Chapter 9 OAD 218 Test

When preparing electronic slides for a presentation:

Develop one slide for every two or three minutes of the presentation.

Before a presentation:

Display the visual aids you plan to use as you rehearse the presentation.

All of the following are guidelines that should be followed when creating slides except:

Do not use contrasting colors for the text or slide background.

As an administrative professional, you do not need presentation skills.

FALSE

Demographics include characteristics such as age, gender, and race but not income level.

FALSE

During the presentation, you do not need to observe the nonverbal feedback from the audience.

FALSE

Marketing managers typically do not develop and give presentations to company managers, business partners, and customers.

FALSE

Rehearsing your presentation in a room similar to the one where you will give your presentation is not important.

FALSE

Slides created for use in a webinar should not be accompanied by voice comments from a presenter but should be used alone.

FALSE

When making a presentation, you should start with your weakest points first so you can end strong and your audience will remember the message.

FALSE

You should memorize your entire presentation so you can deliver it effectively.

FALSE

When you are planning a presentation and you have a choice of when to speak, you should consider all of the following except:

Humor should be used in presentations if speaking at dinner.

Most of the time as an administrative professional, your goal in giving a presentation is to:

Inform your audience.

Cliché

Is a trite expression or phrase.

When organizing the material for a presentation, first decide on the:

Main points of the presentation.

A poster is:

Most effective in meetings and presentations to small groups.

When writing a presentation:

Organize the material using a list or outline.

The benefits of making a team presentation include all of the following except:

Setting short time limits on the working groups.

An electronic whiteboard scans images drawn or written on it, and the images can be uploaded to a computer for editing or printing.

TRUE

As a general rule, presentations should be no longer than 20 minutes, with 30 to 40 minutes being the maximum time to speak.

TRUE

As an administrative professional, most of the time your goal in giving a presentation is to inform your audience.

TRUE

Considering the audience during the planning phase will help you develop an effective presentation.

TRUE

For a team presentation, all members should review the feedback and discuss ways to improve.

TRUE

Handouts with additional information about a topic are often distributed when the topic is introduced or near the close of the session.

TRUE

If possible, check the room well before the presentation.

TRUE

Posters are an effective visual aid in meetings and presentations to small groups.

TRUE

The opening should immediately get the audience's attention and preview your message.

TRUE

Use the closing to summarize what you want the audience to remember or to ask them to take some action appropriate for the goal of the presentation.

TRUE

Writing tasks include organizing the material, developing an opening, developing a strong body, and preparing an appropriate conclusion.

TRUE

Your introduction should help establish that you are a credible speaker.

TRUE

When an audience believes you are a credible speaker, they think you are:

Trustworthy.

When considering the audience for a webinar or other presentation, ask and answer all the following questions except:

What did they have for breakfast that day?

A visual aid for a presentation:

-Can be an object. -Should help the audience understand your message. -Can be shown on an interactive whiteboard.

For a team presentation:

-Not all team members need to speak during the presentation. -All team members should be present and available to answer questions. -All team members should review the feedback and discuss ways to improve.

Attire for a presentation:

-Should be selected several days before the presentation. -Is typically a suit and tie for a man. -Should be comfortable.