project coordinator
If you have to report more than one person how are you going to prioritise your work?
ork priorities depend on the importance of the project that you are being handled but if you have to report to more than one person, you need to usually give equal priorities to all the projects.
Mention some of your strengths that will help you as a project coordinator?
team player, good interpersonal skills, conflict resolution and good negotiation skills.
Have you ever disagreed with your supervisor? What was it and how did you convince him/her?
Generally, a majority of disagreements arise due to work priorities
How to keep the team members motivated when there's a tight deadline?
HAVING REGULAR MEETINGS TO MAKE SURE TEAM IS UPDATE ON DEADLINES. IF IM LOOKING AT JUST MOTIVATING INDIVIDUALIST I LIKE TO CREATE A SENS OF AUTONOMY, PROVIDE OPPORTUNISTS TO DEVELOP ONES CRAFT. AND CREATE A SESNE OF PURPOSE
what is project managmnet
So in fact project management is about self organising, organising work of others, knowing your surrounding both broad and deep, the product, the expected outcome, best outcome, communication, environment in which you are working etc. All this really broad, but can be sum up to making proper decision on if, who & when will be doing it - a.k.a. delegation.
How many phases are there in planning a project?
defining,planning,executing,closing
What's your approach to conducting productive meetings
DEFINE THE MEETING HAVING A PURPOSE- FOCUSED AGENDA, LITTLE WIGGLE ROOM, SPECIFIC KEEP THEM SMALL-KEEPS STRUCTURE AND ACHIEVE OUTCOME(GOOGLE, APPLE) SHORT AND CONSICE
How will you give a bad news to a client regarding a project that did not turn out as expected?
Explain to the client what problems you faced and why there were shortcomings. If you want to improve your skills in project coordination, you can go for a professional online course in project management. Naukri Learning offers a plethora of online training courses in project management which will help you in that direction.
How do you handle aggressive or difficult managers/clients?
LISTEN TRY AND UNDERSTAND, BE KIND DONT ARGUE, FIND A SOLUTION
risk managment process
RISK IDENTIFICATION-Generate a list of possible risks through brainstorming, problem identification and risk profiling Use risk breakdown structure (RBS) in conjunction with work breakdown structure (WBS) to identify and analyze risks RISK ASSESSMENT- RISK RESPONSE DEVELOPMENT- mitigate risk,avoid risk,accept risk, transfer rsk CONTINGENCY PLAN
Why do some projects fail? What can you do to prevent the failure of a project?
Miscommunication and improper resources allocation are some of the common reasons why projects fail. Describe how you will plan and maintain the project so that you can prevent its failure.
If a team member disagrees with how a project is being executed, how will you deal with that person
Most of the disagreements are solved through proper communication and making the other person understand the benefits of your project execution plan
In as much detail as possible, describe one of the more complex projects you worked on. Who was involved? What was the goal? What was your role in pulling it all together?
PLANNING-WE HAD TO CONDUCT A COMPLETE SEARCH OF A LARGE AREA FOR CASHEWS(WEAPONS.) WE HAD TO CONTACT PLATOONS AND MAKE NECESSARY ARRANGEMENTS, WE HAD TO CONDUCT AIR SUPPORT, MEDIVAC, AND LOCAL MILITARY FORCES. GATHER SUPPLY'S SUCH AS FOOD, WATER, MONEY FOR LOCALS ETC. 4 COMPANY 4 PLATOONS. ALLOCATED AREAS OF WHERE EACH PLATOON WOULD BE, WHAT TASK THEY WOULD CONDUCT, WAH TIME THEY WOULD BE THERE. RESORUCES NEEDED.
What is your approach to conducting productive meetings?
Productive meetings improve team efficiency and productivity. The main focus should be on the agenda, which defines what the meeting should be and how it is going to fill the gaps present in the team
What are the top job responsibilities of a project coordinator?
Some of the major responsibilities of a project coordinator are - scheduling projects, monitoring expenses, implementing cost-saving actions, resolving operational problems, and identifying improvements Project Coordinators are organized, detail-oriented and resourceful. They have good quantitative analysis skills and can translate numerical reports into to-do items on the project plan and insights for client or management updates. They also possess strong written and verbal communication skills.
4. What are the common internal consulting tools that are used in project coordination?
Some of the popular tools are Oracle, EBS and Salesforce.
How will you plan a project?
The first step is feasibility which is to determine if the project is viable, the next step is to plan how the project will progress which includes setting targets, the third step is to allocate resources and distribute responsibilities and the final step is to make plans for the deadlines to be met
How do you provide regular project updates to the team members?
The first step is to understand the information which is important to the team and how it is going to help them understand their progress
WHAT I WILL BE DOING
comprehensive action plans-Action Plan? Generally, it's a proposed strategy or course or action. Specifically, in project management, it's a document that lists the steps needed to achieve a goal. including resources, timeframes and budgets for the project coordinating tasks, like schedule and risk management-o risk management, then, is the process of identifying, categorizing, prioritizing and planning for risks before they become issues , along with administrative duties, like maintaining project documentation and handling financial queries preparing submittals, operation manuals, purchase orders, daily logs and is an assistant all projects are completed on time, within budget and meet high quality standards
. What are the most important skills according to you that is necessary to be a successful project coordinator?
multitasking, fostering teamwork, time management, monitoring expenses and project management.
