PM

SWOT Analysis

A ________ analysis uses four considerations to help identify potential project. Strength, Weakness, Opportunities, threates

project life cycle

A collection of phases such as concept, development, implementation, and close out

Project Charter

A document that formally recognizes the existence of a project and provides direction on the project's objectives and deliverables.

Change Control Board (CCB)

A formal group of people who are responsible for approving or denying any change in scope of a project.

Structural frame

A frame that deals with how the organization is set up and focuses on different groups' roles and responsibilities to meet goals

symbolic frame

A frame that focuses on symbols, meanings, and culture of an organization

Systems Development Life Cycle (SDLC)

A framework for describing the phases involved in developing and maintaining information systems

program

A group of projects managed in a coordinated way to obtain benefits and control that are not available from managing projects

Project Management Office (PMO)

A group responsible for coordinating the project management functions throughout an organization

systems approach

A holistic approach and analytical approach to solving complex problems that includes using a systems philosophy, systems analysis, and systems management.

kick off meeting

A meeting held at the beginning of a project so that stakeholders can meet each other, review goals of the project, and discuss future plans.

project manager

A person responsible for working with the project sponsor, the project team and other people involved to meet project goals.

manager

A person who deals with the day-to-day details of meeting specific goals

leader

A person who focuses on long-term goals and big-picture objectives while inspiring people to reach those goals

Monitor & Controlling

A phase where a PM repeatedly compares progress on tasks to a baseline.

organizational culture

A set of shared assumptions, values, and behaviors that characterize the functioning of an organization.

Gantt Chart

A standard format for displaying project schedule information by listing project activities and their corresponding start and finish dates in calendar form

Mind Mapping

A technique that uses branches radiating from a core idea to structure thoughts and ideas

Weighted Scoring Model

A tool that provides systematic process for selecting projects based on many criteria

Project Management Institute (PMI)

An international society for project managers

matrix organization

An organizational structure in which employees are assigned both to functional and project managers

functional organizational structure

An organizational structure that groups people by areas such as: IT, manufacturing, engineering, and human resources

project Organizational structure

An organizational structure that groups people by major projects

25%

Approximately, what is the gross percentage of the world's gross product that is spent on projects?

Opportunities

Chances to improve an organization

What Strategic Planning

Determining long term objectives for an organization

Initiating, Planning, Executing, Monitor&Controlling, Closing

Five Project Management Phases

templates

Frequently used forms and written outlines should be created into ___________ to save time.

Critical Path

Longest path through a project or network diagram that determines the earliest completion of the project.

stakeholders

People involved in or affected by project activities, When creating WBS these people should be involved.

Planning Phase

Preparing Scope, WBS, and project schedules are completed in the ________ phase.

Project Integration processes

Processes that ensure alignment and coordination across all project management knowledge areas and activities

project management knowledge areas

Project integration management, scope, time, cost , quality, human resource, communications, risk, procurement, and stakeholder management

Strategic Goals

Projects that drive change should link to overarching

Directives

Requirements imposed by Government, Management, and or some external influence

Triple Constraint

Scope,Cost,time

Systems

Sets of components working within an environment to fulfill some purpose

Support, Sunset

The Product Life Cycle has two additional phases after the four phases of a traditional project. What are those two phases

Payback period

The amount of time it will take to recoup the total dollars invested in a project.

Project Management

The application of knowledge, skills, tools and techniques to project activities to meet project requirements

IT Governance

The authority and control of key IT activities in organizations, including IT infrastructure, IT use, and project management.

project sponsor

The person who provides direction and funding for a project

Closing

The phase of a project designed to reflect on how to improve on the project if a similar one is undertaken at another time.

Initiating phase

The phase of a project where it is critical to identify the key stakeholders and project charter.

Executing

The phase of a project where the tasks on the project plan regarding creation of a product or service get completed

Return on Investment (ROI)

The result of subtracting the project costs from the benefits and then dividing by the costs is called what?

problems or issues

Undesirable situations that stop a project from meeting its goals

Executing

What Phase of a project do Project Managers spend most of their time on?

Planning

What Project Phase do Alpha Project Managers spend significantly more time on than other Project Managers?

Why are we doing this? What are we going to do? Who is impacted by this and who must be involved? What is the excepted benefit of the project? How will we know if we are done? What organizational level goals does this support? How does this project fit with other projects was/is successful?

What are 5 of the 7 key questions you should answer when Defining a project?

Concept, Development, Implementation, Closeout

What are the four phases of the traditional project?

Project Management Professional PMP

What is the certification for Project Managers that is given by the Project Management Institute?

Gantt Chart

Which of the following is not in the project charter? Name of the project manager, Budget information, Stakeholder signatures or a Gantt Chart

Project

a temporary endeavor undertaken to create a unique product, service, or result.