transition
click the Duration up or down arrows or type a speed in the Duration box and preview the transition until you find the time that best fits your presentation
how can you type notes on a slide
click the Notes button in the status bar to open the Notes pane
how can you reapply a change that you reversed with the Undo button
click the Redo button on the Quick Access Toolbar
what is the scroll bar
contains scroll arrows and scroll boxes
what is promoting text
creating a higher-level paragraph
what is demoting text
creating a lower-level paragraph
what is font
defines the appearance and shape of the letters, numbers, punctuation marks, and symbols
what decisions do you need to make when creating a presentation
determine the content you want to include on your slides; determine which theme and variant are appropriate; identify the slide layouts that best communicate your message; format various text elements to emphasize important points; locate graphical elements, such as pictures, that reinforce your message; determine a storage location for the presentation; determine the best method for distributing the presentation
what different things can custom slides contain to make your presentation more effective
diagrams, charts, tables, pictures, shapes, video, sound, and animation effects
how do you change the size of a picture and keep the width and height in proportion to each other
drag the corner sizing handles to view how the image will look on the slide
true or false: PowerPoint 2016 allows you to print document properties
false
true or false: PowerPoint allows you to wrap text around a picture or other graphics, such as tables, shapes, and charts
false
true or false: PowerPoint does not allow you to advance through the slides manually or automatically
false
true or false: in PowerPoint, you can only drag left to right to select text
false
true or false: you can not use a specific document theme and then change the characters' formats any time before, during, or after you type the text
false
true or false: you cannot control the speed of the transition effect and add a sound
false
true or false: you cannot distribute a PowerPoint electronically
false
true or false: you have to select the file name before double-clicking to insert the picture
false
how many paragraph levels does PowerPoint allow
five
what are variants
four alternate designs for each theme
what is the Comparison layout
has two headings and two text placeholders adjacent to each other, so an audience member easily can compare and contrast the items shown side by side
what are automatically updated properties
include file system properties, such as the date you create or change a file, and statistics, such as the file size
what is resizing
includes enlarging or reducing the size of a graphic
what is style
indicates how the characters are formatted
what is a way to conserve ink and toner
instruct PowerPoint to print draft quality documents by clicking File on the ribbon to open the Backstage view, click the Options tab in the Backstage view to display the PowerPoint Options dialog box, click Advanced in the Left Pane, scroll to the Print area in the right pane, not placing a check mark in the High quality check box, and then click the OK button
what layout are slides set up in
landscape orientation
what does the scroll bar allow you to do
move from slide to slide easily
how many layout options are there
nine
when does a black slide appear during an presentation
only when the slide show is running and concludes the slide show, so your audience never sees the PowerPoint window
how can you align an image
press the CTRL key while you press the ARROW key; moves the illustration in smaller increments than when you press only an ARROW key
how can you display the mini-toolbar if it disappears when working with text
right-click the text
what decisions do you have to make when formatting various text elements to emphasize important points
select appropriate font sizes; emphasize important words with bold or italic type and color
how do you select nonadjacent text
select the first item, then press and hold down the CTRL key and select the rest
how can you replace text
select the text to be replaced and then type the new text
what are ways to distribute a PowerPoint electronically
send the document via email, post it on cloud storage and share the file with others, post it on social media, a blog, or other website, and share a link associated with an online location of the document
what does the 'Start From Beginning' button allow you to do
show a presentation using a computer
what decision do you have to make when locating graphical elements, such as pictures, that reinforce your message
size and position them aesthetically on slides
how can you decrease the width of a picture
sliding or dragging one of the sizing handles on the sides of the image
what are sizing handles
small circles, or move handles, that appear at each corner and middle location of a selection rectangle
how do bold characters appear
somewhat thicker and darker than those that display in a regular font style
what are the most common document properties
standard and automatically updated properties
what is a selection rectangle
surrounds a selected graphic and has sizing handles at each corner and middle location
what is a content text placeholder displayed for
text, art, or a table, chart, picture, graphic, or movie
what did the Insert Picture Dialog box replace
the Clip Organizer
where is changing the slide order best performed in
the Slides tab
what are document properties
the details about a file such as the project author, title, and subject
what is a view
the mode in which the presentation appears on the screen
what is drag and drop
the process of sliding or dragging and then dropping the thumbnail in a new location
what are title and subtitle placeholders displayed for
the slide title and subtitle
what is the white box with the arrow that sometimes occurs between placeholders
the text is too large to fit in the placeholder using the default font and paragraph attributes, so PowerPoint adjusts the text so it displays properly
what can you use the drag-and-drop method for
to move any selected item, including text and graphics
true or false: PowerPoint inserts text to the left of the insertion point
true
true or false: each transition has a default duration time
true
true or false: editing text in PowerPoint basically is the same as editing text in a word processing program
true
true or false: in PowerPoint, you can use keyboard keys to select letters, numbers, or special characters not enxt to each other
true
true or false: the text to the right of the insertion point moves to the right to accommodate the added text
true
true or false: using the corner handles maintains the graphic's original proportions
true
true or false: when you run a slideshow, the PowerPoint window is hidden
true
what are different methods to delete text
use the BACKSPACE key to remove text just typed; position the insertion point to the left of the text you want to delete and then click the Cut button on the mini toolbar; press DELETE or BACKSPACE key, or press CTRL+X
what is Slide Show view
used when making a presentation; begins when you click the 'Start From Beginning button or the Slide Show button
what are reasons why document properties are valuable
users can save time locating a particular file because they can view a file's document properties without opening the presentation; by creating consistent properties for files having similar content, users can better organize their presentation; some organizations require PowerPoint users to add document properties so that other employees can view details about these files
when are changes required in a presentation
when a slide contains an error, the scope of the presentation shifts, or the style is inconsistent
when do Smart Guides display
when aligning to the left, right, top, bottom, and middle of placeholders and other objects on a slide
when are deletions required
when text on a slide is incorrect or no longer relevant to the presentation
when are additions needed
when you omit text from a slide and need to add it later; you may need to insert text in the form of a sentence, word, or single character
when are replacements necessary
when you want to revise the text in a presentation
how do you return a picture to its original size after modifying it
with the picture selected, click the Reset Picture arrow and then click Reset Picture & Size in the Reset Picture Gallery
what is a point
1.72 of an inch in height
how many standard colors are associated with every document theme
10
what is the present slide size for slides in landscape orientation
10 inches wide and 7.5 inches high
what views will you most likely use when creating a presentation
Normal, Slide Sorter, Notes Pane, and Outline views
what views do you most likely use when presenting your slides
Slide Sorter, Presenter, and Reading views
what are the three layout options for text
Title Slide, Section Header, and Title Only
what are the five layouts for text and content
Title and Content, Two Content, Comparison, Content with Caption, and Picture with Caption
what is the default PowerPoint setting to end a presentation
a black slide
what is a bulleted list
a list of paragraphs, each of which may be preceded by a bullet character, such as a dot, arrow, or checkmark
what is a slide transition
a special effect used to progress from one slide to the next in a slideshow
what indicates that a transition animation effect is applied to a slide
a star appears next to the slide in the Slides tab
what is the default view in PowerPoint
Normal view
what is the Slides tab
displays miniature views of the individual slides, called thumbnails; on the left of the screen; can rearrange slides in this pane
what is the 7 x 7 rule
each slide should have a maximum of seven lines, and each line should have a maximum of seven words
what is the Blank layout
has no placeholders
what are the scroll boxes
help to scroll
what is the Notes pane
hidden at the bottom of the window
how can you remove the italic style
immediately click the Undo button on the Quick Access Toolbar, click the Italic button a second time, or press CTRL + Z
what does the Screen Tip do when you point to the Undo Button
indicates the type of change just made
what is the scroll arrows
on the scroll bar; determine which direction you scroll
how do you create more than one subtitle line
press the ENTER key after typing some words
what are PowerPoint's text font styles
regular, italic, bold, and bold italic
what does the Redo button do
reverses the last undo action
what are the two ways to add pictures to your presentation
select one of the slide layouts that includes a content placeholder with a Pictures button; click the Pictures button in the Images area on the Insert tab
what is the slide indicator
shows the number and title of the slide you are about to display
what is another name for a presentation
slide show
what is a layout
specifies the arrangement of placeholders on a slide
what is size
specifies the height of the characters and is gauged by a measurement system that uses points
what is a custom layout
specifies the number, size, and location of placeholders, background content, and optional slide and placeholder-level properties
what things can placeholders contain
text, such as the slide title or a bulleted list, or they can contain content, such as SmartArt graphics, pictures, charts, tables, and shapes
what button on the mini toolbar increases the font size in preset increments
the 'Increase Font Size' button
what is the difference between the colors shown in the Theme Colors area and the Standard Colors
the 10 colors in the top row of the Theme Colors area are two text, two background, and six accent colors in the theme; the five colors in each column under the top row display different transparencies; the Standard Colors are available in every document theme
what layout occurs when you add a new slide
the Title and Content Slide layout
what is format
the appearance of typed characters on the screen and in print
what is a deck
the collection of slides in a presentation
what is Normal view
the default view; composed of three areas that allow you to work on various aspects of a presentation simultaneously
what is the Slide pane
the large area in the middle; displays the slide you currently are developing and allows you to enter text, tables, charts, graphics, pictures, video, and other elements
how do you know which slide number you are viewing
the left edge of the status bar shows the current slide number followed by the total number of slides in the document; in addition, the slide number is displayed to the left of the slide thumbnail
what is landscape orientation
the slide width is greater than its height
what is a common use of slide decks
to enhance an oral presentation
what is the purpose of the title slide layout
to introduce the presentation to the audience
true or false: PowerPoint slides should reinforce the speaker's message and help the audience retain the information presented
true
true or false: a PowerPoint presentation can help you deliver a dynamic, professional-looking message to an audience
true
true or false: adding pictures can help increase the visual and audio appeal of many slides
true
true or false: as you type, PowerPoint automatically corrects some misspelled words
true
true or false: each variant has the same overall composition, but the colors, fonts, and design elements differ
true
true or false: if you type the wrong letter, press the BACKSPACE key to erase all the characters back to and including the one that is incorrect
true
true or false: in a multi-level bulleted list, a lower-level paragraph is a subset of a higher-level paragraph
true
true or false: most themes display a bullet character at the start of a paragraph by default
true
true or false: some placeholders allow you to double-click the placeholder and then access other objects, such as videos, charts, diagrams, and organization charts
true
true or false: the color gallery contains theme and standard colors
true
true or false: to add emphasis, you increase the font size for text
true
true or false: when you change the layout of a slide, PowerPoint retains the text and objects and repositions them into the appropriate placeholders
true
true or false: when you move your pointer away from a bullet, it will change shape
true
true or false: when you open a new presentation, the default Title Slide layout appears
true
true or false: with the exception of the Blank slide layout, PowerPoint assumes every new slide has a title
true
true or false: you can change the color variation at any time for any theme
true
true or false: you can change the layout for a slide at any time during the creation of a presentation
true
true or false: you should organize and store files in folders so that you easily can find the files later
true
what can you do if you cannot find your desired theme on the Recent screen
type the name in the search box
what is another name for font
typeface
how many changes does PowerPoint allow you to reverse by default
up to the last 20
what is the layout gallery
used to choose a slide layout
how does italic text appear
with a slanted appearance
what are the six icons grouped in the middle of the Slides pane
you can click one of the icons to insert a specific type of content: table, chart, SmartArt graphic, pictures, online pictures, or video
what does it mean to zoom
zoom the view of the slide on the screen so that text or other content is enlarged or shrunk
what is a level
a position within a structure, such as an outline, that indicates the magnitude of importance
what is a paragraph
a segment of text with the same format that begins when you press the ENTER key and ends when you press the ENTER key again
what does the collection of formatting choices in a theme include
a set of colors (theme colors group), a set of heading and content text fonts (the Theme Fonts group) and a set of lines and fill effects (the Theme Effects group)
what is a multilevel bulleted list slide
a slide that consists of more than one level of bulleted text
what is a document theme
a specific design with coordinating colors, fonts, and special effects such as shadows and reflections
what does the Welcome Back! feature do in PowerPoint
allows you to continue where you left off at the last save when you open the document
what is the Insert Picture Dialog box
allows you to search for picture files that are stored on your computer or a storage device
how do you undo changes
click the Undo button on the Quick Access Toolbar
what is color
defines the hue of the characters