BUS 2033 Last Minute Cram

Indirect-pattern analytical reports end with: a) conclusions and recommendations b) discussion and analysis

a

You need to send a detailed monthly merchandise inventory to your regional manager. Which report format would be most appropriate in this situation? a) Letter format b) Memo or e-mail format c) Preprinted form d) Manuscript format

c

Your coworker is writing a report on the increase in gas prices and the possibility of more employees working remotely from home. She asks you for advice on developing an outline of main points and subproblems. What advice can you give her? a) Make sure your points are varied, general, and inconclusive. b) Mix issues and overlap categories. c) Phrase your issues as questions or statements.

c

a) Yardstick reports close with a description of the problem or need b) Yardstick reports examine problems with two or more solutions c) Yardstick reports avoid mentioning alternatives

b

You have just returned from a business conference in Seattle and need to write a report detailing the event. When organizing the report, what should you remember? Check all that apply. a) Use chronological sequencing. b) Close by synthesizing the value of the trip. c) Focus on three to five topics that will interest your reader. d) Avoid using chronological sequencing. e) Identify the topic in the closing.

b, c, d

Hilary is the choreographer for a community dance company. She has learned that the City Arts Festival is considering adding several more acts to its Center Stage performance. Hilary would like her company to be considered for a spot in the performance. Which type of proposal should Hilary submit? a) A verbal proposal b) An informal proposal c) A formal proposal

b

You need to send an informal report outlining the scope of your company's consulting services and processes to a new client. Which report format would be most appropriate in this situation? a) Digital format b) Manuscript format c) E-mail or memo format d) Letter format

d

Which element of a report's introduction is being defined? This element summarizes what other authors and researchers have published about your topic. a) Scope b) Literature review c) Sources and methods

b

What is the best advice to give the writer who had to backtrack? a) Do not begin writing until you've collected all the data and drawn primary conclusions. b) Write rapidly and don't go back and revise. c) Start writing as you begin to collect your data.

a

When drawing conclusions, make sure you: a) remain objective with a degree of subjectivity b) focus on the content, not your audience c) are open to sensationalization or exaggeration

a

When writing a recommendation report using an indirect approach, how should you write your subject line? a) Refer to the problem in general terms, not to your recommendation. b) Refer to your recommendation clearly and specifically.

a

Which element of a report's introduction is being defined? This element describes your secondary sources and how you collected your primary data. a) Sources and methods b) Significance c) Scope

a

a) In order to make your introduction to an informal proposal more persuasive, you can "hook" the reader with a description of a serious problem and a promise of a solution b) In order to make your introduction to an informal proposal more persuasive, you can "hook" the reader with a discussion of your plan for solving the problem c) In order to make your introduction to an informal proposal more persuasive, you can "hook" the reader with a request for approval or authorization

a

a) When writing an executive summary for a formal report, make sure you summarize key points b) When writing an executive summary for a formal report, make sure you eliminate headings c) When writing an executive summary for a formal report, make sure you emphasize technical language

a

a) Yardstick reports provide alternatives that can be measured consistently using the same criteria b) Yardstick reports draw conclusions and make recommendations in the opening c) Yardstick reports close with a description of the problem or need

a

You are starting an ice-making company in Phoenix. When writing your product or service description, what should you include? Check all that apply. a) An explanation of why your product is better than an existing product or service b) An explanation of what you are providing and how it will benefit customers c) An operating budget that projects costs for three years d) A complete list of page numbers and topics in your plan

a, b

Which of the following are key components of an informal proposal? Check all that apply. a) Introduction b) Background, problem, and purpose c) Staffing d) Title page

a, b, c

What will a work plan encourage you to do? Check all that apply. a) Establish a time schedule. b) Clarify a course of action. c) Evaluate your resources. d) Determine the order of the final report. e) Set priorities.

a, b, c, e

You have just finished organizing a report on discrimination in the workplace. You are about to write your introduction. What should you make sure to include? Check all that apply. a) The order in which your main points will be developed b) The purpose of the report c) The transitions between topics d) The significance of the topic e) The headings of the report

a, b, d

What are the characteristics of a formal writing style? Check all that apply. a) Use of long words b) Use of figures of speech c) Elimination of editorializing d) Use of complex sentences e) Emphasis on active-voice verbs

a, c, d

What are the characteristics of a formal writing style? Check all that apply. a) Use of passive-voice verbs b) Use of colorful speech c) Use of third person d) Absence of humor e) Inclusion of author's opinions

a, c, d

How many spaces should you place between the title of a report and the recipient information on the title page? a) Single-space the area between the title and the recipient information. b) Use a balanced amount of white space to separate the two pieces of information. c) Triple-space the area between the title and the recipient information.

b

What should be included in the closing of a letter of transmittal? a) A purpose statement b) An expression of appreciation c) A reference to the appendix or a figure

b

When writing a recommendation report using an indirect approach, how should you present alternative solutions? a) Begin with the most likely to succeed, and then present the least promising alternative last. b) Begin with the least likely to succeed, and then present the most promising alternative last.

b

You are an angel investor considering investing in a new medical instruments company. As you review the company's business plan, what do you expect to see in the appendixes? a) A clear and persuasive request for financial backing b) Promotional materials, photos, sales forecasts, personnel plans, and balance sheets c) Descriptions of products and services and a mission statement

b

You are writing a feasibility report about the possibility of an office site in Cambridge consolidating with your Boston site. What should you make sure to include in your report? a) An alternative solution b) The benefits of your proposal c) Criteria for comparison

b

What are the characteristics of an informal writing style? Check all that apply. a) Use of passive-voice verbs b) Use of first-person pronouns c) Use of contractions d) Use of complex sentences e) Use of occasional humor and metaphors

b, c, e

Which of the following are key components of an informal proposal? Check all that apply. a) Table of contents b) Staffing c) Executive summary d) Background, problem, and purpose

b, d

Which of the following might you include in the appendix of a formal report? Check all that apply. a) A works cited list b) Copies of other reports c) Definitions of key terms d) Survey forms e) Data tables

b, d, e

Eileen is writing a report comparing the profits of three fashion design houses. What type of organizational method should she use? a) Time b) Importance c) Component

c

Ginny is the manager of an architecture firm in San Francisco. The city of San Francisco wants to build a new downtown library, and it has just released a lengthy request for proposal (RFP) for the project. Ginny wants her firm to take on this project, so she prepares a proposal. Which type of proposal will Ginny submit in this situation? a) A request for proposal b) An unsolicited proposal c) A solicited proposal

c

Neha is writing a report on office lighting and work productivity. She uses a bar chart to depict the increase in work productivity after softer lighting is installed. She places the chart two pages after the point where it is mentioned. What advice should you give her? a) Place the graphic in a separate report. b) Place the graphic at the end of the report. c) Place the graphic close to the point where it is mentioned.

c

What can identifying a correlation do for your research? a) Guide the design of grids or decision matrices. b) Aid in the calculation of the mean and mode. c) Present possible solutions to be explored.

c

What is an advantage of using electronic databases for research? a) They provide smaller, more manageable amounts of information. b) They provide print card catalogs. c) They provide bibliographic information, abstracts, and full-text documents.

c

What should an effective letter of transmittal include? a) A table of contents b) A list of figures c) A description of how you learned about the problem

c

When should you organize your report by convention? a) When writing reports that should begin with the most important item and proceed to the least important b) When writing reports that are organized by components such as location, geography, and division c) When writing reports that follow a prescribed plan that everyone understands

c

You are asked to investigate how to obtain qualified candidates through online job resources. You must write a report about your findings. When you begin anticipating your audience, you focus only on your primary reader. Why is focusing only on your primary reader's needs a mistake? a) It will prevent you from using a work plan. b) You will have trouble determining the significance of your topic. c) In all likelihood, your report will be read by others in your organization.

c