Module 3

salutation

(begins 2 lines below the last line of the inside address) Refrain from using "to whom this may concern" if you don't know the name, instead us the recipient's title

difference between modified block style and modified semi-block letter

MODIFIED BLOCK: positioned approximately one-half inch to the RIGHT MODIFIED SEMI-BLOCK: positioned CENTERED.

to move from one cell to the next press

TAB

placement of elements in header

center alignments across top of page. some are split between the top and the bottom. (logo may be at the top of the page and the address is at bottom of the page.)

complimentary close

closing line in a business letter, preceding the signature block. (2 lines below the last line in message)

contents of a letterhead

complete legal name of the individual, group or company. Complete mailing address: street address including building, room, suite number or post office box. Phone numbers, email address, website address and logo or type of image.

key stroke for: Undo

ctrl + Z

key strokes to insert a non breaking hyphen

ctrl + shift + hyphen (-)

key strokes to insert a non breaking space

ctrl + shift+ space-bar

Key strokes to clear formatting

ctrl + space bar OR ctrl + Q

No Spacing Style

defines line spacing as singles and does not insert any additional blank space between lines when you press the ENTER key.

table

a collection of rows and columns

Document theme

a coordinated combination of colors, fonts and effects. Default theme is Office, using Calibri and Calibri Light as font and shades of gray and blues primarily.

end of cell mark

a formatting mark that appears in tables and assists you with selecting and formatting cells

end of row mark

a formatting mark that appears in tables that you can use to add columns to the right of a table.

drawing objects

a graphic that you can create using Word. (shapes option in word) rectangles, squares, circles.

tab stop

a location on the horizontal ruler that tells Word where to position the insertion point when you press the TAB key on the keyboard.

non breaking space

a special space character that prevents 2 words from splitting if the first word falls at the end of a line.

non breaking hyphen

a special type of hyphen that prevents 2 words separated by a hyphen from splitting at the end of a line.

block letter style for a business letter

all components of the letter begin flush with the left margin

floating object

an object that can positioned at a specific location in the document or in a layer over or behind text in a document. (shapes)

inline object

an object that is part of a paragraph. You change the location of the object by setting paragraph options, such as centered, right aligned, and so on.

Signature block

area in business letter where author signs his or her name

row boundary

border at the bottom of a row in a Word table that you can brag to resize height.

column boundary

border to the right of a column in a Word table that you can drag to resize width

date line

business letter element that consists of the month, day and year of the correspondence

inside address

business letter element that contains the addressee's courtesy title plus full name, job title, business affiliation, and full geographical address. (placed 3-8 lines below the date line)

TEXT WRAPPING OPTION: square (floating)

text wraps around object, with a text forming a box around the object.

TEXT WRAPPING OPTIONS: tight (floating)

text wraps around objects, with text forming to shape of the object.

message

the body of a business letter (begins 2 lines below the salutation, paragraphs are single spaced with one blank lines between paragraphs)

modified semi-block letter style for business letter

the date, complimentary close, and signature block are centered, positioned approximately one- half inch to the right of the center or at the right margin. First line of each paragraph in the body of the letter is indented one-half from the left margin. All other components of the letter being with the left margin.

modified block letter style for business letter

the date, complimentary close, and signature block are positioned approximately one half inch to the right of center or at the right margin. All other components of the letter being flush with the left margin.

contrast

the difference between the lightest and darkest areas of the graphic.

cell

the intersection of a row and a column in a Word table

dimension

the total number of rows and columns in a Word table

Draw table feature

this allows you to create a more complex graph by allowing users to draw a table in the document using a pencil pointer

TRUE OR FALSE: In a business letter you should use (:) and in a personal letter you should use a (,) in the salutation

true

TRUE OR FALSE: Normal style in Word places 8 points of blank space after each paragraph and inserts a vertical space equal to 1.08 line between each line of text.

true

TRUE OR FALSE: The left tab icon is the default setting

true

TRUE OR FALSE: formatting marks do not print on a hard copy

true

TRUE OR FALSE: in Word, the first number in a dimension is the number of columns and the second is the number of rows

true

TRUE OR FALSE: the first requirement element of a business letter is the date line in the letter is positioned 2 lines below the letterhead

true

TRUE OR FALSE: you can add new rows to a table when the insertion point is positioned in the bottom-right corner of the table by pressing the TAB key

true

To remove a hyperlink from the document, select the text, right click and select remove hyperlink

true

When your press the ENTER key at the end of a paragraph containing a border, word carries the formatting to the next paragraph

true

appearance of the letterhead

use fonts that are easy to read. Additional emphasis such as bold, italic or a different color

What is the difference between Auto-correct and a Building Block

Auto-correct: corrects spelling, punctuation. etc automatically Building block: you must instruct Word to insert.

key strokes to display building block gallery

F3

what text wrapping option do you to apply for the letterhead?

Top and bottom

TRUE OR FALSE: to change the width of a column or height of a row to an exact measurement, hold down the ALT key while dragging markers on the ruler

True

tab character

formatting mark that appears in the empty space between tab stop.

How many table styles are available

more than 90

TEXT WRAPPING OPTIONS: through (floating)

object appears at beginning, middle, or end of text. Moving object changed location of text.

TEXT WRAPPING OPTION: behind text (floating)

object appears behind the text

TEXT WRAPPING OPTION: in front of text (floating)

object appears in front of text and may cover the text.

TEXT WRAPPING OPTION: in line with text (inline)

object positioned according to paragraph formatting; for example, if the paragraph is centered, object will be centered with any text in paragraph.

TEXT WRAPPING OPTIONS: top and bottom (floating)

objects appears above or below text. moving objects changes location of text.

letterhead

often appearing at the top of a letter, the section of a letter that identifies an organization or individual.

decrease font size

option on the HOME tab, in fonts section, decreases the font size.

increase font size

option on the HOME tab, in fonts section, increases the font size

clearing formatting

process of returning formats to Words Normal style. (default)

key strokes to move to a previous cell

shift + tab

table resize handle

small square that appears when you point to a corner of a Word table. which you can use to resize the entire table.

border

solid line that can be placed at any edge of a paragraph

building block

stored entries that can contain text or graphics and can be used in current or future documents; allow you to avoid entering text or graphics inconsistently or incorrectly.