Prince2 questions
Which of these statements are the purposes of IP?
Establishes solid foundation for the project Ensures there is clear understanding of the work involved to deliver the project's products Avoids commitment of funds before it is appropriate to do so
What type of control is an end stage assessment?
Event-driven
Which products should have their own configuration item record?
Every configured item
When is the project plan baselined?
Every time the PID is approved and baselined
Which item is a PB control point?
Exception assessment
When a major deviation to a stage plan is forecast, what contains the PM's description of the deviation, its consequences and a list of options?
Exception report
In which activity are checkpoint reports created?
Execute a work package
Review work package status receives information on work package status from which of these activities?
Execute a work package
Which roles should NOT be combined?
Executive and project manager
What is NOT a recommended response type to respond to a threat?
Exploit
The PB meeds to consider an exception report at an exception assessment? TRUE OR FALSE
FALSE
Which principle is being applied when a project product description is produced?
Focus on products
What is the reason for an exception assessment in Prince2?
For the PB to review and approve an exception plan
What is a product description used for in the CS?
Forming part of a work package passed to a supplier for creation
In describing how to define management stages, the Prince2 manual talks of balancing a number of elements. Which of the following is NOT one of them?
Frequency of highlight reports
What time-driven control advises the PB of the status of the stage?
Highlight report
Which regular report provides the project board with a summary of stage status?
Highlight report
Which report contains details of requests for change?
Highlight report
Which of the following quality measures is covered in IP?
How quality will be achieved
Which information appears in the business case?
How the project is to be funded
In which process is the risk register created?
IP
The quality management approach is written in which process?
IP
When is the issue register created?
IP
When is the risk register created?
IP
Which of the following is NOT a type of issue addressed within the change theme?
Identification of a new risk
Which is a minimum requirement for applying the risk theme?
Identified threats and opportunities must be documented
What is the first step in the recommended risk management procedure?
Identify
Which is a step in Prince2's recommended approach to planning?
Identify activities and dependencies
When should the project board request a decision from corporate, programme management or customer?
If it is forecast that project level tolerance will be exceeded
Where is the type of quality check required for a product defined?
In the product description
What does the 'initiating a project' process provide?
Information for the project board to decide if the project is aligned to business objectives
The purpose of the [?] process is to establish solid foundations for the project
Initiating a project
Which process aims to ensure that during the project all parties understand the project objectives?
Initiating a project
Which process provides the project board with the information it requires in order to commit resources to the project?
Initiating a project
Which management stages must a Prince2 project consist of, as a minimum?
Initiation, and at least one other stage for the rest of the project
Which product keeps track of requests for change?
Issue register
What other products are reviewed and updated at the end of each stage apart from the business case and project plan?
Issue/risk register
Which two statements about the risk theme are CORRECT?
It aims to support better decision-making through a good understanding of threats and opportunities and it explains the risk management activities to use to improve the chances of a project delivering its objectives
Which statement about the project support role is CORRECT?
It can be performed by the project manager
Which statement describes the 'directing a project' process?
It enables the project board to assure that there is continued business justification
What makes a project a Prince2 project?
It has project processes that satisfy the objectives of Prince2 processes
Which characteristic distinguishes a project from regular business operations?
It introduces business change
Which is a characteristic of a project?
It involves cross-functional teams
Which statements apply to a stage plan?
It is produced close to the time when the planned events will take place and it provides the basis for day-to-day control by the project manager
How is the PID used during the 'closing a project' process?
It is used as the basis for comparing the original aim of the project against what was actually achieved
Which is a feature of Prince2?
It promotes continual learning in organizations
Which two statements describe a highlight report?
It provides a summary of the stage status and it is used by the project board to monitor the progress of the stage and project
Which is a benefit of using Prince2?
It provides established and proven best practice and governance for project management
A management stage can be longer when risk is [?], typically in the middle of projects
Lower
Controlling a stage drives which other process on a frequent, iterative basis?
MP
Apart from initiating a project in which of these processes is the business case updated?
Managing a stage boundary
Approval for developed specialist products is formally obtained as part of which process?
Managing product delivery
In which process are team plans produced?
Managing product delivery
Which process is used by a TM to coordinate work on one or more of the project's products?
Managing product delivery
What would you NOT find in a business case?
Names of people responsible for achieving the benefits
After first stage, when are the stage plans for further stages produced?
Near the end of the current stage
What is NOT included in the PID?
Next stage plan
Can a product description be changed, once it has been baselined?
Only via change control
What takes place during the 'closing a project' process?
Ownership of the project's products is transferred to the customer
Which project management team role can trigger a premature closure of a project?
PB
What document is input to the PB with a request to deliver the project?
PID
What is an input into DP?
PID
Which document provides the basis for all PB decisions that need to be made during the project?
PID
Which product forms the 'contract' between PM and PB?
PID
Who is primarily responsible for executing the CS?
PM
Quality [?] defines the type of quality methods the project will use
Planning
What is described in Prince2 as the backbone of the management information system required for any project?
Plans
The Prince2 approach to project management is...
Process-based
Which is one of the four integrated elements within Prince2?
Processes
Which two statements about tailoring are CORRECT?
Processes can be simplified or carried out in more detail and terminology can be changed to suit organisational standards
Which activity can take place within the 'managing a stage boundary' process?
Produce an exception plan
Which is part of quality control?
Produce quality records to show that the planned quality activities have been carried out
In which management product are the measurable quality criteria for a product defined?
Product description
Deciding whether a stage has completed successfully can be a problem where a management stage ends part way through one or more delivery steps. Which Prince2 product helps to solve this problem?
Product descriptions
Which product provides the version number of all products in a particular stage?
Product status account
Which of the following techniques is part of Prince2?
Product-based planning
A purpose of the [?] theme is to control any unacceptable deviations from the project's objectives
Progress
The purpose of which theme is to establish ways to monitor and compare actual achievements against those planned?
Progress
Which theme establishes mechanisms to monitor and compare actual achievements against those planned?
Progress
All members of the PB have responsibilities for...
Project Assurance
Which role advises on suitable reviewers for each quality review?
Project Assurance
With whom should a TM consult about the need for extra quality reviewers?
Project Assurance
If the project needs staff to handle the use of specific planning and control software, they would be part of which group?
Project Support
Which of the following contains the decision on whether a project's solution will be bought off the shelf?
Project approach
The way in which the work will be conducted is determined when preparing which product?
Project brief
Tolerances for the project as a whole ideally should first appear in which management product?
Project brief
What is the name of the product that advises all those who have provided resources that the project is coming to an end?
Project closure notification
Which of the following must be included in the project brief?
Project definition
Which option is extracted from the project brief to become part of the PID?
Project definition
Which subject must be described in the project brief?
Project definition
What happens when a Prince2 project's work has been completed?
Project is disbanded
Who is responsible for documenting any tailoring of work packages?
Project manager
Which roles CANNOT be combined with the role of project assurance?
Project manager and project support
What is NOT created during the Prince2 process model?
Project mandate
Threats or opportunities should be estimated in terms of...
Project objectives
Which are Prince2 levels of plan?
Project plan, stage plan and team plan
First product created in product-based planning?
Project product description
What is a purpose of the project brief?
Provides a firm basis on which to initiate the project
Which management product should always be updated when a product fails its quality check?
Quality register
How is the PPD used in IP?
Refined when creating the project plan
In which activity of controlling a stage is the risk register NOT updated?
Report highlights
What is defined within the organisation theme?
Responsibilities for directing, managing and delivering the project
Which of these is NOT a valid step in the risk management procedure?
Review
Which of these is a specific objective of an end stage assessment?
Review and approve any new product description(s)
What takes place within the SB?
Review of the business justification for the project
Which activity gathers details of progress?
Review work package status
Which role is responsible for the management of a risk assigned to it?
Risk owner
What is included in the project brief?
Role descriptions, project approach and project definition
Acceptance criteria are defined in which process?
SU
Which process turns a project mandate into a project brief?
SU
Which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver?
Scope
What must be used, as a minimum requirement for applying the progress theme?
Stage authorisation
What should be provided by corporate, programme management or customer before the 'starting up a project' process commences?
Sufficient information to identify the prospective executive
Which is a purpose of an End Stage Report?
Summarise progress to enable the PB to decide what action to take next
In a Prince2 project the team plan is produced by which role?
TM
A stakeholder is anyone who thinks they will be affected by a project and a stakeholder may be internal or external to the corporate organisation
TRUE
Quality assurance provides assurance to the corporate, programme or the customer organisation whereas Project Assurance provides assurance to the project's stakeholders
TRUE
The project brief contains the reasons for the project and the project objectives
TRUE
What should be provided by a project mandate?
Terms of reference for a project
What does applying the 'manage by stages' principle ensure?
That the project is properly initiated before work begins on delivery of the project's outputs
Which of the following does NOT occur as part of IP?
The Executive and PM are appointed
Who sets the tolerance for a stage plan?
The PB
What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme?
The approach to managing project assurance
What should be reviewed as part of authorise a work package?
The appropriate product descriptions
From whom does a TM obtain approval for a completed product?
The authority defined in the Product Description
In Prince2 what is the name of the product that is used to define the information that justifies the setting up, continuation or termination of the project?
The business case
Which two statements about the 'continued business justification' principle are CORRECT?
The business justification for a project should be documented & compulsory projects still require business justification
Which statement about the 'continued business justification' principle is CORRECT?
The chosen option must provide value for money
What is established within the 'initiating a project' process?
The formats for communicating project information to stakeholders
What other product(s) is reviewed and updated at the end of each stage apart from the risk register and business case?
The issue register and the quality register
What group creates, maintains and monitors the use of a quality management system?
The organisation sponsoring the work
What must be recorded in the PID to meet the minimum requirements for applying the progress theme?
The overall approach to managing by exception
Who does the senior user represent when making decisions?
The people or organisations that benefit from using the project's product
The decision on whether a project's solution will be developed in-house is made in...
The project approach
Prince2 requires that the business justification is formally verified by [?] at stage boundaries
The project board
In which management product is the choice of solution the business will use to deliver the business option selected?
The project brief
What is updated at the end of every stage to reflect progress already made, any agreed changes in circumstances, any revised forecast of cost and duration?
The project plan
Which is a benefit of applying the 'manage by stages' principle?
The project will have review and decision points so that progress can be assessed
The Chair of a specific quality review is first identified where?
The quality register
What is a project outcome?
The result of the change derived from using the project's outputs
Which describes the 'implement' step within the recommended risk management procedure?
The risk owner and the risk action carry out activities to control and deal with the risk
Inputs to DP are the project brief and which other product?
The stage plan (initiation)
Which statement about management stages is CORRECT?
There can be more than one delivery step within a management stage
Tolerance may be set for what?
Time and cost
Is a checkpoint report time-driven or event-driven?
Time-driven
Which is a responsibility of the change authority?
To approve or reject requests for change within the delegated limits
Which is an objective of the 'closing a project' process?
To check that all the project's products have been accepted by the users
Which is an objective of the 'starting up a project' process?
To confirm that there are no known restrictions that would prevent the project from being delivered
Which is a purpose of the quality theme?
To define how the project will ensure that its products are fit for purpose
Which is a minimum requirement for applying the organisation theme?
To define the approach to engaging with stakeholders
Which is a purpose of the plans theme?
To define the means of delivering the products
Which is a minimum requirement for applying the quality theme?
To define the project's approach to project assurance
Which is a purpose of a quality management approach?
To define the quality standards to be applied to a project
Which is a purpose of the organisation theme?
To define the structure of accountability and responsibilities on the project
Which is a purpose of the risk management approach?
To define the techniques to be used when assessing project risks
In a customer/supplier context, which is a responsibility of a supplier?
To deliver the outputs of the project
Which is a purpose of the 'starting up a project' process?
To do the minimum to decide whether it is worthwhile initiating the project
Which is a purpose of a project brief?
To document a common understanding of the starting point for the project
Which is a minimum requirement for applying the business case theme?
To document the responsibility for defining the standards for the business case
Which is a purpose of the 'directing a project' process?
To enable overall control of a project by the project board
Which is a purpose of the change theme?
To ensure any potential changes to baselined products are controlled
Which is a minimum requirement for applying the organization theme?
To ensure that all the responsibilities of the project board are fulfilled
Which is a purpose of the 'starting up a project' process?
To ensure that the prerequisites for initiating the project are in place
Which is a responsibility of the managing level within the project management team?
To ensure that the products are produced within the constraints agreed with the project board
Which is an objective of the 'managing product delivery' process?
To ensure that work on products is authorised
Which is a purpose of the business case theme?
To establish methods to judge whether the ongoing project is justified
Which is an objective of the quality review technique?
To involve key interested parties in checking the product's quality and in promoting wider acceptance of the product
Which is a purpose of the quality theme?
To look for ways to improve the effectiveness of the management of the project
In which situation might the 'controlling a stage' process be used?
To manage a long initiation stage of a complex project
Which is a purpose of the 'closing a project' process?
To provide a fixed point at which acceptance of the project product is confirmed
Which is a purpose of the CP?
To provide a fixed point at which acceptance of the project product is confirmed
Which is a purpose of the benefits management approach?
To provide a schedule for measuring the achievement of benefits
Which is a minimum requirement for applying the risk theme?
To record identified threats in a risk register
Which is an objective of the 'managing a stage boundary' process?
To request authorisation to start the next stage
Which is an objective of the 'managing a stage boundary' process?
To review and, if necessary, update the project initiation documentation
Which is assumed to be the customer's responsibility in the Prince2 customer/supplier environment
To specify the desired result
Which is an objective of the 'initiating a project' process?
To summarise how the organisation's project management method will be tailored for the project
Which is a purpose of the 'controlling a stage' process?
To take action so that the stage remains within tolerance
What is likely to be avoided by applying the 'tailor to suit the project' principle?
Unnecessary management effort
When are tolerances for a Work Package agreed?
When accepting a Work Package
What is defined when deciding how to tailor Prince2 to suit the project?
When the project's progress will be reviewed
Which product is used by the PM to authorise work?
Work Package
Given that producing a PBS and product flow diagram are two of the four steps of product-based planning, which one of the following is a third?
Writing a product description for each product
What purpose does the benefits management approach fulfil after the project has closed?
- As a reference for who will undertake the review activities - To define what benefits assessments need to be undertaken - Establishes a baseline from which the improvements will be measured
What is a reason for tailoring Prince2?
- Ensuring project's controls are based on project's scale - Ensuring the method is related to the project's environment
Which type of issue should be raised if a new product is required after a team has started work?
A request for change
What must be produced, as a minimum requirement for applying the plans theme?
A hierarchy of all the products to be produced during a plan
What is a risk cause?
A known situation which creates uncertainty
What is an exception plan?
A replacement for the plan that can no longer finish within agreed tolerances
Which statement about project stakeholders is CORRECT?
All three principle categories of stakeholder have their interests represented by the project board
Which action is NOT taken by the PB?
Allocate tolerance to specialist teams
A project is a temporary organisation that is created for the purpose of delivering one or more business products according to
An agreed business case
Which statement describes a threat to a project?
An uncertain event that could have a negative impact on objectives
Which is an output?
Any of the project's specialist products
In a Prince2 project, who is empowered to raise issues?
Anyone with an interest in the project/outcome
Which fact is true of Project Assurance but not quality assurance?
Appointed as part of the project management team
Which one of these is NOT a key criterion for producing a product flow diagram?
Are the product clearly and unambiguously defined?
When should the team manager product a checkpoint report?
At a frequency agreed in the work package
When is an exception plan reviewed by the PB?
At an exception assessment
Once the PID has been approved, when can the PB close the project down?
At any time
When can the PB close a project down?
At any time
When would the PB first confirm the CQE?
Authorising initiation
Which is a reason why the 'defined roles and responsibilities' principle must be applied?
Because more than one function may be involved in the project
What does project management wish to control?
Benefits
The six aspects of project performance to be managed are [?], costs, timescales and scope
Benefits, quality, risk
How does Prince2 suggest resolving the problem where the desired management stages do not coincide with the technical stages?
Breaking down the deliver step so that it can be divided over two management stages
How does defining a product's quality requirements support the 'focus on products' principle?
By providing an explicit understanding of what the project must deliver
If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?
By raising an issue
How is the 'learn from experience' principle applied?
By reviewing the management of previous projects
How is the 'manage by exception' principle applied?
By setting controls to warn the higher level of management of potential problems
Which process produces operational and maintenance acceptance of products?
CP
In which process would a concern about the amount of stage tolerance remaining be recorded in the issue register?
CS
Which process handles the day-to-day management of the project?
CS
Which is a possible responsibility of Project Assurance?
Checking that the focus on business need is maintained
Which is a specific responsibility of Project Assurance?
Checking that the right people are being involved
When should the 'managing a stage boundary' process be undertaken?
Close to the end of each management stage
Prince2 management stages relate to [?], which is a factor that differentiates them from delivery steps
Commitment of resources
Which document is used to identify interested parties that need to be informed of project closure?
Communication management approach
Which of the following forms part of the PID?
Communication management approach
What name is given to an off-specification accepted by the PB without corrective action?
Concession
How does the authorisation of initiation support the defined roles and responsibilities principle?
Confirms that all members of the project team have agreed their roles
How does CP support the focus on products principle?
Confirms that the project's products have been accepted
Any change to the products agreed at the start of a stage is monitored as part of the [?] process, on a day-to-day basis
Controlling a stage
What is the purpose of the MP?
Controls the link between the PM and the TM
Who sets project tolerances?
Corporate, Programme Management or the Customer
Which of the following does project management wish to control?
Costs and timescales
Which is a task of 'defining and analysing products'?
Create the product flow diagram
What is a responsibility of the PM?
Create the risk management approach
Which process ensures that plans for achieving the expected benefits are managed and reviewed?
Directing a project
Which process is triggered by the project manager's request to initiate a project?
Directing a project
When is it confirmed whether a project's objectives have been achieved?
During the 'closing a project' process
In which process are decisions made on exception situations?
DP
Which process covers key decision-making of the project?
DP
What must the project board do, as a minimum requirement for applying the change theme?
Define a change authority
What is a purpose of the risk management approach?
Define techniques to be used when assessing project risks
In which process is authorisation given to deliver the project's products?
Directing a project
