Office 2010 - Word Lesson 8
Appears in a color and is underlined
How does Word indicate Inserted text when the Tracked Changes feature is turned on?
Full page
The default is to print a ____ of the same label.
Template
A ____ is a file that contains the basic elements of a document, such as page and paragraph formatting, fonts, and text.
Template
A file that contains the basic elements of a document, such as page and paragraph formatting, fonts, and text.
Merge field
A placeholder in a main document that is replaced with data from the data source when you perform a mail merge.
False
A template file can be used only once. True or False
Mailings
Addressing envelopes is easy using Word. Click the ____ tab on the Ribbon.
Original, Revised
Click the ____ document arrow to display a list of recently opened documents or click the Browse button in the dialog box to use a dialog box similar to the Open dialog box to locate the original document. Do the same in the ____ document section.
False
Comments automatically show the name of the person typing the comment, regardless of the text in the User name box on the General tab in the Word Options dialog box. True or False
Workgroup collaboration is the process of working together in teams, sharing comments, and exchanging ideas for a common purpose. When you work in groups, the tasks are often divided among the team members. The team meets to review each other's work, comment on it, and suggest changes.
Describe workgroup collaboration.
Appears in a Deleted balloon. (Might appear in the text with a strikethrough.)
How does Word indicate deleted text when the Tracked Changes feature is turned on?
Appears in a Moved balloon at the original location and as green text with a double underline in the new location
How does Word indicate moved text when the Tracked Changes feature is turned on?
When using a document repeatedly, a template saves all of the formatting, font choices, and text that does not change each time you use it. You just need to type the information that changes.
How does using a template to create documents increase your efficiency?
balloon
If a comment is very long, or if there are many comments on a page, only the first part of the comment appears in the comment ____.
Word
If you double-click a Word document in an Explorer window, the document opens in a ____ window.
Green, green double underline
If you move text and it is at least a sentence long, the text you cut is marked with a Moved balloon. The pasted text is also marked with a Moved balloon and appears in ____ with a ____.
Before
If you select an address (such as the inside address in a letter) ____ you open the dialog box, the address appears in the Delivery address box in the dialog box.
Different color
If you send the same version of the document to another person for review and that person inserts comments, their comments appear in a ____.
False
If you want to create a sheet of labels with different names and addresses on each label, you should use the Labels button on the Mailings tab. True or False
Single label
If you want to print just one label, in the Print section, click the ____ option button.
Combine
In the Compare group, click the Compare button. On the menu that opens, click ____. The Combine Documents dialog box opens.
Main document
Mail Merge—The document with the information that does not change is called the ____.
Data source
Mail Merge—The file containing the information that varies (changes) in each document.
True
ScreenTips for comment balloons identify the date and time the comment was made. True or False
Compare and Combine
The ____ commands are useful ways to see differences between documents.
Proofing
The ____ options affect the spelling and grammar checker.
Main document
The document in a mail merge that contains the information that does NOT change.
Data source
The file in a mail merge that contains the information that varies in each document.
Display
The options that appear when ____ is selected affect how the document looks on the screen and when printed.
Mail merge
The process of combining a document with information that personalizes it.
Workgroup collaboration
The process of working together in teams, sharing comments, and exchanging ideas for a common purpose is called ____.
Ribbon, Quick Access
There are two options for customizing Word. You can customize the ____ and you can customize the ____ toolbar.
Review
To accept or reject a change in the document, click the text that has been changed to select it, and then click the Accept or Reject button in the Changes group on the ____ tab.
Options
To change the envelope size from the standard business-sized envelope, click ____ on the Envelopes tab in the Envelopes and Labels dialog box.
Review
To combine documents, click the ____ on the Ribbon.
View Side by Side
To compare two documents side by side, close any other open documents. On the Ribbon, click the View tab, and then in the Window group, click the ____ button.
Download
To create a document based on a template from Office.com, click one of the categories under Office.com Templates in the center of the New tab, click a category folder as needed, select a template, and then click the ____ button.
Create
To create a new document based on one of the tem plates, click it, and then in the right pane, click the ____ button.
New from existing
To create a new document based on your template, open the New tab in Backstage view. Under Available Templates, click ____.
Delete
To delete all comments in a document, in the Comments group, click the arrow next to the ____ button, and then click Delete All Comments in Document.
Finish
To finish the merge, click the Finish & Merge button in the ____ group.
Review, Comments, New Comment
To insert a comment, either position the pointer or select the text about which you wish to comment. On the ribbon, click the ____ tab, and then in the ____ group, click the ____ button.
Mailings
To perform a mail merge, you use the commands on the ____ tab on the ribbon.
To print the envelope, insert an envelope in your printer, and then click ____.
Reject
To reject a tracked change, in the Changes group, click the Reject button or click the arrow next to the ____ button, and then click Reject change.
Add to Document
To see the envelope layout before you print, click ____. The envelope appears at the top of the current document.
New document
To see the layout of the labels before you print, click ____.
Final
To show the document with all the changes, in the Tracking group, click the Final Showing Markup arrow, and then click ____.
Templates
To store your templates so that others can easily locate them, in the Save As dialog box, click ____ in the navigation pane, and then save the template in that folder.
Review, Tracking Track changes
To turn on the Track changes feature, click the ____ tab on the Ribbon, and then, in the ____ group, click the ____ button.
Sample Templates
To use an installed Word template, click the File tab, and then in the navigation bar, click New. In the Available Templates list, click ____.
You use Mail Merge when you want to personalize a standard document, such as a form letter.
Under what circumstances would you use Mail Merge?
.docx
What is file extension for a Word's document (file)? (Hint: document - The X stands for XML (EXtensible Markup Language), which is the programming language behind the scenes in Office 2007 programs.
.dotx
What is the file extension for a Word template? (Hint: document template XML)
The same name that appears in the User name box on the General tab in the Word Options dialog box
What name appears in the ScreenTip associated with a comment?
Can
When there is an address in the address box, you ____ replace the text in the address box with any address you like. If there is any text in the Return address box, select it, and then type your own name and address.
User name
When you make certain changes to a document, Word identifies the changes with the ____.
Your computer, Web site
Word contains many templates you can use to create documents. Some templates are installed on ____, and others are available on the Microsoft Office online ____.
can
You ___ create new tabs and new groups on the Ribbon.
Can
You ____ perform a mail merge with a data source to print envelopes and labels.
Options
You can customize many features of Word by using the Word ____ dialog box.
True
You can print comments. True or False
as many times as needed.
You can use the template you created ____.
Merge fields
____ are placeholders that are replaced with data from the data source when you perform the merge.
Mail Merge
____ combines a document with information that personalizes the document.
Track Changes
____ keeps a record of any changes you or a reviewer makes in a document.
