Chapter 5 Initiating and planing system development projects
(2) Project Scope statement (PSS)
A document prepare for customers that describe what the project will deliver and outline generally at a high level all work required to complete the project + Can be short and simple as communication vehicle + Can be formal contractual agreement.
Business case
A justification for an information system, presented in form of tangible and intangible: + Economic benefits and costs + Technical and organizational feasibility
(1) Development of Baseline Project Plan (BPP)
Contains the best estimate of project's scope, benefits, costs, risks and resource requirements. => Used by project selection committee to decide if the project should be accepted, redirected or canceled. => If accepted, it will be the foundation for the remainder of the development project.
Key/ Objective of Project Initiation is
Development of Project Charter.
Project Initiation
Focuses on Activities Designed to help conduct Process Planning: (1) During Initiation, one or more analyst will work with customers-members of business group that requested or will be affected by the project => To establish work standards and communication procedures.
Project Planning
Focuses on assessing the Information System Needs of the entire organization. => Defining clear, discrete activities and the work needed to complete each activity within a single project
What must be considered when making the decision on the division between project initiation and planning (PIP) and analysis?
How much effort should be expended on the PIP process? Who is responsible for performing the PIP process? Why is PIP such a challenging activity?
Purpose of Economic Feasibility (Cost-Benefit Analysis)
Identify the financial benefits and costs associates with the development projects
How to reduce time in later project phases? (To answer the question: how much effort should be expended on the PIP process?)
Proper and insightful project planning, including: - Determining project scope - Identifying project activities
Less experienced analyst and customers?
will likely to expend more effort during PIP
Key/ Objective of Project Planning is
(1) Development of Baseline Project Plan (BPP) - The foundation for the remainder of the development project. (2) Project Scope statement (PSS) - clearly outline the projects' + Objective + Constraits
Elements of Project Initiation
(1) Establishment of: - Project initiation team - Customer relationship - Project initiation plan - Management procedures - Project management requirement + Project Workbook (2) Developing of Project Charter
Who is responsible for performing PIP process?
(1) Experienced analyst/ team analyst (should be able to perform PIP without the detail analysis typical of the analysis phase of the life cycle). (2) Technical development staff in preparing final plan. (3) Proposed customers who understand their information services needs.
Why is PIP challenging?
- Analyst must clearly understand the motivation and objective of the proposed system. - Effective communication bw analyst, users and management is crucial - Getting agreement => More complex organization=> more challenging
What are the Feasibility Factors
- Economic - Technical - Operational - Scheduling - Legal and contractual - Political => Justifies the expenditures resources of the project
Elements of project planning
- Describe scope, alternatives and feasibility - Dividing project into management tasks - Estimate resource and creating resource plan. - Develop: (1) Preliminary schedule (2) Communication plan - Determine (1) Project standard (2) Procedures (3)Risks - Creating Preliminary Budget - Developing PSS-Project Scope Statement - Setting BPP - Baseline Project Plan
