NR 446 Chapter 9 Test 2

Three Categories of Prioritization

1. "Don't do" 2. "Do later" 3. "Do now"

Three Basic Steps in Time Management

1. Allow time for planning and establish priorities 2. Complete the highest-priority task whenever possible, and finish one task before beginning another 3. Reprioritize based on the remaining tasks and on new information that may have been received

The Smart Approach steps are what

1. Set specific, clear goals to be accomplished 2. Record your progress as measurable progress maintains your interest 3. Identify the steps needed to accomplish your goals 4. Be realistic about your time constraints and set goals that can be accomplished within these constraints 5. Set a time frame and plan for this

Bran's Habits to Master Time Management

1. Strive to be authentic 2. Favor trusting relationships 3. Maintain lifestyle that gives you maximum energy 4. Organize day by your biorhythms 5. Set very few priorities and stick to them 6. Turn down things inconsistent with your priorities 8. Set aside time for focused effort 9. Always look for ways of doing thing better and faster 10. Build solid processes 11. Spot trouble ahead and solve problems immediately 12. Break goals into small units of work and think only about one unit at a time 13. Finish what is important and stop doing what is no longer worthwhile

Internal Time Wasters

1. Technology (Internet, gaming, e-mail, and social media sites) 2. Socializing 3. Paperwork overload 4. A poor filing system 5. Interruptions

What is important to know about Personal Time Management

Managing time is difficult if a person is unsure of his or her priorities for time management, including personal short-term, intermediate, and long-term goals

Good time-management skills allow for what

an individual to spend time on things that matter

Priority setting is perhaps the most critical skill in good time management, because why

because all actions we take have some type of relative importance

Because time is a finite and valuable resource, learning to use it wisely requires what

both leadership skills and management functions

Personal Organization

is Knowing and Understanding How and Why You Use Time or Set Priorities as You Do • How do you waste time? • What types of work you avoid? • What is the best time of day for you to work? • How long you can work before becoming nonproductive?

Some projects are not accomplished because why

they are not broken down into manageable tasks

There is a close relationship between what

time management and stress

Two mistakes common in planning are

underestimating the importance of a daily plan and not allowing adequate time for planning

Managing time is difficult if a person is what

unsure of his or her priorities for time management, including personal short-term, intermediate, and long-term goals

Three Cyclic Steps

• Allow time for planning and establishing priorities • Complete the highest priority task whenever possible & Try to finish one task before beginning another • Reprioritize based on remaining tasks and new information that may have been received

How to Discouraging Socialization

• Do not make yourself overly accessible • Interrupt a rambling person • Avoid promoting socialization • Schedule long-winded pests

Creating a Time-Efficient Work Environment

• Gather all supplies needed before starting an activity • Group activities that are in the same location • Use time estimates • Document nursing interventions as soon as possible after they are completed • Always strive to end the work day on time

The Time Inventory

• Helps the individual determine how much time he or she spends on a particular task and what time of day he or she is most productive • It is important to maintain the time inventory for several days or even weeks and to repeat it annually to see if long-term changes have been made

Daily Planning Actions to Utilize Time

• Identify key priorities to be accomplished that day • Determine the expected level of achievement of a prioritized task • Assess the staff assigned to work with you • Review the short- and long-term plans of the unit • Plan ahead for meetings • Allow time to assess progress of goal attainment • Take regular breaks and use electronic calendars

Personal Characteristics of Time Wasting

• Making Lists • Remember that lists are planning tools and thus must be flexible! • Re-examine items that remain on the list day after day. Perhaps they do not need to be done or they need to be broken down into smaller tasks • Only put as many items on the daily list as can reasonably be accomplished in a day ember that lists are planning tools and thus must be flexible!

Procrastination

• Putting off something until a future time, postponing, or delaying needlessly • Not a character flaw, but a set of behaviors that develop over a period of time and that can be changed • The dread of doing a task uses more time and energy than doing the task itself