V4-U3

Keep it simple and adequate to reconstruct the day's sequence of events.

How should a record keeping system be developed?

Sustainment.

In which phase do requirements become more defined and consolidated and the use of performance-based contracting methods become maximized?

Build-up/Employment of Forces.

In which phase should a more rigid purchase system be established?

(1) Joint Theater Support Contracting Command. (2) Lead Service Theater Contracting Organization. (3) Service Component Support to Own Forces.

List the three types of organizational structures described in Joint Publication 4-10, Operational Contracting Support.

The unit's Designed Operational Capability (DOC) statement

Requirements to maintain deployment kits are determined by what document?

The contracting activity that issued the PIINs used during the deployment. Total actions and dollar amounts will be reported by office chiefs to the supported SCO prior to departure.

To whom must all contract actions and dollar amounts be reported during redeployment?

Bulk funded with an AF IMT 616.

Typically, how is a contingency initially funded?

(1) When the amount of the purchase is at or below the micro-purchase threshold, except for purchases made under unusual and compelling urgency or in support of contingency operations. (2) The supplies or services are immediately available. (3) One delivery and one payment will be made.

Under what conditions might the SF 44 be used?

Robert T. Stafford Disaster Reliefe and Emergency Assistance Act.

What act authorizes the federal government to help state and local governments alleviate the suffering and damage caused by disasters.

Ensure they are properly trained on the use of the BPA and funds accountability.

What action(s) must a CO take prior to delegating authority to ordering officers?

(1) Initial deployment. (2) Build-up/Employment of Forces. (3) Sustainment. (4) Termination/Redeployment

What are the four phases of deployment?

The appropriate level in the APDP as needed for a particular tasking

What certification level and training should AFSC 6C0X1 personnel have?

The SAT threshold remains unaffected and is not increased.

What happens to the SAT threshold when a CO becomes involved in a nondeclared contingency operation?

(1) Establish minimum suitable office space. (2) Obtain low security profile transportation. (3) Establish suitable communications. (4) Inquire about local guidance or Host Country Support Agreements. (5) Obtain maps of the local area. (6) Work with deployed commander to establish good working relations with local officials. (7) Obtain an interpreter, if necessary. (8) Keep commander and attorneys informed of contracting matters. (9) Establish a purchase request system. (10) Establish centralized ordering instruments, as required. (11) Identify personnel with a GPC to coordinate and control spending, as applicable. (12) Report contract actions and dollars, as required. (13) Advise customers to use AFLMA's most current Contingency Contracting Customer Guide as a reference source for customers in understanding contracting processes.

What initial actions might a CCO take to establish a work center?

Respond to basic life support requirements such as billeting, food services, potable water, transportation and equipment rental, ground fuel, laundry and bath services, refuse, and sanitation services.

What is the CCO's number one priority during an initial deployment?

An emergency involving military forces caused by natural disasters, terrorists, subversives, or required military operations.

What is the definition of contingency?

Preparation.

What is the key to providing successful contracting support during a contingency situation?

The declaration increases the micro-purchase and simplified acquisition thresholds.

What is the significance of the formal declaration of a contingency operation?

Installation Comprehensive Emergency Management Plan (CEMP).

What locally developed plan provides comprehensive guidance for emergency response to physical threats resulting from major accidents, natural disasters, conventional attacks, terrorist attack, and chemical, biological, radiological, and nuclear (CBRN) attacks?

CCO can refer the requirement to another contracting activity for action or send back to a CONUS or other designated location for reach-back support.

What option does a CCO have if purchase requests cannot be fulfilled from the local market?

AFFARS appendix CC.

What publication establishes policies, assigns responsibilities, and prescribes implementing procedures for Air Force Contingency Operational Contracting Support?

Purchase request number, point of contact, name of CCO, award date, item/service description, contract number, vendor name, total contract award amount, period of performance or delivery date, invoice/receiving report/payment, and close-out date.

What should a spreadsheet/purchase log of your transactions include?

US Embassy, hotels, phone books, bus drivers, tour operators, local government officials, and so forth.

What sources of information might a CCO use to locate existing contracting assets in the local area?

Contracting Incident Response Kit (CIRK)

What type of kit must be maintained by the contracting office in support of Local Incident Response Plans?

After-action report.

What type of report is used to highlight the most important issues affecting the contracting and deployment process of a particular area or location?

(1) Master listing of contractors and identify those willing to provide emergency response after normal business hours. (2) Vendor acceptance of the government-wide purchase card. (3) Identify sources for potential and pre-identified requirements. (4) Survey local customs, laws, taxes, and shortages within the local economy, local bureaucratic impediments, language difficulties, currency exchange rate fluctuations, and security concerns. (5) Availability of local transportation and communication resources. (6) Applicability of the Host Nation Mutual Support Agreements, Status of Forces Agreements, Acquisition Cross-Servicing Agreements, or other diplomatic agreements, if any, and the impact of these agreements upon contingency contracting within the deployment area

What types of information should be collected about local area assets to assist follow-on CCOs?

When directed by Air Force Component Command's A4/7K or associated SCO staff.

When are you required to accomplish an AAR?

AFFARS appendix CC and Contingency Contracting Joint Handbook.

When combined, what two documents serve as the primary guide for Air Force contingency contracting training?

Whether transitioning long-standing BPAs to contracts is in the best interest of the government.

When considering the use of a BPA, what must the CO take into account as the contingency operation moves toward sustainment operations?

If tasked to deploy as part of an ADVON team or forward deployed to a location where there is not a contracting presence

When might you be tasked to establish a work center?

Create a bilateral agreement by requiring the contractor to sign the order rather than waiting for performance to begin.

When preparing a SF 1449, what action might a CCO take to immediately create a binding contract?

Military personnel.

Whenever possible, CCOs should be selected from what type of personnel?

In the individual's AF Form 623 for enlisted members and the personal readiness file for officers.

Where must certificates of initial contingency training course completion be filed?

The Head of Contracting Agency (HCA).

Which authority maintains command and control for contracting operations during a declared contingency when a joint theater command is established?

SF 44.

Which contracting tool is best suited for contracting for supplies and nonpersonal services while away from the purchasing office or in isolated areas?

Lead Service Theater Contracting Organization.

Which deployed organizational structure is derived from either an Air Force Expeditionary Contracting Squadron or an Army Contracting Support Brigade?

HCA designee, existing military installations within the deployment area, or in the absence of these, the US Embassy or Consulate in the host nation.

Who can supply the CCO with guidance on contracting information for Host Country Support Agreements, Status of Forces Agreements, and Assistance in Kind Agreements?

The theater HCA.

Who has the authority to waive regulatory requirements during a contingency operation?

His or her unit/MAJCOM.

Who is responsible for appointing and preparing the CCO for duty?

Chief of the contracting activity

Who is responsible for developing and maintaining the contracting portion of a CEMP?

The deployed commander

Who is responsible for establishing the unit's priority of needs?

MAJCOM SCOs

Who is responsible for maintaining information regarding site surveys?

The warrant's signatory or gaining command

Who may issue additional warrants or increase the limits of warrants as needed?

To ensure all basic services are provided until the last person has redeployed.

Why are the CCO and the accounting and finance officer among the last to redeploy?

To help your replacements and for potential audits.

Why is a paper trail during contingency contracting so important to the mission?

To avoid a potential conflict of interest and reduces the CCO's exposure to personal liability

Why must a CCO not be assigned as a paying agent?

Receiving unified command.

A CCO deployed with a unit falls under whose functional control?

The mandatory procedures of appendix CC.

A list of the minimum required training, both initial and recurring, for military units is located where?