E5

Where are the steps of RM described?

"Risk Management Fundamentals" http://cglink.uscg.mil/RM_Fundamentals. For more detailed information of the 5-step process, go to: http://cglink.uscg.mil/RM_Process.

What should you do if you find errors on your PDE?

, note them on the printed copy of this form, sign it, and provide it to your admin personnel.

You will be credited Sea Time points on your PDE at what rate?

1 points per year, maximum of 15 points, combo of sea and surf points cannot exceed 30 points

What is the first step in resolving conflict among peers?

1. DEFINE Conflict. The researchers produced several research papers, Thomas-Kilmann (1974) and Thomas (1976) and arrived at a definition for conflict. Conflict is defined as: "Any situation in which your concerns or desires differ from those of another person."

On your PDE, TIR and TIS are computed up to what point?

1. TIS is 1 point per year, maximum 20 points TIR 2 points per year / maximum 10 points.

In this conflict management style, intervention is considered but without a high value placed on your own desires.

2. Accommodating (High-Cooperativeness/Low-Assertiveness) = intervention is considered but without a high value placed on your own desires.

In this conflict management style, each person makes a sacrifice so that both parties get part of what they want.

3. Compromising (Equal levels of Cooperativeness and Assertiveness) = Each person makes a sacrifice so that both parties get part of what they want.

In this conflict management style, the conflict must be resolved quickly and without regard for the other person's desires.

4. Competing (Low-Cooperativeness/High-Assertiveness) = The conflict must be resolved quickly and without regard for the other person's desires. (Opposite of Accommodating)

The Coast Guard's preferred style for conflict management is

5. Collaborating (High-Cooperativeness/High-Assertiveness) = This is the Coast guard's preferred style for conflict management and allows for all parties to be part of the solution. (Opposite of Avoiding)

How many actions are there in the Assess Hazards step in the RM process?

Action 1 - Assess Hazard Severity Action 2 - Assess Hazard Probability Action 3 - Complete Risk Assessment

Which of the following is an action in step 4 or the RM process?

Action 1 - Make Implementation Clear Action 2- Establish Accountability Action 3- Provide Support

Which is an action taken during the first step in the RM process?

Action 1 - Mission / Task Analysis.

In step 5 of the RM process, ensuring that changes requiring further RM are identified is part of which action?

Action 1 - Monitor

How many actions are there in the last step of the RM process?

Action 1 - Monitor Action 2 - Evaluate Action 3 - Feedback

In the first step of the Risk Management Process Cycle, "Why" analysis is used in which action?

Action 3

In the RM process, what action follows an evaluation?

Action 3—Feedback. An evaluation or review by itself is not enough; a mission feedback system must be established to ensure that the corrective or preventative action taken was effective and that any newly discovered hazards identified during the mission are analyzed and corrective action taken. Feedback informs all involved as to how the implementation process is working, and whether or not the controls were effective. The overall effectiveness of these implemented controls must also be shared with other organizations that might have similar risks to ensure the greatest possible number of people benefit. Feedback can be in the form of briefings, lessons learned, cross-tell reports benchmarking, database reports, etc. Without this feedback loop, we lack the benefit of knowing if the previous forecasts were accurate, contained minor errors, or were completely incorrect. The Hazard Inventory Tool HIT), discussed in a separate TTP, is designed to archive post mission analysis results so that lessons learned can be captured and used for future mission planning.

Additional elements can be added to GAR 2.0 to _______________.

Address unique operational realities

Where are deadlines for PDE verifications and corrections provided?

All PDE's are updated prior to each Active and Reserve exam cycle. Review the message for deadlines for PDE verifications and corrections.

An IDP is not _____.

An IDP is not a performance evaluation method, a contract for training, or a means for clarifying or revising a position description.

What does analysis of mishap data reveal as the most common cause of mishaps?

Analysis of mishap data reveals that the most common cause of mishaps is a lack of deliberate and systematic RM during preparation, planning, and execution of operations and activities

What is the form number for the Enlisted IDP?

CG-5357

What should you do after ranking positions in order of preference on your eResume?

Click return to previous page > enter member comments

What is trait described for Coast Guard leaders within the effective communications competency?

Coast Guard leaders communicate effectively in both formal and informal settings. Good listeners, they reinforce the message they convey with supportive mannerisms. Leaders express facts and ideas succinctly and logically, facilitate an open exchange of ideas, ask for feedback routinely, and communicate face-to-face whenever possible.

Since all Coast Guard missions and operating environments are fluid and dynamic, the Risk Management process is ________.

Continuous and adaptive.

What is a function of physiological and psychological factors that support the ability of crewmembers to perform safely and effectively?

Crew Endurance

How can you access your SWE PDE?

Direct Access > View > SWE PDE > Create Report > PDE will open in a new window

You have submitted an incorrect eResume. What can you do to delete the incorrect information?

Due to maintenance of important historical data, DA does not allow for deletions of incorrect eResumes. Be sure the document you are submitting is correct, to prevent having unwanted information pending in your My Endorsements section as well as unneeded information pending in your endorsers Requests section.

On your PDE you will receive credit for all sea/surf/award points for your first advancement on or after what date?

Each SWE has a SWE Eligibility Date (SED) as shown on the online PDE for that SWE. The SED is the date a member must meet all advancement eligibility requirements to compete and is 1FEB before the May SWE, 1JUL before the October RSWE and 1AUG before the November SWE. It's also the date that sea/surf/award points are computed up to, on the SWE PDE.

Within the RM process, which is a type of control can be applied to hazards to mitigate the risk?

Engineering Controls, Physical Controls, Administrative Controls, Education Controls, Operational Controls.

The potential gains of conducting the activity or mission must justify, or warrant, the _____.

Expected risk exposure

What is the last stage in resolving conflicts among peers?

Facilitate a resolution

What shall all units use to conduct a real-time assessment prior to engaging in operations or activities that expose personnel to hazards?

GAR 2.0

Which of the following is the foundation of the risk management process?

Hazard identification is the foundation of the entire RM process

Deliberate use of the Risk Management process _________________ by reducing member exposure to hazards.

Increases mission success

Which element of successful leaders is associated with the leadership competency "taking care of people"?

Leading Others

Which leadership competency is being displayed by a First-Line Supervisor who coaches others and provides sound, thoughtful advice?

Leading Others - Mentoring

What is part of the anticipated level of expertise for a first-line supervisor in Influencing Others?

Learns to influence others; gains cooperation, while showing respectful understanding of others' positions.

What is defined as "a process to identify, assess, control, mitigate and manage hazards associated with an operation or activity"?

Management (RM) is a process to identify, assess, control, mitigate and manage hazards associated with an operation or activity.

You have submitted an eResume but immediately notice that the Job Ranking Preferences are incorrect. How should you make corrections?

Only one eResume may be submitted per day. Any corrections/updates will have to be made on the following day after submission.

In step 1 of the RM process, if time is limited and a thorough task analysis cannot be performed what model can be used?

PEACE - Planning, Event Complexity, Asset Selection, Communications, and Environmental Conditions.

Which models can also be applied to activities outside the workplace that are often spontaneous and dynamic?

PEACE / STAAR

What initial deliberate analysis is updated prior to any mission activity throughout the day to satisfy the time-critical risk management requirement, and expedite response actions?

PEACE AND STAAR models

At a minimum, units must include all elements of which model in their GAR 2.0?

PEACE MODEL

What model is used to identify those elements considered essential to the safe and effective execution of an operation or activity?

PEACE MODEL

Which is a model to identify hazards?

PEACE MODEL

When is RM most effective

RM is most effective when hazards are identified early and there is ample time to evaluate and implement mitigations and controls to reduce risk exposure.

What is the basis for scheduling the next counselling session for an enlisted member's IDP?

Re-Evaluate your intentions

What is a critical human factor that will increase the potential for error-induced mishaps in not managed?

Research has identified seven critical human factors (mission analysis, leadership, adaptability and flexibility, situational awareness, decision making, communication, and assertiveness) that if not managed will increase the potential for error-induced mishaps.

What are units encouraged to use to conduct "what can go wrong" analyses on an as-needed-basis?

Risk Assessment Matrix (RAM)

Which of the following is a Risk Assessment pitfall?

Risk Assessment Pitfalls. Try to avoid the following pitfalls during the assessment: a. Over optimism: "It can't happen to us. We're already doing it." This pitfall results from not being totally honest and not looking for root causes of the hazards. b. Misrepresentation: Individual perspectives may distort data. This can be deliberate or unconscious. c. Alarmism: "The sky is falling" approach, or "worst case" estimates are used regardless of their possibility. d. Indiscrimination: All data is given equal weight. e. Prejudice: Subjectivity and/or hidden agendas are used instead of facts. f. Inaccuracy: Bad or misunderstood data nullify accurate risk assessment. g. Enumeration: It is difficult to assign a numerical value to human behavior. 1) Numbers may oversimplify real life situations. 2) It may be difficult to get enough applicable data; this could force inaccurate estimates. 3) Numbers often take the place of reasoned judgment. 4) Risk can be unrealistically traded off against benefit by relying solely on numbers.

What is defined as, "the possibility of loss or injury due to exposure to a hazard," in COMDTINST 3500.3A?

Risk has many definitions. For the purpose of this Instruction, risk is defined as the possibility of loss or injury due to exposure to a hazard. Risk is inherent in all operations and activities. Risk

How is risk defined within Risk Management?

Risk has many definitions. For the purpose of this Instruction, risk is defined as the possibility of loss or injury due to exposure to a hazard. Risk is inherent in all operations and activities. Risk Management (RM) is a process to identify, assess, control, mitigate and manage hazards associated with an operation or activity

What is the control method to reduce or eliminate risks from a hazard that identifies when it is possible to avoid specific risks by "going around" them or doing the mission or task in a different way?

STAAR - AVOID

The movement of forces, equipment, or tasks to other areas in order to avoid risk to the entire mission refers to what control option to eliminate or reduce risk?

STAAR - Spread Out

What mnemonic provides a simple and convenient aide to identify some approaches to eliminate or reduce risk?

STAAR - Spread Out, Transfer, Avoid, Accept, Reduce

Reducing risks by transferring all or some portion of that mission or task, to another individual, unit or platform that is better positioned, more survivable, or more expendable is a control option using _____.

STAAR - Transfer

What outlines potential strategies to mitigate and/or control risk?

STAAR MODEL

Once you have chosen all desired Job Basket boxes for an eResume, what should be your next step?

Save to Job Basket

What is the first stage of conflict escalation?

Stage-1 - Disagreement: As stated, a conflict is a difference in a peer's desires about a situation, event, or task; and is in difference to that of another peer.

What is the third stage of conflict?

Stage-3 - Escalation: T

What is a characteristic of the escalation stage of conflict?

Stage-3 - Escalation: The point of contention where a peer-to-peer conflict can become increasingly aggressive. This is where peers in a conflict situation should look for assistance in managing the conflict or look to using a tool (page 12) as this for reaching and addressing the concerns of the parties. Communication is the key to resolution to any conflict and good communication can greatly assist in minimizing an escalating conflict situation

Which stage of conflict escalation is the point of contention where a peer-to-peer conflict can become increasingly aggressive?

Stage-3 - Escalation: The point of contention where a peer-to-peer conflict can become increasingly aggressive. This is where peers in a conflict situation should look for assistance in managing the conflict or look to using a tool (page 12) as this for reaching and addressing the concerns of the parties. Communication is the key to resolution to any conflict and good communication can greatly assist in minimizing an escalating conflict situation.

Which stage of conflict represents that path for resolving a conflict without first escalating?

Stage-4 - De-Escalation: The path for resolving a conflict without it first escalating. Using a de-escalation methodology, such as employing the Dr. Thomas' approach to understanding and minimizing conflict, can quickly de-escalate a conflict allowing resolution to occur.

Develop Controls is the first action in which step of the RM process?

Step 3 - Develop Controls and Make Risk Decisions

Develop controls is an action for which step in the RM process?

Step 3: Develop Controls and Make Risk Decisions

Documentation is critical to the success of which step in the overall RM process?

Step 4 - Implement Controls

In which step of the Risk Management Process Cycle does a member, establish accountability?

Step 4 - Implement Controls

1. The FIRST step in the IDP process is to ____

Step One: Assess your competencies. There are different ways to assess your personality, interests, knowledge, skills, and abilities. For first-termers, much of this will be done with your supervisor. For experienced members, the Coast Guard has support personnel in place to assist with your assessment. These support personnel can provide information on available professional development, educational, and training resources and other related services. They can also direct you to learning activities that may include formal training, a developmental assignment, on the job training, books to read, etc. They can even work with you to link the appropriate developmental activity to the competency and goal.

What are captured in GAR 2.0 to make warranted risk decisions?

The PEACE/STAAR analyses are captured

What does the RM process rely on to identify, assess, control, mitigate, and manage potential hazards?

The RM process relies on effective teamwork and communication to identify, assess, control, mitigate, and manage potential hazards.

What provides a framework to identify and assess hazards, evaluate the risk level, and weigh the risk against the potential benefits?

The Risk Management Process

Coast Guard operations are inherently complex, dynamic, dangerous, and by nature, involve ________________________________.

The acceptance of some level of risk.

What is the first choice in the standard of order of precedence for RM controls?

The standard order of precedence for controls is to first use design and engineering solutions to achieve minimum risk. Less desirable control options are to add safety devices, warning devices, or change procedures and training. This order of preference makes perfect sense while the system is still being designed, but once the system is fielded this approach is frequently not cost effective. Redesigning to eliminate a hazard or add safety or warning devices can be both expensive and time consuming, and, until the retrofit is complete, the hazard remains unabated.

Coast Guard leaders communicate effectively in which of the following ways?

They write clear, concise, and organized correspondence and reports. Successful leaders prepare and deliver effective presentations. In situations requiring public speaking, they deliver organized statements, field audience questions, confidently communicate with the media and other external entities, and distinguish between personal communication situations and those as a Coast Guard representative. Competent coaches, supervisors, followers, performance counselors, interviewers, and negotiators, leaders know how to approach many situations to achieve organizational goals.

What is part of the anticipated level of expertise for a first-line supervisor in Respect for Others and Diversity Management?

Treats all individuals fairly and without bias. Acts in compliance with Coast Guard policies.

What should units use at the start of each day or watch?

Units should perform a deliberate assessment at the start of each workday or each watch using GAR 2.0 to consider PEACE and STAAR elements.

On your PDE, award points are earned up to what point?

Up to 10 points.

Which models, when used in tandem, generate the necessary information to establish a shared mental model up and down the chain of command, assist in decision making, and encourage robust risk management?

When used in tandem, PEACE and STAAR generate the necessary information to establish a shared mental model up and down the chain of command, assist in decision making, and encourage robust risk management.

The anticipated level of expertise for first-line supervisors for the effective communications leadership competency includes which of the following?

Writes succinctly and produces written materials that are clear and articulate. Speaks in concise, effective, organized manner; tailored to the audience and situation. Listens attentively, understands and absorbs the message of others. Observes body language and other forms of non-verbal communication.

Which of the following are a behavioral clue that a conflict with a peer may exist?

a. Your peer may try to avoid interaction with you or avoid eye contact, unless necessary. b. Previous outgoing interactions with you, as their peer either before, during, or after a job, task, or project completion have quickly stopped, decreased, or have ceased to exist all together. c. You hear rumors throughout the shop, team, and unit about a certain person, whom you recognize as equal in rank/grade to you, is having a rough time at the unit and seems to have hard feelings or concerns regarding your peer workplace relationship. This person, however, has not yet come forward to you to discuss. d. This person has significant decreases in what is normally a very congenial and professional daily verbal interaction with yourself. e. This person has a decreased involvement in unit activities, athletics, after work events, social gatherings.

An IDP is _____.

personally tailored action plan that the supervisor and individual use to identify short and long-term personal and career goals.