PMP : PM Overview

What is characteristic of a project? A. It's temporary and has a start and end date. B. It is unique (it's never been done before). C. It delivers a product, service, or result. D. All of the above.

D. All of the above.

Why might a project be initiated? A. To create, improve, or fix a product. B. To implement a technological strategy. C. To satisfy stakeholder needs. D. All of the above.

D. All of the above.

What is the correct order to gather information for work performance reports?

Data > Information > Reports

What do servant leaders do?

Demonstrate a commitment to serve and put others first.

What are some considerations for selecting an organizational structure?

Does the business have specialization capabilities? Physical location Identifying who will be accountable and responsible for actions or activities that need to be done

What is true of the Controlling type of the Project Management Office (PMO) organizational structure type?

It is supportive, and its level of control is moderate. It requires compliance. It can involve mandatory use of templates, forms, or tools and conforming to governance frameworks.

In _____ life cycles, time and cost can be modified during later phases. During _____ life cycles, the detailed scope is defined and approved before the start of an iteration.

Iterative ; Adaptive

What is a skill that you would normally expect from a project manager?

Knowing which project management method best suits the team and the work being executed Managing the triple constraints of cost, scope, and schedule Understanding the proper planning and prioritization of work

Which leadership style refers to allowing the team to set their own goals and make their own decisions?

Laissez-faire

Laissez-faire, servant leader, and transactional are all examples of _____.

Leadership Styles

What are the rules or policies that any manager in a company puts into action called?

Management Elements

Program

Managing a group of projects or subprograms together to reap some benefit that you wouldn't ordinarily get by managing them individually.

Projects managers need knowledge from a variety of sources, including the PMBOK Guide. How many Knowledge Areas are listed in the PMBOK Guide?

10

How many processes fall under Monitoring and Controlling?

12

Development Life Cycle

A process for planning, building, testing, and deploying a product, service, or result.

Project Benefit

A product, service, or result that provides value to the sponsoring organization and its beneficiaries

What is the difference between programs and portfolios?

A program is a group of related projects managed in a coordinated way to obtain benefits that would not be available from managing them separately. Portfolios are projects, programs, and operations managed as a group to achieve strategic objectives.

Project

A temporary endeavor undertaken to create a unique product, service, or result.

The most important action to take during the closing process of a project is which of the following? A. Confirm that all the processes from other groups have been completed. B. Work with the customer on the acceptance criteria for the project. C. Review all management plans to confirm that they were met. D. Review all the financial statements to make sure that the needed profit margin was met.

A. Confirm that all the processes from other groups have been completed.

The most critical aspect of Monitoring and Controlling is that you are able to _____. A. Make changes as you go B. Create documentation about project initiation C. Wrap up project efficiently D. Anticipate and prevent changes

A. Make changes as you go

Project management standards in the PMBOK Guide come from _____.

ANSI

Phase Gates

Allow for review at the end of a phase to decide if the project can move forward, if it needs modifications, or if it should end.

Which item is NOT a goal for the Closing Process Group? A. Receiving organization agrees to manage future changes. B. Completing the milestones of the project. C. Recording impacts of the project on processes. D. Getting stakeholder approval to close the project.

B. Completing the milestones of the project.

What item is not performed during the Closing Process Group? A. A lessons learned document is created. B. The customer accepts interim deliverables. C. A final performance report is created. D. The customer accepts the product.

B. The customer accepts interim deliverables.

In the acronym PMBOK, what does BOK stand for?

Body of Knowledge

If you visualized projects, programs, and portfolios as a vertical hierarchy, which would be at the top, encompassing the others? A. Programs B. Projects C. Portfolios D. None of these answers

C. Portfolios

What is not an example of a Knowledge Area? A. Project Risk Management B. Project Cost Management C. Project Activities Management D. Project Scope Management

C. Project Activities Management

In the _____ Process Group, you would have guidelines for how to close the project and whether there are any requirements that need to be met, along with the transfer of the project to operations or production.

Closing

What's the central goal of the Executing Process Group?

Completing the activities identified in the project management plan

What is a meaningful metric for success?

Completing the benefits management plan Achieving stakeholder satisfaction Meeting governance criteria

What should work performance data include?

Costs Start & End Dates Percentages Complete

What is the chief objective of portfolio management? A. To ensure programs and projects align with business objectives B. To ensure proper allocation of resources to achieve the desired return on the investment C. To guide organizations in making sound investment decisions D. All of the above

D. All of the above

What are examples of management elements?

Enforcing disciplinary actions for breaking rules Deciding how work gets divided up by the specialized skills in your workforce Ensuring fair treatment in the workplace with equal pay for work performed

What does the PMBOK Guide help to define?

Ethical guidelines, common vocabulary, and professional conduct guidelines.

Under which process would you find work performance data?

Executing

T/F Each process can belong to multiple Process Groups and Knowledge Areas.

False

T/F Enterprise environmental factors, or EEFs, are forces that impact the project that you have complete control over.

False

T/F Every project should incorporate all 10 of the Knowledge Areas described in the PMBOK Guide.

False

T/F Generally, risk and stakeholder involvement are lowest at the beginning of a project.

False

T/F Management Elements are assigned to entry-level individuals in your organization.

False

T/F Operations and project management never intersect during the product lifecycle.

False

T/F The PMI does not recommend abbreviating the material in the PMBOK Guide; all processes and methodologies are required for any given project.

False

The _____ is responsible for managing a business unit.

Functional manager

_____ involves the rules, policies, procedures, and processes to follow, and the norms, relationships, and systems of each company.

Governance

The level of control in a Directive PMO is _____.

High

Business Case

Includes the reasons for project initiation, objectives, and a decision on the project

In the _____ Process Group(s), you might have the templates needed to start creating the project documents and maybe a pre-approved supplier list.

Initiating and Planning

Brand recognition, reputation, goodwill, and trademarks are examples of _____.

Intangible elements

Program Management

Managing risks, interdependencies, constraints, and issues that may arise from a large undertaking.

Under which Process Group would you find work performance information?

Monitoring & Controlling

The PMBOK Guide lists five Process Groups: Initiating, Planning, Executing, Monitoring/Controlling, and Closing. Which group occurs in tandem with all the other groups?

Monitoring and Controlling

What iterative process increases the level of detail in a project management plan as more information and more accurate estimates become available?

Progressive elaboration

Who is in charge of the budget in a project-oriented organizational structure type?

Project Manager

_____ are managed in a coordinated manner to obtain benefits not available from managing them individually.

Projects

The key functions of work performance reports are to _____.

Provide an overall awareness, Ask questions, Raise issues

In a Directive PMO type, how can PMOs support project managers?

Provide shared resources across all projects managed by the PMO. Coaching, mentoring, and training Identify and develop a project management methodology.

What are the key benefits of project management?

Resolving issues sooner Addressing stakeholder needs Meeting business objectives and goals.

How are project management processes typically laid out?

Sequentially with overlap

Benefits Management Plan

Shows what the benefits of the project are and how to measure them

Who is responsible for developing and maintaining the business case?

Sponsor

The outputs of the Initiating Process Group include an approved project charter and a list of _____.

Stakeholders

In _____, a project manager knows what the corporate goals and objectives are so they can see if the project supports strategic alignment.

Strategic & Business Management

What are the components of the PMI Talent Triangle?

Strategic and business management Leadership Technical project management

In the _____ type of PMO, the project manager mainly functions as a consultant to projects, and they have little control.

Supportive

A(n) _____ is a collection of various components working together to accomplish an overall goal that's not possible by working alone.

System

Organizational project management (OPM)

Takes into account the relationships between many facets, including strategy, portfolio, programs and projects, and operations.

_____ is having the skills, behaviors, and knowledge in one or more of the project management domains, such as project, program, and portfolio management.

Technical project management

What might organizational process assets (OPAs) contain?

Templates used for projects, such as charters, registers, and plans Project plans and lessons learned Documents from former and current projects

What does PMI define project management as?

The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

Business Value

The benefit derived from projects for a business venture.

Portfolio Management

The centralized management of one or more portfolios to achieve strategic objectives and it focuses on doing the right programs and projects.

Portfolio Management

The centralized management of one or more portfolios to achieve strategic objectives.

What is a legitimate sign of project completion?

The early ending of a project Objectives being met Termination for legal reasons.

What is the main purpose of projects?

To drive change in an organization

Each PM process consists of an input, output, and _____.

Tools and techniques

T/F A portfolio includes projects, programs, subportfolios, and operations that are managed to achieve strategic objectives.

True

T/F As a project manager, it is important to know which type of organization you are working for, since it will determine the level of authority you have over your project and resources.

True

T/F During project execution, changes may be made via change requests.

True

T/F Enterprise environmental factors (EEFs) can come from inside or outside a company.

True

T/F Governance is used to set the goals or objectives of the organization and to track whether they've been met.

True

T/F In a Supportive type of PMO, a project manager's main focus is to provide templates, recommended best practices, training, and a document repository for lessons learned and other project documents.

True

T/F Organizational knowledge bases can be updated during the project to include project documents, like the budget and project performance.

True

T/F Organizing and preparing is the second phase in the project life cycle.

True

T/F The Directive PMO type is when the PMO takes control over the management of projects, and project managers report directly to the PMO.

True

T/F The high-level portfolio is comprised of all the projects, programs, sub-portfolios, and operations that are below it.

True

T/F Work performance data is always converted to work performance information as an output.

True

By definition, projects are _____.

Unique and haven't been done before

Initiating Process Group

Used to define a new project or new phase of an existing project. You must get appropriate authorization to begin.

What is an example of an enterprise environmental factor?

Where a company is located Whether or not you have virtual teams Infrastructure (for example, existing facilities and equipment)

When you are in a Monitoring and Controlling process, _____ is always an input.

Work Performance Data